Trade Mark Administrator - BBIPS

LGBT Jobs; Greater London; Hybrid; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Private medical cover

Life assurance

Critical illness cover

Cycle to work scheme

Online GP appointments

Discounted gym memberships

Electric vehicle scheme

Job summary

Bird & Bird is seeking an experienced Trade Mark Administrator to join our Brand Management team in London. You will manage trade mark formalities, deadlines and data in IP software, supporting a multinational portfolio and collaborating with partners remotely.

The role requires strong docketing experience, meticulous document management and excellent communication. CITMA qualification is preferred, with proficiency in Word, Excel and PowerPoint and the ability to work under pressure.

Qualifications

• Experience of trade mark formalities and administration activities within a large team servicing multi-national portfolios.
• Working knowledge of the formalities requirements for protecting trade marks and designs.
• Able to work independently and support global partners remotely.
• Strong Trade Mark docketing experience.
• CITMA qualification (preferred).
• Good technical document management skills (Word, Excel, PowerPoint).
• Excellent written and oral communication skills.
• Ability to stay calm under pressure.
• Strong organisational skills.
• Proven ability to deal with confidential matters.

Responsibilities

• Review incoming and outgoing correspondence to identify key information, statutory deadlines and docketing details.
• Assist with quality assurance checks and share knowledge with junior team members.
• Assist with allocation of workload within a small team.
• Support portfolio onboarding, including data creation and verification for critical fields and deadlines.
• Assist with due diligence related to trade mark portfolios and auditing data from national IPOs and overseas offices.
• Implement standard system-generated documents for global Bird & Bird offices.

Skills

Trade mark docketing

Remote collaboration

Organisational skills

Communication skills

Education

CITMA qualification

WebTMS (IPPO) experience

Tools

WebTMS (IPPO)

Job description

Experience in trade mark formalities and administration activities

Strong organisational skills and ability to work under pressure

Preferred CITMA qualification and experience with WebTMS (IPPO)

Supporting global partners/clients remotely

Our Brand Management team are seeking an experienced Trade Mark Administrator to join this growing practice area. You will have been exposed to trade mark formalities and administration activities in all areas of the job description shown below. You will have worked within a team environment servicing large multi-national trade mark portfolios and be accustomed to working to tight deadlines with each of IPOs, overseas law firms/trade mark attorneys, internal and external clients. We would expect the successful candidate to have gained similar experience in a law firm or Trade Mark Attorneys. CITMA qualification and experience of WebTMS (IPPO) will be advantageous.

Key Responsibilities

• Review incoming and outgoing correspondence to identify key information, statutory deadlines, timetables for future activity/requirements and other docketing details, and updating IP software database accordingly.
• Assist with quality assurance checks, including providing feedback, guidance and sharing of knowledge with more junior team members.
• Assist with allocation of workload within a small team.
• Support portfolio onboarding, including review of IP portfolios, data creation and data verification for critical fields and deadlines.
• Assist with due diligence related to trade mark and IP portfolios, including auditing of data from national IPO, local associates and other commercial databases.
• Implement standard system generated documents including letters, forms and reports for global Bird & Bird offices.

What you'll bring

Essential

• Experience of trade mark formalities and administration activities within a large team environment servicing multi-national trade mark portfolios.
• A working knowledge of the formalities requirements for protecting trade marks and designs.
• Able to work independently and support global partners/clients remotely.
• Strong Trade Mark docketing experience.
• CITMA qualification (preferred)
• Good technical document management skills, including Word, Excel and PowerPoint, with the ability to take complex documents and present simply and concisely.
• Excellent written and oral communication skills, with good attention to detail.
• An ability to stay calm in demanding situations in particular when the fee-earners are operating under pressure.
• Strong organisational skills.
• Proven ability to deal with confidential matters.

Desirable

• Ownership and responsibility for individual tasks and their own development.
• A willingness to learn from other members of the team, share knowledge and contribute towards business.
• Collaborative approach with excellent communication and interpersonal skills.
• An ability to build strong working relationships, both internally and externally, where applicable.
• Keenness to work in a challenging, team-based environment with flexibility regarding working hours.

What's in it for you

We provide comprehensive support for our colleagues' health and wellbeing, including private medical cover, life assurance, critical illness cover, and regular health assessments. In addition, we offer a range of lifestyle benefits designed to help our team live their best lives, such as a cycle to work scheme, access to online GP appointments, discounted gym memberships, and an electric vehicle scheme.

If you require any assistance, please email us at [e-mail]

As a disability and neurodiversity inclusive employer we want to ensure that you have a barrier-free recruitment experience at Bird & Bird. If you require any adjustments during the recruitment process, please provide details to your recruitment contact who will be in touch to discuss any details provided and understand more about your individual adjustment needs.