Bid Coordinator

HealthHarmonie Ltd; Birmingham; Hybrid; GBP 26,000 - 32,000; Full time

Job summary

Medinet Group is seeking a proactive Bid Coordinator to join the Bids team on a 6-month fixed-term contract, based in London or Birmingham with a hybrid pattern. You will support tender submissions from initiation through to final submission, coordinating inputs from subject matter experts and ensuring compliance with procurement rules.

This is ideal for someone early in their career looking to develop bid management, public sector procurement and business development experience within a growing

Qualifications

• Excellent written communication with high attention to detail.
• Highly organised with the ability to manage multiple tasks to tight deadlines.
• Confident when gathering information from colleagues at all levels and keeping work on track.

Responsibilities

• Coordinate tender submissions from initiation through to submission and track deadlines.
• Gather content from subject matter experts and ensure timely contributions.
• Draft, edit and proofread bid content to meet customer requirements.
• Review procurement documents for mandatory requirements and compliance.
• Format and quality-check submissions to meet procurement rules.

Skills

Written communication

Organised / multitask

Stakeholder management

Analytical skills

MS Office proficiency

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Fixed-Term Contract: 6 months
Location: London or Birmingham / hybrid arrangement
Hours: 37.5 hours per week, Monday to Friday
About Medinet Group Medinet Group is a dynamic healthcare organisation committed to delivering high-quality clinical services across the UK and Ireland. Our businesses, Medinet Clinical Services (insourcing), Medinet Community (community specialist services), Medinet Minds (mental health and wellbeing) and Medinet Ireland, work collaboratively with NHS and healthcare partners to improve patient access, reduce waiting times and drive innovation in healthcare delivery.
Overview We are looking for an organised and motivated Bid Coordinator to join our Bids team on a 6-month fixed-term contract. You will support the coordination, preparation and submission of tenders and procurement responses in the health and social care sector, helping the team deliver competitive, compliant and high-quality bids.
This is an excellent opportunity for someone early in their career who wants to build experience in bid management, public sector procurement and business development within a growing healthcare organisation.
Key Responsibilities

• Support the coordination of tender submissions from initiation through to submission, tracking deadlines and actions across the bid timetable.
• Gather content and inputs from subject matter experts across the business, following up to ensure contributions are received on time.
• Draft, edit and proofread bid content, ensuring responses are clear, accurate and aligned with customer requirements.
• Review procurement documents to help identify mandatory requirements, evaluation criteria and compliance points.
• Format and quality-check submissions to ensure they meet procurement rules and internal standards.
• Maintain and update the bid content library, including case studies, CVs, policies and service information.
• Monitor tender portals and frameworks for relevant opportunities and keep the opportunities tracker up to date.
• Support business analysis and performance monitoring to help assess opportunities and inform bid decisions.
• Assist with bid debriefs and capture lessons learned to strengthen future submissions.

Skills & Experience Required

• Excellent written communication skills, with strong attention to detail and accuracy.
• Highly organised, with the ability to manage multiple tasks and work to tight deadlines.
• Confident working with colleagues at all levels to gather information and keep work on track.
• Good analytical skills, with the ability to review and interpret detailed documents.
• Proficient in Microsoft Office, particularly Word, Excel and PowerPoint.
• A proactive approach and willingness to learn.

Desirable Attributes

• Some experience of bid writing, tendering or proposal support, through work, study or an internship.
• An interest in healthcare, the NHS or public sector services.
• Familiarity with electronic tendering portals (e.g. Atamis, ProContract, Delta, Jaggaer).

Equality, Diversity and Inclusion We are committed to fostering an inclusive workplace where all employees are treated with respect and dignity. We do not tolerate discrimination or harassment on any grounds, including age, disability, gender, gender identity, marital status, pregnancy and maternity, race, religion or belief, and sexual orientation. All employees are expected to uphold these values and report any concerns.
Safeguarding Safeguarding is fundamental to everything we do. The organisation follows a Safer Recruitment process for all roles, and successful candidates will be subject to proportionate background, DBS and reference checks as required.
We welcome applications from anyone regardless of age, disability, gender, race, ethnic or national origin, religion or belief, or sexual orientation.