Attendance and Admissions Officer

HISP Multi Academy Trust Ltd; Stockbridge; Remote; GBP 14,000 - 19,000; Part time

Job summary

Danebury School is seeking an Attendance and Admissions Officer for 25 hours per week, term time only, Monday to Friday, 8.00am–1.00pm. Based in Stockbridge, this role supports attendance and admissions with a focus on accurate records and safeguarding.

You will work closely with the Assistant Headteacher to ensure smooth processes and positive outcomes for pupils and families. The ideal candidate is a confident communicator, calm under pressure, highly organised and discreet with confidential

Qualifications

• Confident communicator with parents and colleagues.
• Calm and resilient in sensitive situations.
• Excellent time management and organisation.
• High attention to detail and accurate records.
• Discretion when handling confidential information.

Responsibilities

• Monitor daily pupil attendance and punctuality, maintaining accurate records.
• Communicate confidently with parents and carers regarding attendance concerns.
• Identify attendance issues and support strategies to improve attendance.
• Carry out home visits to support reintegration to school.
• Maintain records for pupils who are persistently absent and coordinate interventions.
• Prepare attendance information, correspondence, reports and documentation.
• Liaise with families, safeguarding colleagues and external agencies.
• Coordinate pupil admissions and leaver processes, including in-year admissions.
• Work with schools, local authorities and other agencies on admissions.
• Ensure pupil information is updated in the MIS promptly.
• Provide a professional first point of contact for parents, visitors and external agencies.

Skills

Confident communicator

Calm under pressure

Well organised

Attention to detail

Discretion with confidential info

Job description

25 hours per week | Monday to Friday, 8.00am to 1.00pm | Term Time Only

Are you an organised, resilient and confident communicator who thrives in a busy environment and takes pride in getting the details right?

Danebury School is set in a rural, picturesque location with extensive outdoor spaces, including rolling fields, farm areas and allotments. We are proud of our vibrant and compassionate culture, where pupils are supported and empowered to achieve their personal best. Our values of Empowerment, Kindness, Excellence and Resilience underpin our school community.

We are looking for an Attendance and Admissions Officer to join our team. This is an important and varied role at the heart of school life, supporting our pupils and families while ensuring our attendance and admissions processes run smoothly and effectively.

About the role

Working closely with the Assistant Headteacher, you will provide effective administrative support across pupil attendance and admissions.

Your responsibilities will include:

• Monitoring daily pupil attendance and punctuality, maintaining accurate records.
• Communicating confidently and professionally with parents and carers regarding absence and attendance concerns.
• Identifying attendance concerns and supporting strategies to improve attendance.
• Carry out home visits to support families with reintegration to school.
• Monitoring pupils who are persistently or severely absent and ensuring appropriate records and interventions are maintained.
• Preparing attendance information, correspondence, reports and documentation.
• Liaising with families, safeguarding colleagues and external agencies
• Managing pupil admissions and leaver processes, including in-year admissions.
• Liaising with parents, previous schools, Hampshire Local Authority and other relevant agencies.
• Coordinating paperwork and welcome information for new pupils and families and supporting transition activities.
• Ensuring pupil information is updated accurately and promptly on the school's Management Information System.
• Providing a professional first point of contact for parents, visitors and external agencies, while handling confidential information appropriately.

About you

We are looking for someone who is professional, approachable and able to build positive relationships with pupils, families, colleagues and external professionals. You will be:

• A confident communicator, comfortable having conversations with a wide range of people.
• Calm and resilient, particularly when dealing with challenging or sensitive situations.
• Highly organised, with excellent time-management skills and the ability to manage competing priorities effectively.
• Someone with excellent attention to detail, taking pride in maintaining accurate records and information.
• Professional and discreet when handling confidential or sensitive information.
• Able to work independently while also contributing positively as part of a team.
• Flexible and able to adapt to changing priorities.
• Committed to supporting positive outcomes for children and young people.

Closing Date: Friday 16 th October 2026

Interview Date: w/c Monday 19 th October 2026

Safeguarding

Danebury School and HISP Multi Academy Trust are equal opportunities employers committed to safeguarding and the welfare of children and young people. All successful candidates will be subject to Disclosure and Barring Service checks and other relevant employment checks.