Assistant Rota Coordinator

University Hospitals Dorset NHS Foundation Trust; Bournemouth; On-site; GBP 28,000 - 31,000; Part time

Job summary

University Hospitals Dorset in Bournemouth is seeking a part-time Assistant Rota Coordinator (Band 4) for a 9-month acting-up secondment. The role focuses on planning, coordinating and delivering rota administration across a busy surgical department, supporting resident doctor rotas, leave processes and workforce planning.

Interview date: 23 November 2026. This post is suitable for internal secondment; sponsorship is not offered for this role.

Qualifications

• Management/Leadership qualification to degree level or equivalent knowledge and experience of administrative duties in an NHS environment.
• Experience in implementing administrative and organisational policies and procedures in an NHS setting.
• Significant administration and clerical experience with rota development and administration.

Skills

Rota coordination

Administrative accuracy

Organisational skills

Education

Management/Leadership degree or equivalent NHS admin experience

Tools

None

Job description

Main area Surgery Grade Band 4 Contract Fixed term: 9 months (Secondment if you are internal) Hours Part time - 22.5 hours per week Job ref 153-SU06842-A

Department name 01. UHD - General Recruitment Site University Hospitals Dorset Town Bournemouth Salary £28,392 - £31,157 pa/po Salary period Yearly Closing 17/11/2026 23:59

As University Hospitals Dorset we are a three site acute trust with ‘university hospital’ status through our partnership with Bournemouth University, working with an annual budget of £730m.

We offer highly regarded health services, employing some 10,000 staff. Our ambitious £500m transformation programme is well on the way to delivering state-of-the-art facilities over the next two years to meet the current and future healthcare needs of the populations we serve.

In an Area of Outstanding Natural Beauty with over seven miles of sandy beaches you’ll find inspirational opportunities to achieve your perfect work/life balance. With the New Forest and the Purbecks on our doorstep, we’re also less than three hours from London by road or train. The thriving towns of Poole, Bournemouth and Christchurch give way to idyllic villages and unspoilt landscapes just minutes from our hospitals.

We believe that having a diverse workforce, and allowing people to be themselves, is essential in ensuring we offer an inclusive, welcoming and productive place to work.

We especially welcome applications from minority groups in the community who may be underrepresented in our workforce.

At UHD our active staff network groups are the Women's Network, Black Asian Minority Ethnic Group (BAME), Pride Network, European (EU), Pro Ability Staff Network, and the Armed Forces Support Group.

As a Trust we are proudly signed up to the Disability Confident and Armed Forces Covenant guaranteed interview schemes.

We are aware that some candidates may choose to use AI tools to support the preparation of their application. While this is not discouraged, we kindly remind applicants that submissions should remain an honest and accurate representation of your own experience and suitability. Personal integrity is an important part of the recruitment process.

Job overview

9-Month Acting Up Opportunity - Assistant Rota Coordinator (Band 4)

We are looking for a dynamic and motivated individual to undertake a 9-month acting-up opportunity as an Assistant Rota Coordinator within the Surgical Care Group.

To be successful in this role, you will need excellent organisational and communication skills, with the ability to plan, coordinate and deliver rota administration across a busy surgical department. You will work alongside a well-established Rota Coordination Team consisting of Rota Coordinators and Administrators, supporting the management of resident doctor rotas, leave processes, workforce planning and safe staffing arrangements.

The role will involve working closely with Service Managers, Theatre Teams, the Directorate Manager and Clinical Colleagues to ensure the effective delivery of medical staffing services.

This is an excellent development opportunity for an individual looking to gain experience at Band 4 level and further develop their knowledge of rota coordination, workforce planning and medical staffing within a complex acute healthcare environment.

Interview date - 23rd of November 2026

Please note we are unable to offer sponsorship for this role.

For UHD employees, this fixed-term post will be offered as a secondment in line with the Trust’s Secondment Policy. Please speak with your line manager before applying.

Main duties of the job

To understand the role in more detail please read the full job description and person specification documents which are attached to this advert.

Working for our organisation

Our values define who we are as #TeamUHD. They underpin everything we do now and in the future. They define how we treat our patients, visitors, and each other, our valued team mates and colleagues.

UHD are investing in services across the Trust, with many being transformed and developed following merger and the New Hospital Programme.

In some cases this means that a services may move site this year or next, either temporarily or long term. Recruiting Managers interviewing for this role will be happy to answer any specific questions that you have at interview.

Detailed job description and main responsibilities

To understand the role in more detail please read the full job description and person specification documents which are attached to this advert.

Person specification

Qualifications

• Management/Leadership qualification to degree level or equivalent knowledge and experience of administrative duties in an NHS environment.
• Expertise acquired through training and relevant experience in implementing administrative and organisational policies and procedures.

Experience

• Significant administration and clerical experience
• Demonstrable experience in rota development and administration to a high level
• Experience in an administration/HR function such as bookings, rotas, leave planning or waiting list management
• Experience of delivering and leading change to meet service need

Please note:

Staff recruited are expected to be available to work flexibly across all our Trust locations to meet service demands.

This advert may be closed early if sufficient applications are received.

COVID-19 vaccination remains the best way to protect yourself and our patients from the virus when working in our healthcare settings. Whilst this vaccination is not a condition of employment we do encourage our staff to get vaccinated.

Internal Candidates: staff employed prior to merger who voluntarily change jobs will be appointed to UHD terms and conditions.