Bid and Proposal Coordinator

BPA - British Pipeline Agency Limited; Hemel Hempstead; On-site; GBP 25,000 - 42,000; Full time

Benefits offered by this job

Training and development opportunities

Generous pension

Annual bonus scheme

Life insurance

Holiday entitlement

Family friendly policies

Private Medical Insurance

Employee assistance

Job summary

BPA - British Pipeline Agency Limited is looking for a capable recent graduate or early-career professional to join its bids, proposals, commercial support or business development function in Hemel Hempstead. You will gain hands-on experience across the full bid lifecycle, collaborating with technical and commercial teams to shape high-quality client submissions.

You will develop bid writing, project coordination and stakeholder management skills while progressing within a commercial environment

Qualifications

• Degree-qualified or equivalent in business, commercial, marketing or communications.
• Strong written communication and ability to produce clear documents.
• Good organisation, deadline management and attention to detail.

Responsibilities

• Coordinate bid and proposal activities from initial opportunity review through submission.
• Maintain bid plans, action trackers and document registers.
• Coordinate internal reviews and ensure submissions meet BPA procedures.
• Manage document control, version tracking and QA checks.
• Prepare, format and edit tender responses, PQQs and proposals.
• Draft, edit and proofread content for clarity and professional tone.
• Develop content with SMEs and maintain proposal libraries.
• Support BPA's sales pipeline and track bid KPIs.

Skills

Written communication

Organisation

Attention to detail

Proactive learner

Commercial awareness

Bid writing

Stakeholder management

Research

Education

Degree in business/commercial/marketing/communications

Job description

At BPA, we’re proud to be jointly owned by BP and Shell - two of the world’s leading oil majors - which gives us the strength and stability of industry giants. Yet, with a close-knit team of around 180 professionals across the UK, we maintain a genuinely friendly, supportive, and collaborative environment. Our size means every individual is valued, and we work together as one team -sharing knowledge, supporting each other, and celebrating our successes collectively. This whole-team focus allows us to deliver industry-leading hydrocarbon transport and storage solutions, while providing the personal touch that only a united team can offer!

Our People:

What sets BPA apart is our people. We are committed to the development and growth of everyone in our team. Our leadership are invested in ongoing training, professional qualifications, and mentoring to help staff reach their full potential. For example, we offer regular technical training, support for gaining industry-recognised certifications, and opportunities to take on new responsibilities or lead projects. By encouraging continuous learning and providing clear pathways for progression, we ensure that everyone can enjoy a rewarding career and, together, deliver outstanding technical advice and services to our clients.

What's the job about?

This is an excellent opportunity for a recent graduate, early-career professional or someone looking to build a career in bids, proposals, commercial support or business development. You’ll gain hands‑on experience across the full bid lifecycle, working with technical and commercial colleagues to help shape high-quality submissions for client opportunities.

Over time, this role offers the opportunity to develop strong bid writing, project coordination, stakeholder management and commercial awareness skills. It would suit someone who is keen to learn, build confidence and steadily progress within a commercial, proposals or business development environment.

What will you be doing?

Bid & Proposal Coordination

• Coordinate bid and proposal activities from initial opportunity review through to submission, ensuring deadlines, responsibilities and approvals are clearly defined and managed.
• Maintain bid plans, action trackers and document registers to ensure a structured and efficient submission process.
• Coordinate internal reviews, manage contributions and ensure submissions are prepared in accordance with BPA procedures and meet client specifications.
• Manage document control, version tracking and final quality assurance checks to ensure submissions are complete and professionally presented.

Content Development

• Prepare, compile and format tender responses, pre-qualification questionnaires (PQQs), proposals, presentations and supporting documentation.
• Draft, edit and proofread proposal content to ensure clarity, consistency, accuracy and a professional tone.
• Work with subject matter experts to gather technical, operational and commercial input, translating this into clear, client‑focused content.
• Undertake research on clients, markets and competitors to support bid positioning and value proposition development.
• Maintain and develop proposal content libraries, including standard responses, case studies, project profiles, CVs and templates.
• Support the management and reporting of BPA’s sales pipeline, ensuring opportunities and related data are accurate and up to date.
• Assist with the tracking and reporting of bid-related KPIs in line with business objectives.

Stakeholder Engagement

• Build effective working relationships with colleagues across teams to support timely, high‑quality submissions.
• Communicate professionally with internal stakeholders, clients and external contacts, representing BPA appropriately.
• Provide day‑to‑day support to the Proposals, Contracts and Commercial Advisor, with opportunities to take on more responsibility as your knowledge and confidence grow.

What will you need?

• Degree-qualified or equivalent experience in a business, commercial, marketing, communications or related discipline.
• Strong written communication skills and the ability to produce clear, well‑structured documents.
• Good organisation skills, with the ability to coordinate tasks, meet deadlines and follow through on actions.
• High attention to detail and pride in producing accurate, professionally presented work.
• A proactive approach, willingness to learn and curiosity about how BPA wins work.
• An interest in developing commercial awareness, including understanding clients, contracts, value propositions and business opportunities.
• Well organised, with the ability to manage multiple priorities and meet deadlines.
• Curiosity about how organisations develop proposals and win work, including an interest in commercial, contractual and financial considerations, supported by a basic level of commercial awareness.

What's are we offering?

• Ongoing training and development opportunities to support your professional growth
• Generous pension (up to 12% employer contribution, 2% minimum employee)
• Annual bonus scheme (up to 12% of annual salary) with an extra 6% possible for standout performance – that’s 18%!
• Life insurance (4x annual salary)
• 28 days holiday + 8 days bank holidays plus the ability to buy/sell holidays
• Family friendly policies from day 1 of employment
• An award winning Private Medical Insurance scheme with additional perks
• Employee assistance support scheme

Join us and become a vital part of a team, Keeping the UK Moving 24/9/365!

Diversity & Inclusion

We know that diverse teams drive innovation and excellence. Research shows that people from underrepresented groups may hesitate to apply if they don’t meet every