Bid Co-Ordinator

Cooneen Group; Dungannon; On-site; GBP 28,000 - 38,000; Full time

Benefits offered by this job

Equal Opportunities Employer

Job summary

Tailored Image, part of the Cooneen Group, is seeking a Bid Coordinator for our Tendering team in Dungannon. You will manage end-to-end bid processes, coordinate internal stakeholders, and ensure timely, compliant submissions.

Based at our Dungannon site, you will report to the Bids Manager at Head Office in Fivemiletown. You will write, edit and format bid responses, maintain the bid content library, and support preparation of bid presentations while adhering to tender requirements and audit

Qualifications

• Experience in bid writing or tender responses (PQQs/ITTs/RFQs)
• Proven ability to manage multiple deadlines
• Proficiency with Microsoft Office (Word/PowerPoint/Excel) including formulas like VLOOKUP

Responsibilities

• Own end-to-end bid and tender process
• Review tender documents (PQQs, ITTs, RFQs) and frameworks
• Coordinate responses from internal stakeholders
• Draft, edit and format high-quality tender responses
• Maintain bid content library and standard responses
• Ensure submissions comply with criteria and deadlines
• Submit through procurement portals and support bid presentations

Skills

Bid writing

Tender coordination

Project management

Deadline management

MS Word

MS PowerPoint

MS Excel

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Tender portals

Job description

We are seeking a Bid Coordinator to join our Tendering team on a permanent basis. Based at our site in Dungannon and reporting to the Bids Manager at Head Office in Fivemiletown, you will coordinate bid responses and tender activities, ensuring submissions are completed accurately and on time.

Responsibilities

• Full ownership of the management of the end-to-end bid and tender process
• Review and interpret tender documentation including PQQs, ITTs, RFQs, and framework applications
• Coordinate responses and information gathering from internal stakeholders
• Write, edit, proofread, and format high-quality tender responses and supporting documents
• Document creation and editing, assisting in writing, formatting and proofreading bid responses
• Maintain and develop the company’s bid content library, case studies, and standard responses
• Ensure all submissions are compliant with tender criteria, customer requirements and submission deadlines
• Upload and manage submissions through procurement and tender portals
• Support the preparation of bid presentations and organise supporting documentation, maintaining audit trails.
• Monitor tender opportunities across relevant sectors and frameworks
• Assist with post-tender feedback, lessons learned, and continuous improvement activities

This is not an exhaustive list of all responsibilities. The successful job holder will be expected to perform varying tasks as required by their line manager & the overall objectives of the organisation.

Requirements

Essential

• Demonstrates experience in a similar role - for example bid writing, tender response, pre- qualification questionnaires, invitation to tender, or certification
• Demonstrable track record in managing multiple deadlines simultaneously
• Ability to use Microsoft Suite - PowerPoint, Word
• Able to use excel; to include formulas, pivot sheets/ v Look ups.

About Tailored Image

Our name describes us perfectly! We create tailored corporate uniform solutions for our clients that articulate their organisation’s brand image. Tailored Image is a business with over 25 years’ experience designing, manufacturing and supplying corporate uniforms and workwear. We are passionate about customer satisfaction and dedicated to providing both wearer comfort and administrative efficiency for the customer.

Tailored Image is part of the Cooneen Group of companies, one of the largest corporate wear groupings in the UK. With a combined 85 years in industry and capabilities in key products, services and markets, we are able to deliver enhanced value to customers and partners worldwide.

The Cooneen Group is an Equal Opportunities Employer

We reserve the right to enhance criteria on shortlisting.