Bid Coordinator

Ipsum Utilities Limited; Astley Village; On-site; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Annual leave 25d

Group pension

Career progression

Virtual GP & mental health

Cycle to work

Discount club

Life assurance

Long service award

Maternity pay

Social committees

Social events

Volunteer opportunities

Job summary

Ipsum Utilities Limited is seeking a Bid Coordinator to support our Business Development team by coordinating supplier onboarding, pre-qualification questionnaires, and timely bid submissions.

You will manage procurement portals, document libraries and shared inboxes, with a focus on accuracy, consistency and professional communication across teams.

Qualifications

• Bachelor's degree in Communications, Marketing, Media Studies, Journalism, Business Studies, or a related field (or equivalent experience) would be desirable.
• Experience supporting or producing successful bids within utilities, construction or industrial environments is highly desirable.

Responsibilities

• Coordinate bid schedules, brief contributors, and ensure all deadlines are met.
• Prepare and edit proposals, PQQs and standard response sections using approved templates.
• Gather, review and manage technical input from subject matter experts.
• Format, proofread and quality-check final bid documents for clarity and consistency.
• Ensure win themes and key messages are clearly reflected in submissions.
• Manage online procurement portals, CRM updates and essential bid administration.
• Support reporting on bid activity and maintain document libraries and shared inboxes.
• Contribute to continuous improvement of templates, collateral and marketing materials.
• Monitor contract performance and feed insights back into future bids.

Education

Bachelor's degree in Communications, Marketing, Media Studies, Journalism, Business Studies, or related field

Tools

Microsoft Office

Job description

As a Bid Coordinator, you'll support Ipsum's Business Development team by coordinating Supplier Onboarding and Pre-Qualification Questionnaire responses, working closely with teams across the business to gather accurate information.

You'll also manage key admin tasks such as procurement portal management, document libraries, and shared inboxes, with occasional proofreading to ensure high-quality submissions. Success in this role requires strong organisation skills, clear communication, and the ability to juggle multiple priorities.

As a Bid Coordinator you will…

• Coordinate bid schedules, brief contributors, and ensure all deadlines are met.
• Prepare and edit proposals, PQQs and standard response sections using approved templates.
• Gather, review and manage technical input from subject matter experts.
• Format, proofread and quality-check final bid documents to ensure clarity and consistency.
• Ensure win themes and key messages are clearly reflected in submissions.
• Manage online procurement portals, CRM updates and essential bid administration.
• Support reporting on bid activity and maintain document libraries and shared inboxes.
• Contribute to continuous improvement of templates, collateral and marketing materials.
• Monitor contract performance and feed insights back into future bids.

You'll bring strong organisation and time-management skills, with the ability to manage multiple deadlines while maintaining excellent attention to detail and high-quality output. Clear written and verbal communication is essential, along with confidence using Microsoft Office and an eye for producing polished, visually appealing documents. You should also be flexible, adaptable, proactive, and comfortable working both independently and as part of a wider team., You'll be able to build effective relationships across the business and ideally have experience supporting or producing successful bids, particularly within utilities. construction or industrial environments. An understanding of regulated public and utilities procurement processes is highly desirable, as is knowledge of the UK power or water sectors. A Bachelor's degree in Communications, Marketing, Media Studies, Journalism, Business Studies, or a related field (or equivalent experience) would be desirable.

We believe in looking after our people, and it shows. When you join Ipsum, you're not just taking a job - you're starting a career with real support behind it.

• 25 days annual leave plus bank holidays with the option to buy more
• Group Personal Pension Plan
• Career development and progression with the opportunity to earn professional qualifications
• 24/7 access to a virtual GP and Mental health support and counselling services
• Cycle to Work scheme
• Discount club - supermarkets, phone bills, gyms and more !
• Life assurance cover
• Long service recognition
• Enhanced Maternity Pay
• Active local social committees
• Regular social events
• Paid volunteering opportunities in your community