Attendance and Admin Officer

Katherine Warington School; Hatching Green; On-site; GBP 21,000 - 26,000; Full time

Benefits offered by this job

Flexible working

Free parking on site

Free use of school gym

Employee Assistance Programme

Mental Health First Aiders

Buddy system for new staff

CPD opportunities

Staff socials

Discounts with local businesses

Friendly and welcoming colleagues in a

Job summary

Katherine Warington School is seeking a proactive Attendance and Admin Officer to support the attendance team and school office. You will update registers, communicate with parents, and help maintain safeguarding data while assisting the SLT, Office Manager and staff to ensure smooth operations.

The role is fixed-term (initially 6 months) to cover absence, with flexibility for colleagues and opportunities to develop in a busy, friendly environment.

Qualifications

• Experience in school administration preferred.
• Excellent organisational and clerical skills.
• Ability to communicate effectively with parents, staff and pupils.

Responsibilities

• Update daily attendance registers and absence reports.
• Liaise with parents by text/phone if attendance information is missing.
• Monitor absence inbox and forward leave requests to Headteacher.
• Ensure registers are accurate and reflect pupil movements.
• Provide general admin support to SLT and the Office Manager.

Skills

Administration

Attention to detail

Communication

Organisational skills

Education

GCSE English & Maths (A*-C)

Tools

Microsoft Office

Excel

Google Suite

Job description

We are currently seeking to recruit a hardworking and enthusiastic individual to join our administration team. The Business Attendance and Admin Officer will carry out a range of administrative tasks to support the SLT, Office Manager, Attendance Manager and staff to ensure the smooth running of the school office and departments.

This is a fixed term position to cover long term absence. Initially for 6 months.

Main Areas of Responsibility

Attendance Administration

• To provide general administrative support to the Attendance Manager by updating the daily registers with absence reports.
• To update registers from voicemail messages, emails and telephone calls reporting students absent and to check for missing students before texting home so that the school meets its safeguarding needs.
• To liaise with parents by text and phone if no information is received by parent / guardian regarding a student's absence.
• To monitor and oversee the absence email inbox, forwarding requests for leave to the Headteacher and responding to parents where appropriate and inputting planned medical appointments and requests for leave absences in the registers
• To check student's marks for every lesson, cross referencing with PL who locate missing students and ensure the registers are correct
• To ensure all afternoon registration marks are recorded correctly and all students are accounted for.
• To monitor the incoming and outgoing of students from school and to check the registers reflect this using Inventry.
• To chase up teachers for unopened / incomplete registers
• To assist with general admin / filing
• English and Maths GCSE at A*-C (9-4) with knowledge of Microsoft Office, including Excel, and Google suite

Please look at the Job Description and Person Specification for a more detailed overview of the role and the requirements needed for it.

In return, you will have access to our staff benefits package including:

• Commitment to flexible working
• Free parking on site
• Free use of the school gym
• Free 24/7 access to our Employee Assistance Programme
• Access to our in-house team of Mental Health First Aiders
• Buddy system for new staff
• Access to mentoring and CPD opportunities
• Regular staff socials
• Discounts with local businesses
• An opportunity to work with friendly and welcoming colleagues in a modern, aesthetically pleasing and forward-thinking environment.

At KWS, we understand the value of having a workforce that reflects and represents our multi-ethnic student body from an equality, diversity and inclusivity perspective. We therefore welcome and embrace applications from all backgrounds.

We are also committed to safeguarding and promoting the welfare of children and expect all staff and visitors to share this commitment. This post will require a Full Enhanced, with List Checks, Disclosure and Barring Service check (DBS).

As part of our selection and appointment process, and in accordance with Keeping Children Safe in Education guidance, we are required to conduct online searches on all candidates in order to identify any incidents or concerns which are publicly available online. By submitting and signing your application, you acknowledge that such searches will be conducted as part of the selection and appointment process.

Applications will be shortlisted throughout the process, and we may interview and close the advert early if we are in a position to recruit a suitable candidate. We therefore encourage interested candidates to apply early.

For more details about the school please visit our website and prospectus, links below

https://kwschool.co.uk/

https://kwschool.co.uk/prospectus/