Attendance Welfare and Administration Office Manager - Woodfield Primary School

Woodfield Primary School; Wolverhampton; On-site; GBP 31,000 - 35,000; Full time

Benefits offered by this job

Professional development

Supportive community

Wellbeing support

Job summary

St Bartholomew’s CE Multi Academy Trust are seeking an Attendance, Welfare and Administration Officer Manager to lead the busy school office at Woodfield Primary School, Penn, Wolverhampton. You will drive efficient day-to-day operations with a strong focus on pupil attendance, safeguarding and effective communication with families and external agencies.

The role requires highly organised, proactive leadership and discretion with confidential information, plus collaboration with Trust colleagues

Qualifications

• Highly organised, professional and proactive Office Manager.
• Excellent communication and interpersonal skills with pupils, families, staff and external agencies.
• Commitment to safeguarding and promoting welfare of children.

Responsibilities

• Lead and support the effective running of the school office, ensuring high-quality administrative and customer service provision.
• Manage and monitor pupil attendance and punctuality, working with families and external agencies to improve outcomes.
• Coordinate pupil welfare, medical records, healthcare plans and first aid provision across the school.
• Oversee parent payment systems, monitor outstanding balances and provide financial administration support.
• Manage key communication systems, including the school email account, correspondence and general enquiries.
• Support recruitment, personnel administration and staff record management in line with Trust procedures.
• Produce reports and maintain accurate records to support school leadership, safeguarding and operational decision-making.
• Promote safeguarding, confidentiality, inclusion and the values of the school and Trust.

Skills

Organised

Communication

Customer service

Safeguarding

Discretion

Attendance management

Staff recruitment support

Tools

Office software

Job description

St Bartholomew’s CE Multi Academy Trust

Attendance, Welfare and Administration Officer Manager

Ref: SBMAT454

Permanent/ 37 hours per week

Grade 5 / Spine Point 12 - 16

Salary £31,015 - £34,811 (FTE)

Actual Salary £26, 677 - £29,942

REQUIRED TO START: January 2027

Location: Woodfield Primary School

The Trustees are seeking to appoint an office manager who is:

• A highly organised, professional and proactive Office Manager who can lead the efficient day-to-day operation of our busy school office.
• A successful candidate who has excellent communication and interpersonal skills, a commitment to providing outstanding customer service, and the ability to work effectively with pupils, families, staff and external agencies.
• Able to demonstrate strong organisational and administrative skills, attention to detail, discretion when handling confidential information, and a commitment to safeguarding and promoting the welfare of children.

Key Responsibilities:

• Lead and support the effective running of the school office, ensuring high-quality administrative and customer service provision.
• Manage and monitor pupil attendance and punctuality, working closely with families and external agencies to improve outcomes for children.
• Coordinate pupil welfare, medical records, healthcare plans and first aid provision across the school.
• Oversee parent payment systems, monitor outstanding balances and provide financial administration support.
• Manage key communication systems, including the school email account, correspondence and general enquiries.
• Support recruitment, personnel administration and staff record management in line with Trust procedures.
• Produce reports and maintain accurate records to support school leadership, safeguarding and operational decision-making.
• Promote safeguarding, confidentiality, inclusion and the values of the school and Trust at all times.

We can offer you:

• The opportunity to play a key role within a welcoming and supportive school community.
• A varied and rewarding role at the heart of school life, making a positive difference to children and families every day.
• The chance to work alongside dedicated colleagues who are committed to achieving the very best outcomes for pupils.
• A culture that values teamwork, professional respect and staff wellbeing.
• Access to professional development and training opportunities to support your career progression.
• Opportunities to develop and broaden your leadership, administrative and operational management skills.
• A forward-thinking school and Trust committed to continuous improvement and excellence.
• A supportive leadership team who value initiative, innovation and professional contribution.
• The opportunity to work collaboratively with a range of external agencies, professionals and Trust colleagues.
• Access to employee wellbeing support and employee assistance programmes.
• A commitment to safeguarding, inclusion and ensuring that every child is known, valued and supported.
• The chance to contribute to a school environment where children are encouraged to thrive academically, socially and emotionally.

Schools in the Trust:

• St Bartholomew’s CE Primary School, Penn, Wolverhampton
• St Benedict Biscop CE Primary School, Wombourne, South Staffordshire
• Woodfield Primary School, Penn, Wolverhampton
• All Saints’ CE Primary School, Trysull, South Staffordshire
• Oak Meadow Primary School, Wolverhampton
• Fairhaven Primary School, Wordsley, Dudley
• Christ Church CE Primary School, Bloxwich, Walsall
• Gnosall CE Primary Academy, Stafford
• Haughton CE Primary Academy, Stafford
• Woodseaves CE Primary Academy, Stafford
• St Paul’s CE Primary School, Stafford
• Old Church CE Primary School, Walsall
• Abbey Primary School, Walsall
• Tibberton CE Primary School, Newport
• St Lawrence CE Primary School, Telford
• Little Bloxwich Primary School, Walsall

For further information, to discuss the role, or to arrange a visit, please contact: Mrs S Fellows ([e-mail])

Closing date for applications: Wednesday 11th November 2026 12.00p.m.

St Bartholomew’s CE Multi Academy Trust are committed to safeguarding and promoting the welfare of children and young people/vulnerable adults and expect all staff and volunteers to share this commitment. The successful candidate will be subject to necessary pre-employment checks, including: an enhanced DBS, Prohibition List, Barred List, Childcare Disqualification (where applicable); qualifications (where applicable); medical fitness; identity and right to work. All applicants will be required to provide two suitable professional references.

It is an offence to apply if you are barred from engaging in regulated activity relevant to children. For further information, please refer to the Trust's policy on ex-offenders.

Safeguarding and Child Protection Policies for all schools within St Bartholomew's CE Multi Academy Trust are available on the respective schools' websites. Links to all of our schools are available from the homepage.

With effect from September 2022 and in line with Keeping Children Safe in Education, shortlisted candidates may have their publicly available social media profiles (where applicable) checked by the Trust for posts going back up to 5 years and those candidates will therefore be expected to provide their social media “handles/platforms” if shortlisted.