Attendance Manager

Thomas Knyvett College; Ashford; On-site; GBP 26,000 - 36,000; Full time

Job summary

Thomas Knyvett College in Ashford, England, is seeking an Attendance Manager to oversee attendance, safeguarding, and medical support during term-time. The role involves liaising with staff, external agencies, and parents to improve attendance and welfare, with a focus on confidential handling of sensitive information.

Key responsibilities include monitoring attendance, leading on safeguarding, coordinating medical plans, and reporting on attendance/medical matters.

Qualifications

• Strong literacy and numeracy; GCSE English and Maths at least C/4.
• Proficient with Microsoft Office; experience with school MIS data systems preferred.
• Understanding of national education legislation and safeguarding rules.
• Ability to handle sensitive family situations with tact, firmness and professionalism.

Responsibilities

• Safeguard all students and follow safeguarding policies and procedures.
• Monitor and analyse attendance and punctuality; identify students needing support.
• Collaborate with senior leaders to target vulnerable student groups or persistent absentees.
• Liaise with staff and external agencies regarding students of concern; refer as needed.
• Raise attendance issues with parents and meet with students/parents to address barriers.
• Lead meetings with the Inclusion Welfare Officer and relevant agencies; prepare legal paperwork when thresholds are met.
• Support medical needs of students; oversee medicines and maintain records.
• Stock control of medical resources and first aid equipment.
• Produce reports on attendance/medical matters as required.
• Cover colleagues' duties in their absence; uphold confidentiality.
• Support welfare, safeguarding, health and safety policies; report accidents.
• Promote the school's ethos and model professional behavior.

Skills

Literacy & numeracy

GCSE English/Maths

Microsoft Office

MIS data systems

Safeguarding knowledge

Professionalism under pressure

Tools

School MIS

First aid

Job description

Working 36 hours per week, 39 weeks per year (term time)

Thank you for considering Thomas Knyvett College, part of The Howard Partnership Trust, as the next step in your career.

We have an exciting opportunity for an Attendance Manager, to join the team at Thomas Knyvett College. The successful candidate will be hardworking and committed; able to deal with confidential material with the sensitivity required; qualified to and capable of administering first aid; able to work under pressure and to deadlines.

Key duties include but are not restricted to:

• To safeguard all students and follow all safeguarding policies and procedures.
• Ongoing monitoring and analysis of attendance and punctuality for all students. Identify students who require support with their attendance and those that have significantly improved for commendation.
• Working with senior leaders to design and implement strategies to target vulnerable student groups or persistent absentees.
• Liaise with key members of staff both within the school and outside agencies regarding students of concern, referring as necessary.
• Raise attendance issues with parents, meeting both students and their parents or carers, in order to understand relevant barriers to consistent attendance, and to support families in improving student attendance.
• As lead for the school, attend and hold meetings with the Inclusion Welfare Officer and other relevant agencies who can support students in improving attendance to school and to lessons. This may include preparing legal paperwork or penalty notices when statutory thresholds are met. Liaising with members of school staff both prior and on all outcomes.
• Support the wider team in the occasional delivery of medical support for students:
• Oversee stocks of medicines for students and individual medical plans, maintaining accurate records of medicines.
• Record, monitor and administer to the medical needs of students (and staff on occasion), liaising with parents and appropriate agencies.
• Carry out stock control on medical resources, medications, first aid equipment, health and welfare resources.
• Produce reports, summaries and all related documentation with regards to attendance/medical as and when required.
• In the event of absence, covering colleagues work as appropriate.
• Perform other reasonable duties in line with the school’s job requirements.
• Maintain confidentiality in and outside of the workplace.
• Be pro-active in matters relating to fulfilling welfare, safeguarding, health and safety policies and procedures as well as reporting/recording accidents as required.
• Support aims and ethos of the school, setting a good example in terms of dress, behaviour, punctuality and attendance.

Key skills applicable to this role include:

• Strong literacy and numeracy, typically including GCSE Grade C/4 or equivalent in English and Maths.
• Strong skills in Microsoft Office. Familiarity with school MIS data systems would be an advantage but training would be provided where necessary.
• Understanding of national education legislation, safeguarding rules, and statutory attendance frameworks.
• Ability to handle sensitive family situations with tact, firmness, and professionalism.

About Our School

Thomas Knyvett College is part of The Howard Partnership Trust which advocates staff well-being and has a range of benefits for staff who work with us. As you will be joining a Trust that spans all phases, mainstream and special provision, we are able to draw on a vast range of expertise and also give variety and opportunity to our staff. Thomas Knyvett College has excellent transport links being on bus routes, near the Staines by-pass and A30 and is only a six minute walk from Ashford Station.

THPT value their staff highly, as reflected in the excellent retention rates across the trust.

THPT also operate an extensive Rewards and Benefits Scheme that includes Loyalty & Service Awards, access to discount schemes, membership of the Local Government Pension Scheme, and access to the Employee Assistance Programme through Education Support.

We also have a fully equipped gym at Thomas Knyvett College, which staff have access to use before or after school.

• Loyalty & Service Awards
• access to discount schemes
• membership of the Local Government Pension Scheme
• access to the Employee Assistance Programme through Education Support
• fully equipped gym at Thomas Knyvett College, which staff have access to use before or after school.

All adults employed by the Trust have a responsibility for data protection and have a duty to observe and follow the principles of the GDPR Regulations.

The Howard Partnership Trust welcomes applications from all, irrespective of gender, marital status, disability, race, age or sexual orientation.

We are particularly keen to hear from candidates from diverse backgrounds in order that our staff reflect the rich diversity of our community.

All applicants must be able to provide evidence of their Right to Work in the UK prior to commencement of employment. As part of our need to comply with UK immigration rules, you will be required to provide Home Office stipulated documentation prior to interview.

Early applications are encouraged. We reserve the right to interview and appoint prior to the closing date of this advertisement.

As well as verification of identity, we ask all successful candidates to undertake an enhanced DBS disclosure. In line with Keeping Children Safe in Education (KCSIE) guidance, we may also conduct an online search about any shortlisted candidates as part of our due diligence to identify any matters that might relate directly to our legal duty to meet safeguarding duties, in accordance with Keeping Children Safe in Education (KCSIE).

SAFEGUARDING AND FURTHER INFORMATION

The successful candidate will be subject to a satisfactory enhanced disclosure from the Disclosure and Barring Service (DBS).