Bid Co-ordinator - Glasgow

Veitchi Group; Glasgow; On-site; GBP 28,000 - 38,000; Full time

Job summary

Richardson & Starling is seeking a proactive Bid Co-ordinator in Glasgow to support branches across Scotland with tender opportunities. You will identify suitable opportunities, coordinate submissions, and drive a structured approach to tendering and business development.

You will work with Branch Managers and commercial colleagues to ensure timely, accurate responses and robust records. You will monitor procurement portals, gather pricing and technical details, and maintain clear tender

Qualifications

• Experience in PCS-Tender and tender portals.
• Experience in Tender Administration, Procurement or bid coordination.
• Strong administrative and organisational skills with multiple priorities.
• Clear written communication and excellent attention to detail.
• Confident in coordinating information with colleagues across branches.
• Proficient with Word, Excel, Outlook and PowerPoint.

Responsibilities

• Monitor PCS, PCS-Tender and other tender portals.
• Identify suitable opportunities in local authority, housing, commercial markets.
• Review tender requirements, timescales and key risks.
• Coordinate tender submissions from opportunity to final submission.
• Gather pricing, technical and operational information from branches.
• Coordinate quality responses, accreditations and case studies.
• Maintain a tender calendar with deadlines and review points.
• Record opportunities, submissions, outcomes and follow-ups.
• Keep CRM and BD information up to date.
• Research contractors, frameworks and housing organisations.
• Submit bids, track outcomes and follow-up actions.
• Review feedback to improve future submissions.
• Build a library of standard company information and reusable responses.
• Develop understanding of Richardson & Starling services for accurate reflect of capability.

Skills

PCS-Tender

Tender portals

Tender administration

Procurement

Bid coordination

Administrative skills

Attention to detail

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Tools

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Job description

Bid Co-ordinator – Glasgow

Richardson & Starling has been in business for 90 years and is the largest building preservation contractor in Scotland and one of the largest in the UK. We provide a comprehensive range of property preservation and repair services to property owners, building professionals, businesses and local authorities.

Role

Full Time/Permanent – Monday to Thursday 08:00am to 17:00pm & Friday, 08:00am to 16:00pm.

Location: Glasgow

Salary: Competitive

The Opportunity

We are looking for an organised, commercially aware and proactive Bid Co-ordinator to support our branches across Scotland with tender opportunities and bid activity.

This is more than a tender administration role. You will help identify suitable opportunities, coordinate professional and accurate submissions, and build a more structured approach to tendering and business development across Richardson & Starling.

Working closely with Branch Managers and commercial colleagues, you will keep opportunities moving, bring together the required information and ensure deadlines are consistently met.

What You Will Be Doing

• Monitor Public Contracts Scotland (PCS), PCS-Tender and other relevant procurement and tender portals.
• Identify suitable opportunities within local authority, housing, commercial and property markets.
• Carry out initial reviews of tender requirements, submission criteria, timescales and key risks.
• Coordinate tender submissions from initial opportunity through to final submission.
• Work with Branch Managers, Surveyors and commercial colleagues to gather pricing, technical and operational information.
• Coordinate quality responses, policies, accreditations, case studies and other supporting documentation.
• Maintain a clear tender calendar, ensuring submission deadlines, clarification dates and internal review points are managed effectively.
• Maintain accurate records of opportunities, submissions, outcomes, feedback and follow-up actions.
• Keep CRM and business development information accurate and up to date.
• Research contractors, framework providers, housing organisations and service providers working on behalf of local authorities.
• Identify relevant frameworks, dynamic purchasing systems, approved supplier lists and registration opportunities.
• Submit bids, track outcomes and coordinate appropriate follow-up activity.
• Review feedback and lessons learned to help improve future submissions.
• Build and maintain a library of standard company information and reusable quality responses.
• Develop a strong understanding of Richardson & Starling services so submissions clearly reflect our capability and experience.

What We Are Looking For

• Experience in PCS-Tender and other relevant procurement and tender portals
• Experience in Tender Administration, Procurement, bid coordination or a similar role.
• Strong administrative and organisational skills, with the ability to manage several priorities and deadlines.
• Clear written communication and excellent attention to detail.
• Confidence in coordinating information and following up with colleagues across different branches.
• Good working knowledge of Microsoft Word, Excel, Outlook and PowerPoint.
• A proactive approach and willingness to take ownership of tasks through to completion.
• Experience in construction, property services, housing or a similar environment would be beneficial.
• Experience using tender portals, CRM systems or bid libraries would be advantageous.

What Matters To Us

We are looking for someone who takes ownership rather than simply processes paperwork. You will be comfortable asking questions, chasing information when necessary and maintaining high standards when deadlines are tight. Curiosity, commercial awareness and a genuine interest in helping the business secure suitable work will be important.