Associate, Major Procurement Programme Office – Hybrid

WMJobs; Birmingham; Hybrid; GBP 29,000 - 34,000; Full time

Job summary

Birmingham City Council is recruiting for an Associate Major Procurement Programme and Projects Office Practitioner to provide administrative and project support within the newly established MPPPO. You will help maintain records, coordinate meetings, and ensure information is available for delivery across major procurement programmes that benefit Birmingham communities.

The role requires strong organisational skills, discretion with sensitive information, and the ability to manage multiple tasks

Qualifications

• Experience in an administrative, project support or business support role with the ability to manage multiple priorities.
• Excellent organisational skills and strong attention to detail.
• Experience of handling enquiries, coordinating activities and providing excellent customer or stakeholder support.
• Ability to handle sensitive and confidential information with discretion and professionalism.
• Strong written and verbal communication skills and the ability to build effective working relationships.

Responsibilities

• Acting as the first point of contact for the Programme and Projects Office, responding to enquiries and directing requests appropriately.
• Organising meetings, review panels and workshops, including preparing agendas, coordinating papers, taking minutes and tracking actions.
• Maintaining project documentation, filing systems and contract records to ensure information is accurate, secure and up to date.
• Updating project trackers, milestones, risk logs and programme documentation to support effective project governance.
• Assisting with the production of project reports, dashboards and performance information.
• Maintaining shared mailboxes, calendars and other team resources to support efficient programme delivery.
• Supporting procurement programmes in line with the Council's governance, assurance and project management standards.

Skills

Administrative support

Organisational skills

Communication skills

Customer/stakeholder support

Discretion and confidentiality

Tools

Microsoft Office

Job description

Birmingham City Council is recruiting for an Associate Major Procurement Programme and Projects Office Practitioner to provide administrative and project support within the newly established MPPPO. You will help maintain records, coordinate meetings, and ensure information is available for delivery across major procurement programmes that benefit Birmingham communities.

The role requires strong organisational skills, discretion with sensitive information, and the ability to manage multiple tasks