Band 4 - Facilities Administrator, Facilities | West Hertfordshire Teaching Hospitals NHS Trust

West Hertfordshire Hospitals NHS Trust; Watford; On-site; GBP 25,000 - 30,000; Full time

Job summary

West Hertfordshire Teaching Hospitals NHS Trust is recruiting a Band 4 Facilities Administrator based at Watford Hospital. You will provide admin support to the facilities management team, compile monthly audit reports, manage the inbox, and help deliver a safe, clean environment to clinical services.

The role involves Datix data extraction, using Micad to manage pest control, organising meetings and taking minutes, with occasional travel to Hemel Hempstead and St Albans.

Qualifications

• Experience providing admin support to management and auditing teams.
• Ability to compile monthly audit reports.
• Familiar with facilities-management admin tasks.

Responsibilities

• Provide admin support to the management and auditing team including typing and sending audit reports.
• Manage the inbox for facilities queries and route to the correct person.
• Extract Datix data, review Datix reports and chase information.
• Organise meetings and take minutes where applicable.
• Use Micad to manage pest control and related tasks.
• Ensure catering reports are saved on the shared drive.
• Assist with updates for new hospital plans and theatres redevelopment.

Skills

Admin support

Datix data extraction

Micad system usage

Minute taking

Tools

Datix

Micad

Job description

Band 4 - Facilities Administrator, Facilities | West Hertfordshire Teaching Hospitals NHS Trust

To support on the delivery of a comprehensive, professional, and confidential support function in the provision of Facilities management services.

Facilities teams are responsible for providing safe, clean and supporting environment in which clinical services can operate effectively and covers services such as cleaning, catering, waste management, portering, linen and pest control.

The post holder will work alongside Facilities Managers and their team in delivering effective facilities management services. The job is 37.5 hours per week.

The post is based at Watford Hospital but there may occasionally be a requirement to travel to other sites at Hemel Hempstead and St Albans. Driving license is required.

Previous applicants need not apply****** IMPORTANT INFORMATION - PLEASE READ ******

Please note - we are unable to obtain a Certificate of Sponsorship (Work Permit) for this role.

To provide admin support to the management and auditing team, typing up and sending out audit reports and compiling monthly reports.

Manage the inbox for all facilities related queries responding where possible or allocating to the appropriate person.

Completing, extracting relevant datix data, ensuring the Datix’s are reviewed and compiling relevant reports, and chasing up information.

Organising meetings and taking minutes where applicable.

Using the Micad system to manage pest control and other relevant jobs

Ensuring that all catering reports are saved onto the shared.

With a new hospital planned for Watford, work underway to update theatres at St Albans City Hospital and plans for a neighbourhood healthcare centre in Hemel Hempstead, this is an exciting time to join us.

We are building on the success of our award-winning virtual hospital and re-imagining models of care, working closely with partners and making the most of advances in digital healthcare.

Staff wellbeing and development are a priority, as is the role of innovation in improving clinical care, outcomes and patient experience.

Our vision is Excellent patient care, together and our values are to be empowered, compassionate, professional and inclusive. They capture an important balance across what we must all do as individuals and to support others.

We offer a variety of flexible working options as we recognise the importance of a good work life balance.www.westhertshospitals.nhs.uk/flexibleworking

If you have a disability or long-term health condition and require support or guidance please [e-mail]

If you are a Service Leaver, Veteran, Military Reserve, Cadet Force Adult Volunteer, or partner/spouse of those serving please tick "Member of the Armed Forces Community" on the application form.

We reserve the right to close this advert early due to the volume of applicants. Please apply as soon as possible to avoid disappointment.

If you do not hear back within 3 weeks of your application, please assume you have been unsuccessful on this occasion.

Key relationships for this role include Head of Facilities, Facilities Managers (all sites), Waste Manager, Catering and Retail Specialist, Facilities Assurance Officer, All Trust personnel linked with facilities related matters.

Contracted Service Providers linked with facilities and facilities management contracts and other external parties relating to facilities management.

This advert closes on Sunday 18 Oct 2026