Band 4 Administration Co-ordinator

Birmingham and Solihull Mental Health NHS Foundation Trust; Birmingham; On-site; GBP 21,000 - 24,000; Full time

Job summary

Birmingham and Solihull Mental Health NHS Foundation Trust is seeking a supervisor to lead administration and secretarial support within the Yewcroft CMHT. The role focuses on supervising Band 3 staff, coordinating recruitment, appraisal and training, and ensuring effective office systems are in place.

You will manage day-to-day admin processes, coordinate information systems (RIO and Digital Dictation), and support Health and Safety and Data Quality initiatives with the Administration Lead and

Qualifications

• Experience supervising Band 3 admin staff.
• Experience with recruitment, appraisal and training of admin staff.
• Knowledge of information governance and data quality principles.

Responsibilities

• Supervise administration & secretarial support for Yewcroft CMHT; ensure effective office operations.
• Coordinate information systems and admin processes with Administration Lead and Team Managers.
• Support Health & Safety and Data Quality initiatives and participate in division-wide projects.

Skills

Supervisory experience

Administration systems

Data quality

Information governance

Tools

RIO

Digital Dictation

Job description

To provide a supervisor role in the implementation and development of systems and undertake the supervision of administration processes for the Band 3s Yewcroft CMHT.

With local responsibility for monitoring outpatient areas and data, day to day administration processes in conjunction with the Administration Lead and the Team Managers. To be responsible for ensuring there is an effective and structured provision of administration services within your team. To be responsible for the co-ordination of information systems in the CMHTs and supporting the Administration Lead on delegated Trust and Division-wide initiatives such as; Health and Safety, Data Quality, Information Governance, Rio and Digital Dictation systems. To operate within the Division's/Trust's systems and act as part of a wider administration/secretarial team for the Division., Local responsibility is held for the supervision of the Band 3s administrative & secretarial support services within Yewcroft CMHT, including the management and effective operation of recruitment, appraisal, supervision and training of all admin staff in conjunction with Team Manager and Administration Lead.

The post holder will take responsibility for setting up and maintaining office systems & procedures within the CMHT, in consultation with the Administration Lead and Team Manager. To ensure that the clinical activity and information/data requirements of the teams are fully supported.

When necessary to be included in the admin numbers and provide additional support, in times of absence, to ensure continuity of service and timely management of workload.

Welcome to Birmingham and Solihull Mental Health NHS Foundation Trust. Our 4000 clinical and support staff help us to improve mental health wellbeing and meet the needs of the 70,000 people we serve each year. We provide a range of mental healthcare services across Birmingham and Solihull, as well as specialised services nationally. We also offer medical, nursing and psychology training and are proud of our international reputation for both research and innovation.

Our population is culturally diverse, characterised in places by high levels of deprivation which create an increasing demand for our services and a necessity for us to make sure everyone can access the help they need. We are a team of compassionate, inclusive and committed people working together to provide excellent care to support our community. If you are looking for a place to belong, where you can make a real difference to people's lives, join our team where our warm welcome is waiting for you.