Band 3 Research Administrator-Research and Development

University Hospitals Birmingham NHS Foundation Trust; Birmingham; On-site; GBP 21,000 - 25,000; Full time

Job summary

University Hospitals Birmingham NHS Foundation Trust is recruiting a Band 3 Research Administrator for the Research & Development portfolio. Based at Heartlands Hospital, you will oversee trial invoicing and financial administration within the MIDRU cancer research team, ensuring timely income recovery and robust financial records.

You will work with sponsors, clinicians, and finance staff to align with budgets and milestones, supporting wider administrative tasks and contributing to efficient

Qualifications

• GCSE English and Maths (A-C) or equivalent
• Business Administration NVQ level 3 or equivalent experience in an administrative environment
• Evidence of working with the general public/patients
• Evidence of using finance systems
• Experience with Microsoft Office (Word, Excel, Outlook)
• Experience of IT systems
• Ability to understand equality and diversity

Responsibilities

• Oversee clinical trial invoicing and financial administration.
• Coordinate invoicing with study budgets and milestones.
• Liaise with sponsors, research teams and finance to resolve queries.
• Maintain accurate financial records for income tracking and reporting.

Skills

Microsoft Office (Word, Excel, Outlook

Finance systems

Computerised systems

Equality & diversity understanding

Healthcare experience

Public/patient interaction

Education

Business Administration NVQ level 3 or equivalent

Job description

University Hospitals Birmingham NHS Foundation Trust

Band 3 Research Administrator-Research and Development

The closing date is 09 November 2026

We are seeking a highly organised, proactive and detail-oriented Research Administrator to join our cancer research team based in MIDRU at Heartlands hospital, with primary responsibility for overseeing clinical trial invoicing and financial administration. The postholder will play a key role in ensuring that trial-related income is accurately invoiced, monitored and reconciled in a timely manner, supporting the effective financial management of the team's research portfolio.

The role will involve coordinating invoicing processes in line with study budgets, contractual agreements and agreed payment milestones, liaising with sponsors, research teams and finance departments to resolve queries, and maintaining accurate financial records to support income tracking and reporting. The postholder will also support the team with wider administrative tasks.

Main duties of the job

To work as part of the Cancer research team providing comprehensive administration / co-ordination support as part of the portfolio to corporate services, the Senior/Trials Coordinator and the Senior Research Sister/Senior Charge Nurse in a number of activities related to the administration of clinical research studies. This will include liaising with the nursing teams and data management teams to develop a robust invoicing record for clinical trials to ensure study income is recovered in a timely manner.

Working in conjunction with colleagues, service users and internal and external stakeholders, the post holder will work under indirect supervision and will directly contribute to and coordinate the efficient running of the service.

About us

University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.

Job responsibilities

Please note for a specific detailed job description for this vacancy please see attached job description.

Qualifications

• Good General Education (e.g. GCSE English and Maths A-C) GCSE Level 9-4
• Business Administration NVQ level 3 or equivalent experience in an administrative environment

Experience

• Evidence of working with the general public/patients
• Evidence of using finance systems
• Working knowledge of computerised systems & ability to learn quickly.
• Experience of working with a range of Microsoft Office packages (e.g.Word, Excel and Outlook)
• Experience of using IT systems
• Must be able to demonstrate an understanding of equality and diversity
• Recent experience of working in a busy environmentRecent experience of working in healthcare

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

University Hospitals Birmingham NHS Foundation Trust