Bid and Marketing Administrator

Hands On Rother Ltd.; United Kingdom; Hybrid; GBP 28,000 - 38,000; Full time

Benefits offered by this job

Salary package

25 days holiday

Pension scheme

GP access

Employee discounts

Recognition schemes

Job summary

Mecsia is seeking a Marketing and Bid Administrator to join our Hybrid UK team. You will oversee central data accuracy, support internal communications, and coordinate bid timelines across the group, ensuring work-winning activities stay on track.

In this fast-paced, varied role, you will liaise with sales, legal, finance and delivery, manage event logistics, and help deliver compliant, professional proposals while growing your skills within a growing national business.

Qualifications

• Minimum two years in a similar role.
• Experience coordinating complex, multi-workstream opportunities.
• Strong organisational and attention to detail.
• Proficient with MS Office & InDesign is desirable.

Responsibilities

• Data & System Administration: manage central marketing and sales data.
• Onboarding & Integration Support: assist integration of acquired businesses.
• Corporate Event Coordination: plan group events and CPD sessions.
• Internal Communications: prepare content for central channels.
• Bid Tracking & Action Management: manage timelines and plans for bids.
• Bid Coordination Support: client interface and meeting coordination.
• Proposal Delivery: ensure compliant, well-presented proposals.
• Cross-Functional Liaison: liaise with sales, legal, finance, delivery.
• Bid Governance: adhere to bid procedures.
• Document Management: maintain master bid documents.
• Group Collaboration: central contact across units.
• Flexible Group Support: ad-hoc duties as priorities evolve.

Skills

Highly organized

Adaptable

System confident

Clear communicator

Growth minded

Proactive

Team player

Solution oriented

Tools

Microsoft Office

Adobe InDesign

Project management software

Job description

Location - Flexible / Hybrid (UK) with occasional travel to London

Mecsia is a leading UK provider of technical inspection, maintenance, and engineering services, aiming to transform the industry with a 'Local Service, National Reach' approach. The company has grown significantly through organic expansion and strategic acquisitions, including seven business units serving large clients in different sectors including Commercial offices, healthcare and educational facilities. Under private equity ownership since 2020, Mecsia has expanded to approximately 1,600 employees. In 2024, Mecsia was acquired by Synova, recognised as PE house of the year for four of the last seven years, who supports an ambitious growth strategy through service excellence and further acquisitions.

About the Role

Job Title

Marketing and Bid Administrator

Location

Flexible / Hybrid (UK) with occasional travel to London

Role Type: Full-time

Travel: Regular travel to Group companies

As our Marketing and Bid Administrator, you will play a vital role inMecsia'scentral operations. This position is about keeping our expanding group organised, connected, and moving forward efficiently.

Operating across both our sales and marketing functions, you will look after central data accuracy, support internal communications that bring our teams together, and coordinate the timelines that keep our work-winning activities on track.

Because we are a fast-growing, dynamic group, this is a highly varied role where no two days are the same. It is a fantastic opportunity for an organised, proactive administrator who thrives on variety, enjoys shifting gears when priorities change, and has a genuine appetite to learn, expand their responsibilities, and progress their career as our national business continues to grow.

Key Responsibilities

• Data & System Administration:Take ownership of central marketing and sales data sets, ensuring our group records, databases, and tracking systemsremainaccurateand up to date.
• Onboarding & Integration Support:Support the smooth operational integration of newlyacquiredbusinesses into theMecsiagroup.
• Corporate Event Coordination:Assistwith the planning,logistics, and delivery of group events, including CPD sessions, industry conferences, and internal events.
• Internal Communications:Coordinate and compile regular content for our central internal communication channels.
• Bid Tracking & Action Management:Manage timelines, action lists, project plans, and deadlines for live bids and tenders using Monday.com , supporting the Group Head of Bids and bid teams to keep work-winning activity on track.
• Bid Coordination Support:Provide practical support across the bid process, including client interface, e-portal communication, meeting coordination, minute-taking, and follow-up on agreed actions.
• Proposal Delivery:Help ensure proposals are compliant, professionally presented, commercially sound, and delivered within customer-definedtimeframes.
• Cross-Functional Liaison:Liaise with internal teams, including sales, legal, finance, and delivery, to gather relevant bid content and keep information moving smoothly.
• Bid Governance & Best Practice:Support adherence to existing bid procedures, governance, and processes, helping tomaintaina consistent and professional approach across the group.
• Document Management:Maintain, organise, make available, and back up master document sets so teams can accessaccurateand up-to-date bid materials when needed.
• Group Collaboration:Act as a central, trusted point of contact, ensuring efficient communication and smooth workflows between individual business units, central bid teams, and the group marketing function.
• Flexible Group Support:Undertake ad-hoc duties asrequiredto support central work-winning initiatives, adapting smoothly as group priorities evolve.

Key Skills & Experience

• Relevant Experience:At least two years’ experience in a similar role, withexperiencecoordinating complex, multi-workstream opportunities.
• Highly Organised Administrator:Proven experience in an administration, project support, or coordination role, backed by exceptional organisational skills and attention to detail.
• Adaptable & Fast-Paced:Someone who genuinely enjoys flexibility, embraces changing direction when needed, and is comfortable working within a high-energy, evolving business.
• System Confident:Comfortable working with andmaintainingproject management software, tracking tools, or database systems.
• Clear, Professional Communicator:Strong written and verbal communication skills, with the confidence and collaborative approach needed to liaise with managers and bid teams across different business units.
• Ambitious & Growth-Oriented:A proactive attitude and a strong appetite to expand your skill set and progress within the business as theMecsiagroup expands.
• Self-Motivated Team Player:A confident self-starter who is ambitious, takes initiative, and works equally well independently and as part of a collaborative team.
• Solution-Focused:A self-starter who naturally enjoys taking ownership of timelines, schedules, and workflows to keep central bid and marketing operations running smoothly.
• Software Proficient:Confident using Microsoft Office, particularly Word, Excel, and PowerPoint, with experience in Adobe InDesign also highly desirable.

What we offer

• Competitive salary and benefits package
• Enjoy 25 days of holiday, plus bank holidays
• Contribute to the Company Pension Scheme
• Wellbeing benefits include 24/7 access to a GP
• Employee discounts i.e. gym memberships, high street shops
• Individual recognition schemes with rewards

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, colour, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability.

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