Bid and Marketing Coordinator

Surbana Jurong Group; Greater London; Hybrid; GBP 28,000 - 42,000; Full time

Benefits offered by this job

Competitive salary

Private healthcare benefits

Generous paid time off

Flexible and hybrid work schedule

Matched pension contributions

Job summary

Atelier Ten in London is seeking a proactive Bid & Marketing assistant to support bid creation and maintain marketing collateral. You will work under senior directors and report to the Group Head of Brand, collaborating across projects and teams.

The role values initiative, attention to detail, and strong English communication. The team offers a flexible, hybrid schedule and opportunities to engage with a range of sustainable project work.

Qualifications

• Proficiency in Word and PowerPoint formatting.
• Experience with Adobe InDesign is a plus.
• Experience using CRM systems and strong editing skills.
• Excellent written and spoken English with strong proofreading ability.
• Highly organised, able to manage multiple projects with tight timelines.
• At least one year of experience in bids, marketing, or a similar area.

Responsibilities

• Support the creation of bids under director guidance.
• Layout text and images in designs with the Graphics team.
• Track enquiries from submission to outcome.
• Coordinate bid reviews and communicate evaluation criteria.
• Maintain project profiles and CV library for submissions.
• Assist in award submissions and organise project photography.
• Develop relationships with subconsultants to support submissions.
• Collaborate with London office teammates and beyond.

Skills

Microsoft Word

PowerPoint formatting

Adobe InDesign

CRM systems

Editing and proofreading

Time management

Attention to detail

Team collaboration

English communication

Bids and marketing experience

Tools

Microsoft Office

Adobe InDesign

CRM systems

Job description

Who is Atelier Ten?

Thank you for asking! Kindness and curiosity are some of Atelier Ten's core tenets.

We are a team of building services engineers and environmental designers championing for a healthier planet leveraging our vast, collective knowledge of sustainable spaces. We help bring elegance and efficiency to every building, and we work with architects, engineers, owners, and other stakeholders to accomplish their sustainable vision. We don't just follow the trends of the industry, we trailblaze new paths to create high-performing, sustainable, and award-winning buildings.

What is this role on a high level?

We want you to be the newest member of our Bid and Marketing team. In this role, you will support the creation of bids, under the direction of senior directors in the London office. You will report to Atelier Ten's Group Head of Brand. In addition to creating awesome bids, which will help bring in those super sustainable projects, you'll be responsible for maintaining our marketing collateral. It will be important for you to bring excellent written and team verbal communication, time management skills, and a keen eye for detail.

What your day-to-day looks like

We are asked to tender for a large variety of project types from museums to offices, labs to large masterplans. We promise to keep you challenged and never bored. Here are some regular tasks you may encounter:

• Working with the Bid and Marketing Manager to create high quality proposals of all shapes and sizes
• Collecting answers to pre-qualification questions, providing some light edits to the text
• Laying out text and images in beautiful designs, with the support of Atelier Ten's Graphics team
• Tracking enquiries from the moment they come until the moment we hear the result
• Communicating weighting and evaluation criteria
• Coordinating bid reviews
• Developing relationships with regular subconsultants, in support of our submissions
• Keeping our library of project profiles and CVs up to date
• Assisting in the preparation of award submissions
• Organising project photography
• Most importantly, building relationships with team members throughout the London office and beyond, developing your ability to collaborate with anyone and everyone

What we are looking for

Hopefully you're on board so far and excited about what your days at Atelier Ten will look like. We do have a few items on our wish list for you to become the next great Atelier Tenner. We are looking for someone who is curious, proactive, self-motivated with an appreciation and willingness to learn on multiple projects. And if we're not pushing our luck, you ideally will possess:

• Proficiency in Microsoft Office Suite, with exceptional Word and PowerPoint formatting
• Experience in Adobe InDesign (not essential, if you have an eye for detail and are open to learning!)
• Experience in using CRM systems
• Excellent editing and proof-reading skills, alongside an excellent command of both spoken and written English
• Highly organised, with the ability to work at a quick pace and keep multiple projects on time and on track
• Keen eye for detail
• Effective time management skills
• Experience (or at least a strong interest in!) working in the built environment and a passion for sustainability
• Dealing with multiple stakeholders including clients, procurement bodies and other consultants
• Ability to remain calm under pressure
• A team player
• At least one year of experience in bids, marketing, or a similar area of work

What you can expect from us

• Competitive salary
• Private healthcare benefits
• Generous paid time off from day one, with an additional four weeks of paid time off for long service
• Flexible and hybrid work schedule
• Emphasis on work/home balance
• Matched pension contributions
• Highly engaged co-workers with a shared hunger for knowledge
• Mutual respect and support from colleagues and leadership
• Freedom to contribute ideas and make a personal difference that is not always possible in a large corporate environment