Attendance Officer

MyNewTerm; Gloucester; On-site; GBP 21,000 - 27,000; Full time

Job summary

Greenshaw Learning Trust is seeking an Attendance Officer to lead attendance support plans, coordinate interventions with students and families, and act as the first point of contact for absent students and their carers. The role involves updating registers, managing line-up data, and ensuring compliance with attendance policies.

The post requires strong communication with parents, ability to monitor and analyse attendance data, and a commitment to safeguarding.

Responsibilities

• Lead attendance support plans and pastoral interventions working with students and families.
• Support the Lead Attendance Officer in implementing attendance interventions to improve students' attendance.
• Be the first contact for parents/carers when students are absent.
• Record messages from parents/carers regarding attendance.
• Cover the Student Reception window as required and update registers.
• Update registers from daily Line Up when required.
• Record any Preps set from Line Up or late arrivals.
• Inform Lead Attendance Officer and Heads of Year of attendance issues.
• Contact parents/carers if students are absent and no contact has been made.
• Check registers completed by teachers daily and chase missing ones.
• Produce Fire Registers daily after attendance is recorded.
• Report part-time timetables to the LEA when required.
• Track attendance data and use it to inform interventions.
• Contact targeted students using absence data.
• Conduct attendance-focused home visits.
• Meet with parents and implement attendance action plans.
• Record requests for holidays during term time and monitor unauthorised absences.
• Advise and implement the school’s Attendance Policy.
• Maintain up-to-date knowledge of local and national attendance guidance.
• During fire drills ensure all students are accounted for.
• Any other reasonable instruction from the Lead Attendance Officer or SLT.

Job description

MAIN DUTIES AND RESPONSIBILITIES

• Lead attendance support plans and pastoral interventions working with students and families.

• To support the Lead Attendance Officer in implementing attendance interventions/strategies to improve students' attendance at HP.

• First contact for parents/carers when students are absent.

• Record any messages received from parents/carers regarding attendance on the registers.

• Cover the Student Reception window as required, recording any late students and updating the registers.

• Update registers from daily Line Up when required.

• Record any Preps set from Line Up or late arrivals.

• Inform Lead Attendance Officer and Heads of Year of any issues regarding daily attendance.

• Contact parents/carers if students are absent and no contact has been made.

• Check registers have been completed by teachers daily, chasing any missing registers.

• Produce Fire Registers daily after attendance has been recorded.

• Report part time timetables to the LEA when required.

• Track attendance data and use data to inform attendance interventions.

• Contact targeted students using absence data.

• Conduct attendance-focused home visits.

• Meet with parents and implement attendance action plans.

• Record requests for student holidays during term time, monitor unauthorised absences and support the Lead Attendance Officer in the preparation of fixed penalty notices

• Advise and implement the school’s Attendance Policy

• To maintain an up-to-date knowledge of local and national attendance-related guidance

• During fire drills - ensure all students are accounted for

• Any other reasonable direction from the Lead Attendance Officer or members of SLT

  For a full Job Description and Person Specification, please download the Recruitment Pack.

  Closing date for receipt of applications is 12/10/2026. We reserve the right to appoint before the closing date.

  We are committed to building an inclusive, diverse workplace where everyone can thrive. If you require any support or adjustments to interact with us, please let us know.

  Greenshaw Learning Trust is committed to safeguarding and promoting the welfare of children and young people and expects staff and volunteers to share this commitment.