Bid and Tender Administrator

ASL Technical Ltd; Eastbourne; On-site; GBP 28,000 - 34,000; Full time

Job summary

ASL Technical Ltd is seeking an experienced Tender Writer to manage end-to-end bid processes. You will write persuasive, compliant proposals for commercial, industrial or public sector cleaning contracts, coordinating with the operations team to draft method statements, pricing schedules and quality responses.

The role is office-based in Eastbourne, Monday to Friday, 08:00–16:00 with a 30 minute lunch break. It is a 6-month fixed contract with potential progression to permanent employment.

Qualifications

• 2+ years of bid/tender writing in cleaning/facilities or service sectors.
• Excellent English grammar, editing and storytelling; translate technical specs into engaging text.
• Strong organization and ability to manage multiple deadlines.
• Proficient in MS Office and digital procurement/tender portals.

Responsibilities

• Draft clear, persuasive responses to ITTs and PQQs.
• Create and maintain a content library of standard processes, policies and case studies.
• Interview operations managers to gather site data, staffing models and equipment details.
• Ensure submissions meet deadlines and compliance requirements (ISO, CHAS, word limits).
• Identify client pain points, USPs and winning themes from tender documents.

Skills

Bid writing

English writing

Project management

MS Office

Tender portals

Tools

Microsoft Office

Tender portal

Job description

Our client is looking for an experienced Tender Writer to manage the end-to-end bid process, using your commercial skills to write persuasive and compliant proposals for commercial, industrial, or public sector cleaning contracts. Coordinating with the operations team to draft clear method statements, pricing schedules, and quality responses that secure new business. This is NOT a hybrid role, the successful candidate would need to work from the offices in Eastbourne on a daily basis.

The hours are Monday - Friday 08:00am - 16:00pm with 30 minutes for lunch

This is a 6 month fixed contract with the possibility to move to a permanent role.

Job Overview

• Role: Tender Writer / Bid Writer
• Industry: Commercial Cleaning & Facilities Management
• Location: Office-based
• Reports to: Commercial Director

Key Responsibilities

• Proposal Writing: Draft clear, persuasive, and evaluator-focused responses to Invitations to Tender (ITTs) and Pre-Qualification Questionnaires (PQQs).
• Content Management: Create and maintain a centralized content library of standard cleaning processes, health & safety policies, and case studies.
• Technical Collaboration: Interview cleaning operations managers to gather site‑specific data, staffing models, and equipment details.
• Compliance & Deadlines: Manage submission timelines, ensuring all mandatory attachments, accreditations (e.g., ISO, CHAS), and word limits are strictly met.
• Research: Review tender documents to identify client pain points, unique selling propositions (USPs), and winning themes.

Requirements & Skills

• Experience: 2+ years of proven bid or tender writing experience, ideally within cleaning, facilities management, or service sectors.
• Writing Skills: Exceptional English grammar, editing, and storytelling skills with the ability to turn technical cleaning specs into engaging text.
• Organization: Strong project management skills to handle multiple overlapping deadlines.
• Tech Literacy: Proficient in Microsoft Office and digital procurement/tender portal
• Other - This client would consider someone who has worked within a similar role, not necessarily preparing BIDS /Tenders but involved in the new business sales process, providing technical data and researching competitors to create sales plans.