Bid Lead

JAMES FISHER OFFSHORE LIMITED; Oldmeldrum; Hybrid; GBP 42,000 - 54,000; Full time

Job summary

James Fisher Offshore Limited seeks a Bid Lead in Oldmeldrum, Aberdeenshire. The role reports to the Bid Manager and leads the bid process from enquiry to submission, coordinating input from across sales, technical, operations, finance, HSE, legal and tax teams.

The position is permanent with hybrid working—three days in the office. Travel may be required for client meetings and post-bid activities as needed.

Qualifications

• Experience in tender, bid, or proposals coordination with multiple concurrent bids.
• Experience using tender portals and document management systems.
• Proficient in MS Word and Excel.

Responsibilities

• Lead the bid process from enquiry to submission, ensuring timely, compliant documentation.
• Coordinate input from sales, technical, operations, finance, HSE, legal and tax teams.
• Support client queries and post-bid activities including clarifications and handovers.
• Monitor bid opportunities; maintain bid trackers, logs and reports.
• Maintain records in Salesforce/ERP; ensure document integrity for submissions.
• Contribute to continuous improvement of bid processes, tools and templates.

Skills

Tender coordination

Microsoft Office (Word, Excel)

Communication

Organisational skills

Time management

Independent working

Cross-functional collaboration

Education

Degree or HNC in Business or Engineering

Tools

Tender portals

CRM systems (Salesforce, Dynamics)

Job description

Bid Lead

Permanent position - Hybrid working, 3 days a week in the office

Oldmeldrum, Aberdeenshire (Approx. 20 mins from Aberdeen centre)

The Role:

Reporting to the Bid Manager, the Bid Lead is responsible for managing the accurate and timely preparation, coordination and submission of small to medium-size bid documents to support business development and contract awards.

This is a fast-paced role that requires strong communication and coordination skills, with regular interaction across all levels within internal teams as well as external suppliers and clients.

Key Duties and responsibilities:

• Lead the bid process for assigned bids from initial enquiry through to submission, ensuring the timely delivery of high quality and accurate bid documentation within full compliance of customer instructions and in accordance with approval processes.
• Liaise with, and coordinate input from internal stakeholders including sales, technical, operations, finance, HSE, legal and tax teams for bid submissions.
• Support management of client queries and post-bid activities including clarifications, feedback, attending client meetings if required and contract handovers.
• Monitor bid opportunities and distribute relevant information to stakeholders, maintaining bid trackers, logs, and reporting tools.
• Maintain accurate and up-to-date records in Salesforce (CRM), ERP tools and submission via client portals or email, ensuring correct upload and document integrity.
• Contribute to continuous improvement of bid processes, tools and templates, supporting efficiency, quality, and consistency of output

What we're looking for:

Strong organisational and time management skills with the ability to manage multiple deadlines.

Proactive and able to work independently with limited supervision.

Excellent written and verbal communication skills with strong attention to detail, accuracy and compliance.

Key skills, knowledge and experience:

• Previous experience in a tender, bid, or proposals coordination role with multiple concurrent bids or tenders within a cross-functional team.
• Experience using tender portals and document management systems.
• Proficient in Microsoft Office packages, particularly Word and Excel.

Ideally you will have the following also:

Degree or HNC qualified in either a Business or an Engineering related subject.

Experience in either Marine, Renewables, Oil & Gas or other energy related industries.

Experience with CRM package (Salesforce, Dynamics etc.).

*A flexible approach to working is needed as occasional travel may be required.

Why join us?

Competitive benefits tailored to the division.

Opportunities for career growth and visibility across the organisation.

A supportive, inclusive culture that values your ideas and contributions.

Work that truly makes a difference in safety, innovation, and global capability.

About Us:

James Fisher is a global engineering services company with over 50 years of experience delivering complex offshore energy projects in some of the world's most challenging environments. We operate across Energy, Defence, and Maritime Transport, leveraging cutting-edge technology and deep expertise to support the full lifecycle of our customers’ assets.

In the Energy Division, we provide safe, efficient solutions across oil & gas and renewables - from well support and full-field decommissioning to integrated services for offshore wind and expert subsea inspection, repair, and maintenance. Our work helps operators extend asset life, reduce downtime, and respond rapidly to operational challenges, driving the global shift toward a cleaner, more sustainable future.

Visit our website at: www.james-fisher.com

James Fisher and Sons are committed to taking positive action on diversity and strongly encourage applications for candidates from all backgrounds. We are proud to be a Disability Confident employer and recognize that our success depends on our talented and diverse workforce.