Bid Co-ordinator - Glasgow

Richardson and Starling; Glasgow; On-site; GBP 26,000 - 34,000; Full time

Job summary

Richardson & Starling in Glasgow is seeking a motivated Bid Co-ordinator to support branches across Scotland with tender opportunities and bid activity. This role involves identifying opportunities, coordinating submissions, and building a structured tendering process.

You will work with Branch Managers and commercial colleagues to keep opportunities moving, gather pricing and documentation, and ensure deadlines are met while maintaining accurate records and up-to-date CRM data.

Qualifications

• Experience with PCS-Tender and procurement portals.
• Experience in Tender Administration or bid coordination.
• Strong administrative and organisational skills.
• Clear written communication and attention to detail.

Responsibilities

• Monitor PCS, PCS-Tender and other tender portals.
• Identify opportunities in local authority, housing, commercial, property markets.
• Review tender requirements, timescales and risks.
• Coordinate tender submissions from opportunity to submission.
• Gather pricing, technical and operational information with colleagues.
• Coordinate quality responses, accreditations, case studies and other supporting documentation.
• Maintain a tender calendar with deadlines and review points.
• Maintain records of opportunities, submissions, outcomes, feedback and follow-up actions.
• Keep CRM and BD information up to date.
• Research contractors and housing organisations.
• Identify frameworks, dynamic purchasing systems, approved supplier lists and registration opportunities.
• Submit bids and track outcomes.
• Review feedback to improve future submissions.
• Build library of standard company information and reusable quality responses.
• Develop understanding of Richardson & Starling services.

Skills

PCS-Tender experience

Tender administration

Administrative & organisational skills

Microsoft Office (Word Excel Outlook,

Tools

CRM systems

Bid libraries

Job description

Bid Co-ordinator – Glasgow

Richardson & Starling has been in business for 90 years and is the largest building preservation contractor in Scotland and one of the largest in the UK. We provide a comprehensive range of property preservation and repair services to property owners, building professionals, businesses and local authorities.

Role

Full Time/Permanent – Monday to Thursday 08:00am to 17:00pm & Friday, 08:00am to 16:00pm.

Location:

Glasgow

Salary:

Competitive

The Opportunity

We are looking for an organised, commercially aware and proactive Bid Co-ordinator to support our branches across Scotland with tender opportunities and bid activity.

This is more than a tender administration role. You will help identify suitable opportunities, coordinate professional and accurate submissions, and build a more structured approach to tendering and business development across Richardson & Starling.

Working closely with Branch Managers and commercial colleagues, you will keep opportunities moving, bring together the required information and ensure deadlines are consistently met.

What You Will Be Doing

• Monitor Public Contracts Scotland (PCS), PCS-Tender and other relevant procurement and tender portals.
• Identify suitable opportunities within local authority, housing, commercial and property markets.
• Carry out initial reviews of tender requirements, submission criteria, timescales and key risks.
• Coordinate tender submissions from initial opportunity through to final submission.
• Work with Branch Managers, Surveyors and commercial colleagues to gather pricing, technical and operational information.
• Coordinate quality responses, policies, accreditations, case studies and other supporting documentation.
• Maintain a clear tender calendar, ensuring submission deadlines, clarification dates and internal review points are managed effectively.
• Maintain accurate records of opportunities, submissions, outcomes, feedback and follow-up actions.
• Keep CRM and business development information accurate and up to date.
• Research contractors, framework providers, housing organisations and service providers working on behalf of local authorities.
• Identify relevant frameworks, dynamic purchasing systems, approved supplier lists and registration opportunities.
• Submit bids, track outcomes and coordinate appropriate follow-up activity.
• Review feedback and lessons learned to help improve future submissions.
• Build and maintain a library of standard company information and reusable quality responses.
• Develop a strong understanding of Richardson & Starling services so submissions clearly reflect our capability and experience.

What We Are Looking For

• Experience in PCS-Tender and other relevant procurement and tender portals
• Experience in Tender Administration, Procurement, bid coordination or a similar role.
• Strong administrative and organisational skills, with the ability to manage several priorities and deadlines.
• Clear written communication and excellent attention to detail.
• Confidence in coordinating information and following up with colleagues across different branches.
• Good working knowledge of Microsoft Word, Excel, Outlook and PowerPoint.
• A proactive approach and willingness to take ownership of tasks through to completion.
• Experience in construction, property services, housing or a similar environment would be beneficial.
• Experience using tender portals, CRM systems or bid libraries would be advantageous.

What Matters To Us

We are looking for someone who takes ownership rather than simply processes paperwork. You will be comfortable asking questions, chasing information when necessary and maintaining high standards when deadlines are tight. Curiosity, commercial awareness and a genuine interest in helping the business secure suitable work will be important.