Bid Coordinator

Biffa Waste Services; High Wycombe; Hybrid; GBP 28,000 - 36,000; Full time

Job summary

Biffa Waste Services is seeking a Bid Coordinator to provide essential coordination and administrative support to our Business Development and Bid Management teams, helping identify, manage and submit tender opportunities. You’ll play a key role throughout the end-to-end bid process, coordinating information from operational, commercial and finance teams, ensuring submissions are accurate and on time.

The role requires strong organisational and communication skills, experience with trackers and

Qualifications

• Experience in administrative, coordination or bid support roles.
• Ability to manage multiple priorities and deadlines.
• Experience with trackers, databases and document management systems.
• Strong MS Office skills.

Responsibilities

• Monitor procurement portals, framework providers and client websites to identify relevant new business opportunities.
• Coordinate the preparation and submission of SQs, PQQs/PSQs, ITTs and other tender documentation, ensuring requirements and deadlines are met.
• Maintain accurate opportunity trackers, tender registers, bid systems and compliance records, providing clear reporting and management information.
• Coordinate contributions from Business Development, Operations, Finance, Commercial and subject matter experts, arranging meetings and tracking actions through to completion.
• Manage bid documentation, version control, supporting certificates and accreditations, ensuring submissions are accurate, complete and compliant.
• Support continuous improvement by identifying efficiencies, capturing lessons learned and helping develop effective bid and business development processes.

Skills

Organisational skills

Attention to detail

Communication skills

Coordination

Deadline management

Bid support experience

Tools

Microsoft Office

Job description

Help us make a difference as a Bid Coordinator

Monday to Friday | 37.5 hours per week | Standard office hours
Hybrid working – with the opportunity to work from home, alongside regular time in our High Wycombe office, typically around three days a week.

A quick look at the role

As a Bid Coordinator, you’ll provide essential coordination and administrative support to our Business Development and Bid Management teams, helping us identify, manage and submit high-quality, compliant tender opportunities. You’ll play a key role throughout the end-to-end bid process, coordinating information from operational, commercial and finance teams, managing documentation and deadlines, and helping ensure submissions are delivered accurately, on time and in line with Biffa’s governance requirements.

Core responsibilities

• Monitor procurement portals, framework providers and client websites to identify relevant new business opportunities.
• Coordinate the preparation and submission of SQs, PQQs/PSQs, ITTs and other tender documentation, ensuring requirements and deadlines are met.
• Maintain accurate opportunity trackers, tender registers, bid systems and compliance records, providing clear reporting and management information.
• Coordinate contributions from Business Development, Operations, Finance, Commercial and subject matter experts, arranging meetings and tracking actions through to completion.
• Manage bid documentation, version control, supporting certificates and accreditations, ensuring submissions are accurate, complete and compliant.
• Support continuous improvement by identifying efficiencies, capturing lessons learned and helping develop effective bid and business development processes.

Our essential requirements

• Experience in an administrative, coordination, business support or bid support role, with the ability to manage multiple priorities and competing deadlines.
• Excellent organisational skills and attention to detail, with experience maintaining trackers, databases, records and document management systems.
• Strong written and verbal communication skills, with the confidence to coordinate information and build effective relationships with stakeholders at all levels.
• Good working knowledge of Microsoft Office, particularly Word, Excel, Outlook and PowerPoint, with strong document management and coordination skills.
• A proactive, self-motivated and adaptable approach, with the ability to work independently while contributing positively as part of a wider team.

About Biffa

At Biffa, we love working with waste. Whether we’re turning it into sustainable power, finding new ways to recycle it or simply keeping it off the streets, we believe every day is an opportunity to improve the lives of millions. It’s a view that’s shared by our 11,500+ people around the country, who trust us to provide them with a career that’s always rewarding, often challenging, but never dull.

Dedicated to Diversity

Being inclusive is core to our culture at Biffa; we believe different ideas, perspectives and backgrounds are key to developing a creative and effective working environment that represents our communities and generates the best outcomes for colleagues, customers and stakeholders, which is why you’ll find us championing diversity, equity and inclusion at every turn.