Band 4 Team administrator

Central and North West London NHS Foundation Trust; Greater London; On-site; GBP 24,000 - 29,000; Full time

Job summary

Central and North West London NHS Foundation Trust (CNWL) is recruiting a Band 4 Team Administrator to join the QPP Westminster Mental Health Hub in central London. You will provide comprehensive administrative support to a multi-disciplinary team, enabling timely assessment, treatment and care planning for mental health service users.

Based in Westminster, you will manage correspondence, input clinical activity on the Trust's systems, arrange meetings, take minutes and support data quality

Qualifications

• Prepare and distribute documents by typing and correspondence.
• Deal with incoming and outgoing correspondence promptly.
• Arrange meetings and take minutes when required.
• Ensure data quality in System One and other databases.
• Provide data/IT support to clinicians.
• Assist with audits and general office tasks.

Responsibilities

• Provide full administrative support to the Band 4 team.
• Input clinical activity data onto Trust databases and maintain records.
• Coordinate meetings, take minutes and manage correspondence.
• Support team with data-related tasks and IT assistance as needed.
• Cover for colleagues during leave and break periods.

Skills

Typing

Data entry

Minute taking

Communication

Team support

Tools

System One

Job description

CNWL is looking to recruit a Band 4 Team administrator to join the QPP Westminster Mental Health Hub. This is a dynamic and innovative Community service offering assessment, treatment, and care planning for individuals with mental health problems. It is a multi-disciplinary team. The post holder will be responsible for providing a full range of administrative support to the team. This will range from managing general correspondence to data inputting of clinical activity on Trust database. The post-holder will be expected to work without immediate supervision to enable the team to carry out a range of clinical activity as quickly and effectively as is required. The post holder will work closely with other administrative staff, sharing work where necessary and providing cover for break and leave purposes. The North Westminster Mental Health Hub, is a busy and essential service working with a diverse population in central London and we are looking for someone who is enthusiastic and skilled to join us. The post holder will be responsible for providing a full range of secretarial and administrative support to the team. This will range from typing of medical and general correspondence, to data inputting of clinical activity on Trust databases.

• Prepare and distribute documents by copy and audio typing correspondence. Direct contacts with patients and other internal or external agencies in an appropriate and professional manner, using judgement and discretion where necessary and to refer complex matters to relevant members of the medical team.
• To deal with outgoing and incoming correspondence, ensuring that incoming mail is distributed as quickly as possible.
• To arrange and service meetings, taking minutes as and when required.
• To ensure that the quality of data entered onto System One is in line with procedures.
• To provide data and IT support to clinicians.
• To undertake data-related pieces of work for the Directorate, as requested by senior members of staff or the Directorate's Business & Service Improvement Manager/Business Support Officer
• Participate in local induction of new employees to the team.
• Report all request for repairs through the Office Manager.
• Central and North West London (CNWL) NHS Foundation Trust is one of England's largest NHS Trusts. With great size, comes fantastic opportunities, to develop, innovate and progress. Along with the fully established benefits such as Monthly supervision; Annual personal development plans/appraisals; Support and guidance with Revalidation. We are also able to offer access to a full range of internal and external training opportunities across our services. Please note:This vacancy doesnotmeet the criteria for Skilled Worker sponsorship, unless you meet the criteria by temporary exemption from current changes to immigration rules put in force on 22/07/2025. "Separate provisions are applied to workers who have been sponsored and held continuously Skilled Worker visa since prior to 04/04/2024." As such, if you don't meet the Transitional Provision (above) we are unable to consider your application unless you can provide documentary evidence of your right to work in the United Kingdom. If you believe you are eligible for sponsorship or already hold a valid right to work in the UK, please ensure you provide full details of your immigration status in thePre-Screening Immigrationsection of your application form. Please noterole eligibility also depends on whether the role meets the salary threshold for the relevant occupational code (SOC CODE)., To be responsible for the day-to-day support of the office and, in conjunction with the Office Manager. participate in the development, implementation and maintenance of office practices and procedures.
• To arrange transport and book outpatient appointments as necessary.
• To understand health and safety regulation and assist in maintaining a safe environment for patients and visitors to the department in accordance with Fire and Health and Safety procedures.
• To take responsibility for ensuring that adequate stock levels of stationery and other clinical equipment are always maintained.
• To carry out a range of administrative tasks and to be able to provide cover for other administrative/secretarial staff as and when required.
• Assist the team to carry out audits.
• Provide non-clinical advice and information, acting as patient advice and liaison officer