Bid Coordinator

Hoare Lea; Leeds; Hybrid; GBP 32,000 - 42,000; Full time

Benefits offered by this job

9‑day fortnight

Private medical cover

EV salary sacrifice

25 days annual leave

Flexible and hybrid working

Job summary

Hoare Lea is seeking a Bid Coordinator in Leeds to support regional bid activities and manage submission quality. This hands-on role sits close to bid writing and bid management responsibilities, with a clear path to greater ownership and progression into a Bid Manager role.

You will help ensure opportunities are well‑managed, bids are professionally delivered, and teams are supported to perform at their best. Flexible/hybrid working is available.

Qualifications

• Experience or ambition to work in bid coordination or proposal roles.
• Interest in construction, engineering or consultancy environments.
• Strong organisational skills and ability to manage multiple priorities.

Responsibilities

• Coordinate preparation and submission of proposals and bids across Leeds and North region.
• Manage workflows, filing systems and document control to ensure structured delivery.
• Ensure submissions are compliant, well-presented and aligned to Hoare Lea standards.
• Support opportunity data management and forecasting with the CRM.

Skills

Bid coordination

Proposal development

Documentation management

Stakeholder management

Attention to detail

Tools

Co‑Op CRM

Job description

This is a coordination role positioned at the top end of bid and proposal delivery, sitting close to bid writing and bid management responsibilities. It offers the opportunity to take on greater ownership, work on more complex submissions, and develop into a Bid Manager role over time. You'll play a key role in ensuring that opportunities are well-managed, bids are professionally delivered, and our teams are supported to perform at their best. Alongside this, you'll gain exposure to high-value, multi-disciplinary bids, providing a strong platform for progression. This role is ideal for someone who enjoys being hands‑on, is ready to step up in responsibility, and wants to build a long-term career in work-winning and bid management. In this role, you can expect to:

Regional Bid Coordination (Primary Focus)

• Contribute to and coordinate the preparation and submission of proposals and bids within the Leeds office and wider North Business Unit (Manchester, Glasgow and Edinburgh).
• Manage workflows and documentation (SharePoint, filing systems) to ensure structured delivery
• Ensure submissions are compliant, well-presented, and aligned to Hoare Lea standards
• Maintain strong document control, version management, and organisation

Opportunity & CRM Management

• Manage and maintain opportunity data within our CRM system (Co‑Op)
• Open and structure opportunities at early stages
• Work proactively with work winners to gather and complete key information
• Support pipeline visibility, reporting, and forecasting

Bid Support

• Support the coordination of priority bids
• Assist with timelines, inputs, and multi‑disciplinary collaboration
• Contribute to content development, structuring responses, and shaping submissions
• Provide additional support on key pursuits where required

Communication & Collaboration

• Act as a central coordination point across bid teams
• Ensure submissions are followed up and outcomes recorded
• Capture and share client feedback to support continuous improvement
• Represent the North Region within the firmwide bid community

Business Development Support

• Attend internal key work‑winning and forecast meetings
• Support client events, local industry events and engagement activities where required
• Assist with follow‑up actions to maintain momentum post‑submission
• Use market research tools and platforms to inform business development activities across the North Business Unit.

Digital & Continuous Improvement

• Use CRM and digital tools effectively to support delivery
• Embrace emerging tools, including AI, to improve efficiency and quality
• Contribute to improved and consistent ways of working

Experience or ambition to work in a bid coordination or proposal role, ideally within construction, engineering, or consultancy

• A clear desire and capability to progress into bid writing or bid management roles
• Confidence working on, or readiness to step into, more complex or higher‑value submissions
• Strong organisational skills, with the ability to manage multiple priorities
• Excellent communication skills and confidence working with senior stakeholders
• High attention to detail and pride in producing quality work.

Hoare Lea is a human‑centric and planet‑conscious engineering consultancy

We offer intelligent and sustainable solutions to complex design challenges for the built environment throughout the UK and further afield.

We provide a wide range of engineering and consultancy services, including acoustics, air quality, building services (MEP), fire, lighting, security and sustainability to name but a few. Together, our highly skilled teams use technical expertise and problem‑solving skills to bring buildings to life. We ensure that whatever the building, its design is outstanding, and its operations meet the needs of the communities it serves. We are as committed to providing an environment where everyone can realise their unique potential. So, in joining Hoare Lea, you will experience a business that enriches your knowledge, supports your wellbeing, and welcomes your individuality.

You'll have the opportunity to participate in our 9‑day fortnight scheme, thriving community groups, varied social and networking events, and extensive professional and technical development schemes.

Benefits

• 9‑day fortnight scheme
• Thriving community groups
• Varied social and networking events
• Extensive professional and technical development schemes
• Private medical cover
• Electric vehicle salary sacrifice scheme
• Stock options25 days of annual leave (increasing with service)
• Flexible and hybrid working

Whatever your ambitions or circumstances, our aim is to enable everyone to develop their knowledge, give their best, and enjoy what they do.

About the office

We have an opportunity for a Bid Coordinator to play a key role in delivering high quality, sustainable solutions across multiple built‑environment projects. You will join our team based in our Leeds office. We have a well‑established reputation for delivering outstanding design on built environment projects throughout the North. Located in the heart of the city, we're placed to take advantage of opportunities both locally and further afield, we have a rich project history within Leeds and a strong commitment to the region. We are a recognised leader in the built environment, shaping some of the most ambitious and technically demanding projects across the residential, hospitality, leisure, commercial, and complex engineering sectors. Our work spans cutting edge healthcare and research facilities, high‑performance data centres, critical infrastructure and state‑of‑the‑art manufacturing and technology environments projects that push boundaries and deliver real‑world impact. Driven by a commitment to excellence, we combine innovation, technical expertise, and practical delivery to create solutions that are not only robust and reliable, but forward‑thinking and sustainable. Our teams work at the forefront of the industry, collaborating with leading clients across the public and private sectors, both locally and internationally.