Bid Coordinator

James Gray Recruitment; City of Edinburgh; Hybrid; GBP 40,000 - 55,000; Full time

Job summary

James Gray Recruitment seeks a detail-oriented Bid Coordinator with expertise in UK Engineering Design - MEP and MEP Coordination to drive bid development from inception to submission.

You will coordinate input from cross-functional teams, ensure compliance with client requirements and internal standards, and manage timely deliverables within a hybrid UK setup, fostering an inclusive team culture.

Qualifications

• Proven experience in bid coordination or management, especially in UK Engineering Design - MEP and MEP Coordination.
• Strong understanding of MEP systems within the UK industry.
• Demonstrated ability to manage multiple deadlines, prioritize tasks, and deliver high-quality bids under pressure.
• Excellent written and verbal communication with keen attention to detail.

Responsibilities

• Leading the coordination and production of high-quality bids and proposals in line with client requirements, timelines, and company standards.
• Supporting the bid development process by gathering and organizing relevant information, including project scope, costs, timelines, and documentation submissions.
• Ensuring technical content is aligned with client requirements, focusing on UK Engineering Design - MEP and best practices in MEP Coordination.
• Collaborating across teams to compile inputs for proposals, ensuring completeness and accuracy.

Skills

Bid coordination

MEP knowledge

Deadline management

Clear communication

Office suite proficiency

Tools

Microsoft Office Suite

Document management platforms

Job description

Job Description: Bid Coordinator

Overview

We are seeking a motivated and detail-oriented Bid Coordinator with expertise in UK Engineering Design - MEP and MEP Coordination to join our growing team. This is an exciting opportunity to work at the intersection of business development, project management, and engineering, driving our efforts to secure innovative and impactful projects. The ideal candidate will bring a passion for collaborative problem solving, strong organizational skills, and a commitment to promoting diversity, equity, and inclusion in all aspects of their role.

Responsibilities

• Leading the coordination and production of high-quality bids and proposals in line with client requirements, timelines, and company standards.
• Supporting the bid development process by gathering and organizing relevant information, including project scope, costs, timelines, and documentation submissions.
• Ensuring technical content is aligned with client requirements, with a focus on UK Engineering Design - MEP and best practices in MEP Coordination.
• Collaborating across teams and departments to compile necessary inputs for proposals, ensuring completeness and accuracy.
• Maintaining a centralized repository of bid documents, templates, and records for efficiency and compliance with internal and external standards.
• Participating in bid review meetings and assisting in post-bid evaluations to identify areas for future performance improvement.
• Building strong relationships with stakeholders, including clients, engineers, and internal teams, to ensure seamless coordination of activities.
• Contributing to the promotion of equity and inclusion by valuing diverse perspectives and ensuring accessibility in proposal materials when needed.

Qualifications

Essential

• Proven experience in bid coordination or management, especially in UK Engineering Design - MEP and MEP Coordination.
• Strong understanding of MEP (Mechanical, Electrical, and Plumbing) systems and engineering principles within the UK industry.
• Demonstrated ability to manage multiple deadlines, prioritize competing tasks, and deliver high-quality bids under pressure.
• Excellent communication skills, both written and verbal, with a keen eye for detail.
• Proficiency in bid software and tools, such as Microsoft Office Suite and document management platforms.
• A proactive and collaborative approach to problem-solving and stakeholder engagement.
• A commitment to fostering a diverse and inclusive workplace and building relationships across diverse groups and backgrounds.

Desirable

• Knowledge of procurement processes in the UK construction and engineering sectors.
• Familiarity with ISO standards, Building Information Modelling (BIM), and sustainability best practices related to MEP systems.
• Experience liaising with clients and stakeholders in the development of engineering proposals.
• Professional certifications in bid or tender management (e.g., APMP) or engineering disciplines.

Day-to-Day

• Engaging with cross-functional teams for input and providing clarity on bid requirements and deliverables.
• Drafting and editing key sections of bids with a strong focus on MEP-specific requirements.
• Tracking bid submission timelines while ensuring all deliverables meet deadlines.
• Conducting quality checks for compliance and alignment with client expectations.
• Analyzing feedback on previous bids and integrating learnings into future processes.
• Monitoring opportunities in the market and gathering intelligence to support future bid submissions.
• Actively participating in inclusion-focused team initiatives that build a collaborative and welcoming work culture.

At our organization, we are proud to promote equal opportunities and celebrate diversity in all forms.

Location: Flexible within the UK (Hybrid options available)

Employment Type: Full-Time

Salary: Competitive, based on experience ...