Bid Coordinator

Hyreus; City of Westminster; On-site; GBP 32,000 - 42,000; Full time

Job summary

Hyreus is recruiting an experienced Bid Coordinator based in Paddington, London, to support a major infrastructure contractor on a high-profile London project. You will coordinate the end-to-end bid and tender process, ensuring submissions are accurate, compliant and delivered on time.

The role also involves maintaining bid programmes, trackers and documentation, coordinating input from commercial, technical and operations teams, and helping improve bid processes and templates.

Qualifications

• Experience as Bid Coordinator, Bid Administrator or Tender Coordinator in construction or infrastructure.
• Experience supporting bids for major projects.
• Excellent organisational and time management skills.
• Strong written and verbal communication.

Responsibilities

• Coordinate end-to-end bid and tender process, ensuring submissions are accurate, compliant and on time.
• Maintain bid programmes, action trackers, tender documentation and submission schedules.
• Coordinate information from commercial, technical, operational and project teams.
• Assist with formatting and quality checking of tender submissions and supporting documentation.
• Manage bid portals, tender correspondence and document control.
• Organise bid meetings, workshops and reviews, recording actions and ensuring follow-ups.
• Monitor tender deadlines, deliverables and internal approval processes.
• Support the Bid Manager with PQQs, expressions of interest, presentations and tender responses.
• Maintain accurate records of previous submissions, company information and supporting materials.
• Liaise with internal stakeholders and external parties to obtain information required for submissions.
• Contribute to improving bid processes, templates and document management systems.

Skills

Bid coordination

Project coordination

Stakeholder management

Microsoft Office

Documentation

Tools

Bid portals

Document management

Job description

Hyreus is currently recruiting an experienced Bid Coordinator for an exciting opportunity based in Paddington, London, supporting a leading Tier One civil engineering contractor delivering a major infrastructure project in London.

The successful candidate will provide coordination and administrative support throughout the bid and tender process, working closely with bid managers, commercial teams, technical specialists and senior stakeholders. This is an excellent opportunity for an organised and detail-focused professional looking to develop their career within a major civil engineering and infrastructure environment.

Responsibilities

• Coordinate the end-to-end bid and tender process, ensuring submissions are accurate, compliant and delivered on time.
• Maintain bid programmes, action trackers, tender documentation and submission schedules.
• Coordinate information and contributions from commercial, technical, operational and wider project teams.
• Assist with the preparation, formatting and quality checking of tender submissions and supporting documentation.
• Manage bid portals, tender correspondence and document control requirements.
• Organise bid meetings, workshops and reviews, recording actions and ensuring they are followed through.
• Monitor tender deadlines, deliverables and internal approval processes.
• Support the Bid Manager with PQQs, expressions of interest, presentations and tender responses.
• Maintain accurate records of previous submissions, company information and supporting materials.
• Liaise with internal stakeholders and external parties to obtain information required for submissions.
• Contribute to improving bid processes, templates and document management systems.

The Ideal Candidate

• Previous experience in a Bid Coordinator, Bid Administrator, Tender Coordinator or similar role, ideally within construction, civil engineering or infrastructure.
• Experience supporting bids and tenders for major projects is highly desirable.
• Excellent organisational and time-management skills, with the ability to manage multiple deadlines.
• Strong attention to detail and ability to produce accurate, professional documentation.
• Excellent written and verbal communication skills.
• Confident coordinating multiple stakeholders across commercial, technical and operational teams.
• Strong IT skills, particularly Microsoft Word, Excel and PowerPoint.
• Experience with bid portals and document management systems is advantageous.
• Proactive, organised and able to work effectively under pressure.