Bid Coordinator

Synergy Solutions Limited; Greater London; On-site; GBP 38,000 - 46,000; Full time

Benefits offered by this job

Unlimited holiday

Wellbeing budget

LGBTQ+ inclusive parental leave

Job summary

esynergy is seeking a proactive Bid Coordinator to own the bid process—from identifying opportunities to submission and lessons learned. You will manage several live bids across DOS, G-Cloud and TS4, coordinating contributors and keeping timelines on track.

You’ll work with the Bid Lead to ensure quality submissions while taking the lead on organisation, communication and process efficiency across multiple workstreams.

Qualifications

• A confident communicator who enjoys working with people at all levels.
• Ownership mindset; able to drive tasks to completion and chase contributors.
• Excellent organisational skills to manage multiple bids in parallel.
• Forward-thinking with the ability to spot issues and opportunities early.
• Proficient with SharePoint, Excel, Slack, Outlook and government procurement portals.

Responsibilities

• Monitor procurement portals and identify new opportunities.
• Coordinate bid-no-bid decisions and maintain our bid pipeline.
• Administer multiple live bids, set up trackers, organise meetings and deadlines.
• Coordinate submission packs and ensure timely, accurate submissions.
• Maintain case studies, CVs, boilerplate content and accreditations.

Skills

Communicator

Ownership

Organisational skills

Forward-thinking

SharePoint

Excel

Slack

Outlook

Attention to detail

Collaboration

Tools

SharePoint

Excel

Slack

Outlook

Job description

Are you someone who thrives on keeping things organised, bringing people together and making sure everything runs to plan?

Do you enjoy working across multiple projects, managing competing deadlines and taking ownership of a process from start to finish?

esynergy is looking for a proactive and organised Bid Coordinator to take ownership of the coordination and administration of our bid process, from identifying new opportunities through to submission and lessons learned.

We typically manage three or four live bids at a time across frameworks including DOS7, G-Cloud and TS4, so this is a role for someone who enjoys variety, takes initiative and can keep multiple workstreams moving.

You’ll work closely with our Bid Lead, who will own the strategy and quality of each submission, while you take the lead on keeping everything organised, on track and ready for submission.

Responsibilities:

• Monitor procurement portals, identify new opportunities, coordinate bid-no-bid decisions and maintain our forward-looking pipeline.

• Manage the administration of multiple live bids, including setting up trackers, organising meetings, coordinating contributors and keeping deadlines on track.

• Check responses against client requirements, coordinate final submission packs and manage timely, accurate submissions.

• Maintain and organise case studies, CVs, boilerplate content and accreditations, ensuring everything is current and accessible.

• Track bid outcomes, gather feedback, coordinate lessons learned and maintain supplier portal profiles and framework requalification dates.

Requirements:

• A confident communicator who enjoys working with people at all levels, from graduate associates through to senior leadership and external buyers.

• Someone proactive and comfortable taking ownership, chasing contributors and challenging missed deadlines when needed.

• Strong organisational skills, with the ability to manage several bids in parallel without losing sight of the detail.

• A forward-thinking approach, spotting opportunities, potential issues and gaps early rather than waiting to be asked.

• Confidence working with SharePoint, Excel, Slack, Outlook and government procurement portals, with the ability to pick up new systems quickly.

• A high level of attention to detail, particularly when reviewing documents, managing compliance requirements and preparing submissions.

• A collaborative approach, bringing people together and keeping communication clear throughout the bid process.

• Experience in bid coordination, bid management or public sector procurement would be valuable, particularly if you’ve worked with frameworks such as DOS, G-Cloud or Technology Services. Most importantly, we’re looking for someone who is organised, takes initiative and enjoys making complex processes run smoothly.

Values:

• Honesty

• Collaboration

• Growth

Diversity, Belonging & Inclusion:

We welcome all applicants from all backgrounds. esynergy are proud to hire on potential, not specific experience or qualifications so feel free to reach out if this sounds like you but less experience.

Benefits:

We are proud of our inclusive benefits including unlimited holiday, wellbeing budget, LGBTQ+ inclusive parental leave to name a few.

About us

esynergy is a technology consultancy and we build products, platforms and services to accelerate value for our clients. We drive measurable impact that is tightly aligned to our clients’ business objectives. Put in practice that means high transparency, metric-driven reporting, and incremental handovers and a consistent focus on building our clients’ capability. Our delivery teams are small and highly functional, formed by a vetted ecosystem of associates, luminaries and partners. We choose technologies that are the right fit for our clients’ needs and are not opinionated around specific tech stacks and service offerings.