Bid Coordinator

Hollybank Trustees Ltd; Oxford; On-site; GBP 30,000 - 34,000; Full time

Benefits offered by this job

Agile & hybrid working

Annual leave

Life assurance

Study sponsorship with paid study-leav

Employee assistance programme

Cycle to work

Virtual GP service

Company day out

Learning & development

Job summary

Purcell is looking for a creative Bid Coordinator with a passion for architecture to join our Oxford studio. You will work closely with partners and the wider bids team to manage the end-to-end bid process and support on longer-term strategic ambitions.

This fast-paced, full-time role requires excellent time management, strong written and verbal communication, and the ability to multi-task across high-value bids.

Qualifications

• Experience coordinating high-value bids within architectural projects.
• Strong time management and ability to meet tight deadlines.
• Excellent written and verbal communication with stakeholders at all levels.
• Proficient in Adobe InDesign and Creative Suite for bid submissions.
• Background in architecture/construction bids is preferred.

Responsibilities

• Build strong relationships with internal stakeholders to produce proposals.
• Oversee end-to-end bid processes and ensure procedures are followed.
• Design layouts for bids using InDesign and related tools.
• Collaborate with business development and marketing on projects.
• Maintain internal bid library with CVs, case studies and photos.
• Analyze wins/losses and implement lessons learned.
• Take ownership to implement improvements and efficiencies.

Skills

Time management

Communication

Stakeholder management

Bid coordination

Graphic design

Architecture industry

Attention to detail

Tools

Adobe InDesign

Adobe Creative Suite

Job description

Location: On site / Oxford, UK
job type: Permanent / Full-time
Sector and subsector: Architecture | Architecture
Annual Salary range:from £ 30,000.00 to £ 33,500.00

Purcell is looking for a creative Bid Coordinator with a passion for architecture to join our Oxford studio. Working closely with partners and the wider work winning teams, the successful candidate will be responsible for the project management of bids. They will liaise and work closely with the wider bids team to support on longer-term strategic ambitions and our positioning within the industry.

As a bids team, we are constantly striving to improve and learn, and are a collaborative and supportive team. This is a fast-paced full-time role which requires the ability to work well under pressure and to tight deadlines so excellent time management is essential. It also requires an excellent all-round understanding of the bids process and the ability to multi-task to be able to work on various multiple bids with various stakeholders, all with differing requirements and deadlines.

If you are passionate about architecture, self-motivated and have excellent communication skills, this role will allow you to work within a successful architecture practice using your creative skills to deliver quality bid submissions.

Purcell is an award-winning employee-owned architectural and heritage consultancy practice with a commitment to quality, innovation, and diversity. We have staff of approximately 350 talented architects, designers, heritage consultants and surveyors across 14 offices, in the UK, Hong Kong and Australia. Proudly ranked No. 1 for Heritage in the World Architecture 100 for a fifth consecutive year.

Collaboration is central to our employee-ownership culture, providing opportunities to work on some of the finest buildings; from meticulous heritage and conservation schemes to bold contemporary design. We offer a rewarding and supportive environment for personal and professional development and our employee-owned ethos empowers everyone to use their voice. We believe in creating an equitable and inclusive culture, founded on our values, which celebrates knowledge sharing and our successes, to build an inspiring work environment.

It is our distinctive employee-owned working culture that has contributed to our status as a World Architecture Top 100 Practice, renowned for our excellence in architecture and heritage consultancy.

Our benefits package includes

• Agile, flexible and hybrid working, (a minimum of 3 days in office, up to 2 days WFH)
• Annual leave increasing with long service
• Life assurance
• Study sponsorship with paid study leave
• Employee assistance programme
• Season ticket loans
• Cycle to work scheme
• Virtual GP service
• Company day out
• Enhanced learning & development opportunities.

Roles and Responsibilities:

• Building strong relationships with internal stakeholders to produce proposals and presentation materials
• Overseeing the end-to-end bid process and ensuring the bid procedures are followed correctly
• Use Adobe Creative Suite, particularly InDesign, to produce high-quality bid submissions, reviewing information that is provided for bids to ensure consistency and accuracy, excellent proof-reading skills are essential
• Design layouts for bids and tenders, collating relevant images and graphics for submissions
• Assist with internal bid library filing and housekeeping, including for staff CVs, project case studies and photographs, filed in accordance with practice standards
• Report on and understand the principles of winning bids and analysis with those stakeholders involved, both wins and losses and ability to develop and implement lessons learnt
• Take ownership and initiative to implement improvements or efficiencies
• Collaborate with business development and marketing teams on projects

Essential requirements for the role

• Strong time management and organisational skills
• Excellent written and verbal communication skills with exceptional attention to detail
• Experience with dealing with people of all levels of seniority and ability to adjust your communication style to manage your stakeholders
• Experience dealing with high-value bids
• Previous experience in bid coordination/ management
• Graphic design skills
• Experience working in the architectural/construction industry

This job description is a guide to the duties the post holder will be expected to undertake. It is not intended to be exhaustive or exclusive and will be subject to change as working requirements dictate and to meet the organisational requirements of Purcell.

Don’t meet every single requirement? That’s okay.

Research shows that women and people from underrepresented backgrounds can be less likely to apply unless they meet every criteria listed. At Purcell, we are committed to building an inclusive, transparent, and welcoming team. If you’re enthusiastic about the role and excited to grow and learn with us, we warmly encourage you to apply.

When applying, please feel free to use your preferred name — we don’t require full or birth names at this stage.

We are proud to foster a culture of kindness, respect, and authenticity, where everyone can thrive and bring their whole selves to work.

Please note that due to the high volume of applications we receive, we are unfortunately unable to provide individual feedback. If you have not heard from us within 6 weeks of your original application, then you have been unsuccessful. Please continue to look at our vacancies and apply where relevant. We wish you all the best in your job search.

As world leaders of Heritage and Conservation, Purcell is committed to embracing diversity and equal opportunity within our international teams, reflective of the society in which we work and live.

We welcome people from all backgrounds and celebrate differences through our culture of employee ownership.