Associate Major Procurement Programme and Projects Office Practitioner

Birmingham City Council; Birmingham; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Flexible working

Hybrid working

LGPS

Generous annual leave

Wellbeing initiatives

Staff discounts

Job summary

Birmingham City Council is seeking an Associate Major Procurement Programme and Projects Office Practitioner to join the newly established Major Procurement Programmes and Projects Office (MPPPO). In a fast-paced team, you’ll provide administrative and project support, keep records and coordinate meetings to help deliver major procurement programmes for Birmingham’s communities.

You’ll work across governance, assurance and reporting, maintain trackers and dashboards, handle enquiries with

Qualifications

• Experience in an administrative, project support or business support role with the ability to manage multiple priorities.
• Excellent organisational skills and strong attention to detail.
• Experience of handling enquiries, coordinating activities and providing excellent customer or stakeholder support.
• The ability to handle sensitive and confidential information with discretion and professionalism.
• Strong written and verbal communication skills and the ability to build effective working relationships.
• Confidence using Microsoft Office applications, particularly Outlook, Word and Excel, and a willingness to learn new project management systems.
• A commitment to continuous professional development and developing your knowledge of procurement and project delivery.

Responsibilities

• Acting as the first point of contact for the Programme and Projects Office, responding to enquiries and directing requests appropriately.
• Organising meetings, review panels and workshops, including preparing agendas, coordinating papers, taking minutes and tracking actions.
• Maintaining project documentation, filing systems and contract records to ensure information is accurate, secure and up to date.
• Updating project trackers, milestones, risk logs and programme documentation to support effective project governance.
• Assisting with the production of project reports, dashboards and performance information.
• Maintaining shared mailboxes, calendars and other team resources to support efficient programme delivery.
• Supporting procurement programmes in line with the Council's governance, assurance and project management standards.

Skills

Administrative support

Project coordination

Microsoft Office

Communication skills

Attention to detail

Confidential information handling

Tools

Outlook

Word

Excel

Job description

Are you highly organised, proactive and looking to develop a career supporting complex programmes and projects? Birmingham City Council is looking for an Associate Major Procurement Programme and Projects Office Practitioner to join our newly established Major Procurement Programmes and Projects Office (MPPPO). Working within a team that provides governance, assurance and coordination for major procurement activity, you'll play an important role in keeping projects on track. You'll provide administrative and project support, maintain accurate records, coordinate meetings and ensure colleagues have the information they need to deliver successful procurement programmes that benefit Birmingham's communities., As an Associate Major Procurement Programme and Projects Office Practitioner, you'll help ensure the smooth delivery of major procurement projects by:

• Acting as the first point of contact for the Programme and Projects Office, responding to enquiries and directing requests appropriately.
• Organising meetings, review panels and workshops, including preparing agendas, coordinating papers, taking minutes and tracking actions.
• Maintaining project documentation, filing systems and contract records to ensure information is accurate, secure and up to date.
• Updating project trackers, milestones, risk logs and programme documentation to support effective project governance.
• Assisting with the production of project reports, dashboards and performance information.
• Maintaining shared mailboxes, calendars and other team resources to support efficient programme delivery.
• Supporting procurement programmes in line with the Council's governance, assurance and project management standards.

We're looking for someone who is organised, dependable and enjoys supporting projects in a fast-paced environment. You'll bring:

• Experience in an administrative, project support or business support role with the ability to manage multiple priorities.
• Excellent organisational skills and strong attention to detail.
• Experience of handling enquiries, coordinating activities and providing excellent customer or stakeholder support.
• The ability to handle sensitive and confidential information with discretion and professionalism.
• Strong written and verbal communication skills and the ability to build effective working relationships.
• Confidence using Microsoft Office applications, particularly Outlook, Word and Excel, and a willingness to learn new project management systems.
• A commitment to continuous professional development and developing your knowledge of procurement and project delivery.

Working for Birmingham City Council is more than just a job; it's about making life better for the 1 million plus people who live and work in the city., The Council is a fantastic place to work. You will find an organisation that is both challenging and supportive; with a leadership impatiently adventurous in its pursuit of excellence.

There is a clear vision which is ensuring that the Council is working for communities today and building for tomorrow, we focus our resources on five key priorities:

• A Prosperous Birmingham: through a focus on inclusive economic growth, tackling unemployment, attracting inward investment, and maximising the benefits of the Commonwealth Games.
• An Inclusive Birmingham: through a focus on tackling poverty and inequality, empowering citizens, promoting diversity and civic pride, and supporting and enabling all children and young people to thrive.
• A Safe Birmingham: through a focus on making the city safer, safeguarding vulnerable citizens, increasing affordable housing, and tackling homelessness.
• A Healthy Birmingham: through a focus on tackling health inequalities, encouraging physical activity and healthy living, supporting mental health, and improving outcomes for adults with disabilities and older people.
• A Green Birmingham: through a focus on street cleanliness, improving air quality, continuing the route to net zero, and becoming a city of nature.

We see the Council's role as providing strategic leadership - that's being able to visualise a new future for the city and equipping others to share our vision. We want to ensure the provision of services for all, so we can support those least able to support themselves by working with partners and putting citizens and neighbourhoods at the heart of our decision-making. We are always looking for people who put the customer at the centre of their approach, with a commitment to excellence to help us achieve our vision. We will support you to develop and thrive in your role, building a pathway for long-term success, with lots of development opportunities, such as apprenticeships.

At Birmingham City Council, you'll join a modern Procurement Service delivering programmes that make a real difference across one of Europe's largest local authorities. In return, we offer:

• The opportunity to support high-profile procurement programmes that improve services for Birmingham's residents.
• A supportive and collaborative team where you'll gain valuable experience in project and programme delivery.
• Ongoing learning and development opportunities to help you build your career.
• Flexible and hybrid working opportunities where service needs allow.
• A competitive Local Government Pension Scheme and generous annual leave entitlement.
• Access to a wide range of employee wellbeing initiatives and staff benefits.
• The opportunity to contribute to innovative, value-driven procurement that delivers positive outcomes for the city.

Birmingham City Council is an accredited Disability Confident Leader employer, and we are committed to employing, retaining and developing all of our people.

We want to ensure your recruitment journey with us is a positive and equitable one, so please let us know if there are any reasonable adjustments, additional support, accessibility needs, or if there is any way in which we can support you through your application.

In return, we offer you excellent terms and conditions, generous annual leave, a great pension scheme, well-being support, annual travel passes and discounts at a number of city centre establishments.