Band 4 - Senior Training Grade Co-ordinator, Medical Education

West Hertfordshire Teaching Hospitals NHS Trust; Watford; On-site; GBP 30,000 - 33,000; Part time

Job summary

West Hertfordshire Teaching Hospitals NHS Trust is seeking a part-time Senior Training Grade Co-ordinator in Medical Education at Watford General Hospital. The role focuses on delivering the IMT training programme and supporting the RCP Tutor and Educational Supervisors.

You will coordinate administrative processes, set up e-portfolio accounts for incoming doctors, take minutes at the Resident Doctor Forum, and communicate with a range of clinicians while maintaining confidentiality and high

Qualifications

• Educated to A Level or NVQ Level 3 Admin/Customer Service or equivalent.
• Educated to degree level.

Responsibilities

• Coordinate, organise and administer the IMT programme across professionals.
• Set up e-portfolio accounts for doctors joining the programme; plan and allocate Educational Supervisors and support ARCP.
• Communicate with doctors on training issues, maintaining tact, diplomacy and confidentiality.
• Arrange and take minutes at the Resident Doctor Forum monthly.

Skills

Administrative experience

Microsoft Office

Customer service

Education

A Level / NVQ Level 3 Admin or Customer Service

Degree level

Tools

Microsoft Office

Job description

West Hertfordshire Teaching Hospitals NHS Trust

Band 4 - Senior Training Grade Co-ordinator, Medical Education

The closing date is 22 October 2026

The Medical Education Department at Watford General Hospital is looking for a Senior Training Grade Coordinator.

The main aim of the Medical Education team is to support the training, development and wellbeing of medical students and doctors at the trust. We provide a wide range of placements for Undergraduates from UCL, St Georges University and Brunel University in addition to Postgraduate training schemes for resident doctors from the East of England deanery, across a variety of specialties.

We are extremely committed to delivering a high-quality service to all who use our services and with our developing programmes and partnerships, this is an exciting opportunity to become a part of the Medical Education team.

We are looking to recruit an enthusiastic and dynamic individual to provide a full range of administrative support to the Senior Training Grade doctors through the delivery of the IMT Training programme, and to provide general administrative support for the RCP Tutor.

The post-holder will be an integral part of the team and will play a key role in identifying and delivering ever-evolving curriculum requirements. We are looking for someone with strong interpersonal skills, who is organised and has a high attention to detail.

This role is part-time hours (22.5 hours per week over 3 days).

****** IMPORTANT INFORMATION - PLEASE READ ******

Please note - we are unable to obtain a Certificate of Sponsorship (Work Permit) for this role.

Main duties of the job

The post-holder will co-ordinate, organise and administer the IMT programme, including detailed planning and co-ordination across a wide range of professionals to deliver the educational contract.

The post-holder will ensure that e-portfolio accounts are appropriately set up for doctors joining the programme, plan and allocate the role of Educational Supervisors and support the Annual Review of Competence Progression (ARCP) process.

The post-holder will be required to communicate with a wide range of doctors with varying complex training issues, maintaining tact, diplomacy and confidentiality at all times.

The post-holder will arrange and take minutes at the Resident Doctor Forum meeting on a monthly basis.

About us

With a new hospital planned for Watford, work underway to update theatres at St Albans City Hospital and plans for a neighbourhood healthcare centre in Hemel Hempstead, this is an exciting time to join us. We are building on the success of our award-winning virtual hospital and re-imagining models of care, working closely with partners and making the most of advances in digital healthcare. Staff wellbeing and development are a priority, as is the role of innovation in improving clinical care, outcomes and patient experience. Our vision is Excellent patient care, together and our values are to be empowered, compassionate, professional and inclusive. They capture an important balance across what we must all do as individuals and to support others. We offer a variety of flexible working options as we recognise the importance of a good work life balance.www.westhertshospitals.nhs.uk/flexibleworking If you have a disability or long-term health condition and require support or guidance please [e-mail] If you are a Service Leaver, Veteran, Military Reserve, Cadet Force Adult Volunteer, or partner/spouse of those serving please tick "Member of the Armed Forces Community" on the application form.

We reserve the right to close this advert early due to the volume of applicants.

Job responsibilities

The post-holder will be part of the Medical Education team, providing general support and guidance as the first point of contact for current and prospective senior training grade doctors, the RCP Tutor, Educational and Clinical Supervisors and NHSE East of England (EoE).

The post-holder will organise the weekly IMT teaching programme and coordinate the annual GIM regional training day under the directive of the RCP Tutor.

The post-holder will be responsible for educational feedback requests in accordance with the various local mechanisms and subsequently chasing responses and collating final reports in liaison with the RCP Tutor.

The post-holder will assist the RCP Tutor with the management of sensitive issues, such as supporting resident doctors in difficulty, in line with NHSE EoE policies and referring issues to the Head of School where appropriate.

Person Specification

Education and qualifications

• Educated to A Level standard or NVQ Level 3 Administration/ Customer Service or equivalent.
• Educated to degree level.

Knowledge

• Competent in all of the Microsoft Office Packages.
• Knowledge and experience of using databases to maintain records.
• Knowledge of NHS Structures and how medical education works within the NHS and training requirements of junior doctors.

Experience

• Experience of working in an administrative position.
• Experience of co-ordinating monitoring / inspection visits or conferences (large meetings) etc.
• Previous experience of a role involving high levels of accuracy and attention to detail.
• Previous experience and knowledge of working in the NHS or the Public Sector.
• Experience of team working.
• Experience of working in Medical Education.
• Experience of working in a customer service environment.
• Experience of working with assessors and trainers.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

West Hertfordshire Teaching Hospitals NHS Trust

£29,812 to £32,715 a yearpro rata inc. HCA