Bid Coordinator — RFPs & Winning Proposals

Octopus Energy Group; Greater London; Hybrid; GBP 38,000 - 54,000; Full time

Job summary

Octopus Energy Group is expanding its Electric Vehicle Bid Team and seeking an experienced Bid Coordinator to respond to RFIs and RFPs, while improving our bid process into a streamlined, high-winning commercial capability.

Reporting to the Bid Manager, you will draft first-pass responses, coordinate inputs from compliance, legal, finance, and product, and manage trackers and submissions in a fast-paced, growth-focused environment in central London.

Qualifications

• Excellent written English, with the ability to turn complex financial or technical content into clear, persuasive answers.
• Strong stakeholder management and the ability to collaborate with cross-functional teams.
• Excellent organisation and project management skills, able to juggle multiple deadlines.

Responsibilities

• Draft first-pass responses to RFP and tender questions using the approved content library.
• Update and iterate on our central library of reusable answers, case studies, and supporting documents.
• Manage the bid pipeline tracker: deadlines, owners, status, and outcomes.
• Coordinate input from subject matter experts, setting deadlines and chasing responses.
• Complete supporting documents such as pricing schedules, questionnaires, and compliance forms.
• Proofread, format, and quality-check responses before submission.
• Handle submissions via client portals or email, and log confirmation.
• Capture win/loss feedback and lessons learned after each bid.
• Build processes and automations to simplify, standardise and accelerate future bids.

Skills

Written English

Stakeholder management

Project management

Attention to detail

Deadline-driven

Tools

Google Drive

MS Office

CRM systems

Job description

Octopus Energy Group is expanding its Electric Vehicle Bid Team and seeking an experienced Bid Coordinator to respond to RFIs and RFPs, while improving our bid process into a streamlined, high-winning commercial capability.

Reporting to the Bid Manager, you will draft first-pass responses, coordinate inputs from compliance, legal, finance, and product, and manage trackers and submissions in a fast-paced, growth-focused environment in central London.