Bid Coordinator

Purcell; Oxford; On-site; GBP 34,000 - 48,000; Full time

Benefits offered by this job

Agile working

Hybrid/Office balance

Life assurance

Study sponsorship

Sabbaticals

Employee assistance programme

Cycle to work

Health & wellbeing

Staff events

Volunteer scheme

Job summary

Purcell in Oxford is seeking a creative Bid Coordinator with a passion for architecture to join our studio. You will manage the end-to-end bid process, liaise with partners and the bids team, and help develop our proposals and presentation materials.

We value collaborative, pressurised environments and excellent communication. The role requires strong organisational skills and experience handling high-value bids, with opportunities to influence our practice and learn within a leading

Qualifications

• Excellent InDesign skills required.
• Strong time management and organisational skills.
• Excellent written and verbal communication with high attention to detail.
• Experience communicating with stakeholders at all levels.
• Experience with high-value bids.

Responsibilities

• Build relationships with internal stakeholders to produce proposals and materials.
• Oversee end-to-end bid process and ensure procedures are followed.
• Use Adobe Creative Suite, especially InDesign, to produce bid submissions.
• Design layouts for bids and tenders with images and graphics.
• Assist with internal bid library filing and housekeeping.
• Analyze wins/losses and implement lessons learnt.
• Take ownership to implement improvements.
• Collaborate with business development and marketing teams.

Skills

InDesign

Time management

Communication skills

Stakeholder management

Attention to detail

Tools

Adobe Creative Suite

Job description

Purcell is looking for a creative Bid Coordinator with a passion for architecture to join our Oxford studio. Working closely with partners and the wider work winning teams, the successful candidate will be responsible for the project management of bids. They will liaise and work closely with the wider bids team to support on longer-term strategic ambitions and our positioning within the industry.

As a bids team, we are constantly striving to improve and learn, and are a collaborative and supportive team. This is a fast-paced full-time role which requires the ability to work well under pressure and to tight deadlines so excellent time management is essential. It also requires an excellent all-round understanding of the bids process and the ability to multi-task to be able to work on various multiple bids with various stakeholders, all with differing requirements and deadlines.

If you are passionate about architecture, self-motivated and have excellent communication skills, this role will allow you to work within a successful architecture practice using your creative skills to deliver quality bid submissions.

Purcell is an award-winning employee-owned architectural and heritage consultancy practice with a commitment to quality, innovation, and diversity. We have staff of approximately 350 talented architects, designers, heritage consultants and surveyors across 14 offices, in the UK, Hong Kong and Australia. Proudly ranked No. 1 for Heritage in the World Architecture 100 for a fifth consecutive year.

Collaboration is central to our employee-ownership culture, providing opportunities to work on some of the finest buildings; from meticulous heritage and conservation schemes to bold contemporary design. We offer a rewarding and supportive environment for personal and professional development and our employee-owned ethos empowers everyone to use their voice. We believe in creating an equitable and inclusive culture, founded on our values, which celebrates knowledge sharing and our successes, to build an inspiring work environment.

It is our distinctive employee-owned working culture that has contributed to our status as a World Architecture Top 100 Practice, renowned for our excellence in architecture and heritage consultancy.

Our Benefits Package Includes

• Agile, flexible and hybrid working, (a minimum of 3 days in office, up to 2 days WFH)
• Annual leave increasing with long service
• Life assurance
• Study sponsorship with paid study leave
• Sabbaticals
• Employee assistance programme
• Season ticket loans
• Cycle to work scheme
• Virtual GP service
• Subscription fees
• Company day out
• A volunteering scheme
• Enhanced learning & development opportunities.

Roles and Responsibilities:

• Building strong relationships with internal stakeholders to produce proposals and presentation materials
• Overseeing the end-to-end bid process and ensuring the bid procedures are followed correctly
• Use Adobe Creative Suite, particularly InDesign, to produce high-quality bid submissions, reviewing information that is provided for bids to ensure consistency and accuracy, excellent proof-reading skills are essential
• Design layouts for bids and tenders, collating relevant images and graphics for submissions
• Assist with internal bid library filing and housekeeping, including for staff CVs, project case studies and photographs, filed in accordance with practice standards
• Report on and understand the principles of winning bids and analysis with those stakeholders involved, both wins and losses and ability to develop and implement lessons learnt
• Take ownership and initiative to implement improvements or efficiencies
• Collaborate with business development and marketing teams on projects

Essential requirements for the role

• Excellent InDesign skills
• Strong time management and organisational skills
• Excellent written and verbal communication skills with exceptional attention to detail
• Experience with dealing with people of all levels of seniority and ability to adjust your communication style to manage your stakeholders
• Experience dealing with high-value bids

Desirable:

• Previous experience in bid coordination/ management
• Graphic design skills
• Experience using procurement portals.
• Experience working in the architectural/construction industry

Don't meet every single requirement? That's okay.

This job description is a guide to the duties the post holder will be expected to undertake. It is not intended to be exhaustive or exclusive and will be subject to change as working requirements dictate and to meet the organisational requirements of Purcell.

We are proud to foster a culture of kindness, respect, and authenticity, where everyone can thrive and bring their whole selves to work.

As world leaders of Heritage and Conservation, Purcell is committed to embracing diversity and equal opportunity within our international teams, reflective of the society in which we work and live.

We welcome people from all backgrounds and celebrate differences through our culture of employee ownership.