Assistant Trade Mark Administrator

JAM Recruitment Ltd; West of England; On-site; GBP 21,000 - 29,000; Full time

Job summary

Pertemps Bristol Commercial is recruiting for an Assistant Trade Mark Administrator in Bristol City Centre. This full-time, permanent hybrid role offers £25,000 per year with three days in the office each week, joining a busy Trade Mark team to support international brand protection and ensure client matters are handled accurately.

You will verify data, manage documentation, and provide diary management, invoicing, and correspondence with clients and overseas firms.

Qualifications

• Clear and effective communication in English, written and spoken.
• Excellent organisational and prioritisation skills.
• Professional and meticulous approach with attention to detail.
• Flexibility to adapt to changing priorities and work in a team.
• Basic office software proficiency and ability to manage documentation.
• GCSEs including Maths and English at Grade C or above; A-Levels preferred.

Responsibilities

• Verifying and maintaining accurate data.
• Billing, client updates, status checks and follow-up with clients by email/phone.
• Managing emails and saving correspondence to cases.
• Diary management and scheduling.
• Monitoring costs and preparing invoices.
• Completing official forms and documentation.
• Preparing correspondence for clients and overseas firms.
• Assisting with letters and standard reports.
• Maintaining logs of delegated tasks and deadlines.
• Providing general administrative support to the Trade Mark team.

Skills

Communication

Organisational skills

Interpersonal skills

Attention to detail

Adaptability

Teamwork

Education

GCSEs including Maths and English (Grade C+)

A-Levels preferred

Tools

Microsoft Word

Microsoft Excel

Job description

The Assistant Trade Mark Administrator position, based in Bristol, offers a full-time, permanent contract with a salary of £25,000 per annum. This hybrid role requires three days per week in the office. You will join a well-established team, providing essential administrative support to ensure client matters are handled with precision. Responsibilities include managing documentation and assisting with international brand protection for a varied portfolio. The ideal candidate will possess strong organisational abilities and a meticulous approach to their work. This position is suited to a professional who thrives on supporting a busy team and maintaining high standards of accuracy within a commercial environment.

Assistant Trade Mark Administrator Location: Bristol BS1 Salary: £25,000 per annum Employment Type: Full-time/Permanent Hybrid (3 days office based) Pertemps Bristol Commercial are currently recruiting for an Assistant Trade Mark Administrator for one of our clients based in Bristol City Centre.

About the Role

This is an excellent opportunity to join a well-established and collaborative Trade Mark team working with a range of well-known companies to help protect their brands internationally. We are looking for a professional, enthusiastic and proactive Assistant Trade Mark Administrator with a keen eye for detail. You will provide essential administrative support to the Trade Mark team, helping to ensure that client matters are handled accurately, efficiently and to a high standard. You will be joining a collaborative team environment where your ideas and contributions are valued. In return, you will receive a competitive salary and have the opportunity to develop your skills and progress within the role.

Key Responsibilities

• Verifying and maintaining accurate data
• Carrying out work allocated by administrators and attorneys, including billing, sending client update reports, conducting status checks and following up with clients and contacts by email and telephone
• Managing incoming and outgoing emails and accurately saving correspondence to relevant cases
• Diary management and scheduling
• Monitoring outstanding costs and preparing invoices
• Completing official forms and documentation
• Preparing written correspondence for clients and overseas attorney firms
• Assisting with the preparation and issue of standard letters and reports
• Maintaining accurate logs of all delegated tasks and ensuring deadlines are monitored
• Preparing, collating, scanning and copying documents
• Providing general administrative support to the Trade Mark team as required

About You

• Clear and effective communication skills, with a strong command of written and spoken English, including excellent spelling and grammar
• Excellent organisational and prioritisation skills
• Strong interpersonal skills and a professional manner
• A careful and methodical approach, with a keen eye for detail
• The flexibility to adapt to changing priorities and requirements
• The ability to work effectively as part of a collaborative team
• A minimum of 8 GCSEs (or equivalent) at Grade C or above , including Maths and English
• A-Levels are preferred
• Previous office or administrative experience is desirable
• Good working knowledge of Microsoft Word and Excel

What We Offer

• Competitive salary
• Collaborative and supportive working environment
• Opportunity to develop professionally and build a career within the Trade Mark sector
• A role where your ideas and contribution are valued
• The opportunity to work alongside experienced Trade Mark professionals and support an international client base