Assistant Project Manager

Inspiring Interns; London; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A leading company in London is looking for a project management assistant to support directors with project execution and company operations. This role involves communication management, estimating project costs, and financial oversight. The ideal candidate should be organized, proactive, and possess excellent problem-solving skills, contributing positively to team relationships and project success.

Benefits

Company social events

Performance bonus in December

Flexible work pattern

Qualifications

• Ability to manage communication effectively.
• Experience in estimating project costs.
• Proficiency in project oversight and risk management.

Responsibilities

• Utilize architectural drawings for project estimates.
• Handle internal and external communication effectively.
• Assist in project management and PQQ compliance.

Skills

Communication

Project Management

Attention to Detail

Problem Solving

Research Skills

Job description

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Responsibilities

• Estimate Generation – approx 35%:
  Utilize architectural drawings and/or historical data to generate accurate project estimates. Collaborate with directors to ensure estimates align with project requirements and budget constraints.
• Communication Management - approx 10%:
  Handle inbound office communication both internally and externally. Filter and prioritize communication between internal supply chain teams and external stakeholders. Maintain clear and concise communication channels to ensure project progress and resolve issues promptly.
  This includes weekly updates to clarify expectations and priorities.
• Project Management assistance - approx 15%:
  Assist in managing smaller ad hoc graphic requirements for stakeholders, ensuring quality and timeliness. Track timelines and deliverables, ensure milestones are met, and maintain adequate materials for operations. Conduct risk assessments and generate method statements prior to on-site projects. Attend external installation sites occasionally to foster relationships with on-site teams and stakeholders.
• Pre-qualification questionnaire compliance – approx 10%:
  Help oversee completion and submission of PQQs to keep the company eligible for tenders.
  • Coordinate with departments to gather necessary documentation.
  • Maintain an up-to-date database of company qualifications and compliance documents.
  • Review and update PQQ responses regularly.
  • Manage submission deadlines and completeness.
• Research and Innovation - approx 5%:
  Research new projects to add value, identify innovative or sustainable material opportunities for approval, and gather visual content for marketing. Ensure all visuals and text meet quality standards, align with branding, are original, and relevant to current campaigns.
• Financial Oversight - approx 25%:
  Finalize project costs monthly, monitor budgets and expenses, and review cost queries with directors and finance.

Summary and general qualities

• Assist directors in project execution and company operations.
• Work independently with proactive task management.
• Maintain high organization and attention to detail.
• Exhibit excellent communication skills.
• Prioritize tasks effectively and meet deadlines.
• Proactively solve problems and build client relationships.
• Approach tasks positively and with enthusiasm.
• Analyze complex requirements for informed decisions.

Additional Benefits

• Company social events throughout the year.
• Performance bonus in December.
• Flexible work pattern – approx 2.5 days in office.