Band 4 Operational Team Lead - SOAR

Birmingham Community Healthcare NHS Foundation Trust; Birmingham; On-site; GBP 32,000 - 46,000; Full time

Job summary

Birmingham Community Healthcare NHS Foundation Trust is seeking an Operational Team Lead for the Posture and Mobility Service at the West Midlands Rehabilitation Centre. The role involves coordinating administrative staff, overseeing inventory, and supporting efficient patient pathways within the Adult & Specialist Rehabilitation Division.

The post holder will supervise performance, monitor waiting lists, ensure data quality, and prepare reports for audits and reviews to support high-quality

Qualifications

• Leadership and line management of administrative staff
• Analytical mindset for interpreting service data
• Strong organisational and coordinating abilities

Responsibilities

• Coordinate, deploy and supervise administrative staff across the service
• Monitor waiting lists and patient pathways to ensure targets are met
• Ensure robust data quality systems are maintained and reports prepared for reviews

Job description

The Operational Team Lead will provide day-to-day administrative leadership and support to the Posture and Mobility Service, part of the Adult & Specialist Rehabilitation Division at the West Midlands Rehabilitation Centre.

The post holder will be responsible for the coordination, deployment, and supervision of administrative staff delivering inventory, materials management, and operational purchasing services across defined areas of the Trust. They will work collaboratively with internal stakeholders, team colleagues, and external suppliers to ensure a responsive and professional service that supports high-quality patient care.

The post holder is also responsible for the overall day-to-day supervision, performance monitoring, and supporting the development of administrative staff within the team.

Responsible for ensuring administration staff within the team provide relevant, effective and timely administration support to the service ensuring the patient pathway runs smoothly

To support compliance with national, commissioning and local waiting list targets, monitor on a daily/weekly/monthly basis the service Waiting lists and patient pathways to ensure accurate effective waiting lists and timely escalation processes are in place across the service to reduce/avoid breaches in targets

Ensure robust data quality systems and are in place and regularly monitored to ensure data is accurately recorded, maintained and updated in a timely way to support any KPIs or local requirements

Ensure sickness and absence within the administration team is actively managed in a timely way, including return to work meetings in line with Trust Policy and local guidelines

Utilise analytical skills to interpret and evaluate complex data sets from a variety of sources, including service performance reports, patient feedback, and operational metrics. Using the Trust activity dashboard, local databases or spreadsheets. Liaising with Trust informatics teams when required. Prepare clear, concise, and accurate reports to support service reviews, audits, and performance monitoring. Identify trends, variances, and areas for improvement, presenting findings in a format suitable for both clinical and non-clinical audiences

BCHC has more than 5000 staff working across Birmingham and the West Midlands in a wide range of community nursing and specialist healthcare roles. BCHC delivers over 100 clinical services, in people's homes, health centres, clinics and inpatient facilities. We deliver a wide range of services for children, young people and families as well as adults and community services, two community hospitals, services for people with learning disabilities, the internationally recognised West Midlands Rehab Centre and one of Europe's leading Dental Hospitals and School of Dentistry. We deliver all of this with a commitment to integrated, personalised care that is rooted in local communities. We have an ambition to deliver outstanding, integrated care as one of the key NHS providers in the West Midlands.

For further details / informal visits contact: Name: Gemma Penzer Job title: Operation Support Manager Email address: [e-mail] Telephone number: 0121 466 3202