Assistant Facilities Manager

IWFM; Greater London; Hybrid; GBP 32,000 - 34,000; Full time

Benefits offered by this job

Professional development opportunities

LGPS pension scheme

O2 discounts

Specsavers corporate eye test vouchers

NUS Card and CSSC membership

Wellbeing programmes

Cycle-to-work scheme

Flexible working options

Job summary

IWFM is seeking an Assistant Facilities Manager to support safe, well‑maintained school premises by coordinating maintenance, contractors and cleaning teams. You will work closely with the Site Manager and school colleagues to ensure smooth day‑to‑day operations.

This role requires facilities management experience, team leadership, and a solid knowledge of health and safety regulations. A commitment to safeguarding pupils and a track record of reliable estates management are essential.

Qualifications

• Experience in a facilities management role.
• Experience managing a team, including cleaners and caretakers.
• Strong knowledge of health and safety regulations and other relevant legislation.
• Strong organisational skills, with the ability to prioritise tasks effectively.
• Commitment to safeguarding and the welfare of all students.

Responsibilities

• Premises Operations: Support the Site Manager with day‑to‑day maintenance, cleanliness, safety and smooth operation of the premises.
• Team and Contractor Coordination: Coordinate and supervise premises, caretaking and cleaning teams and external contractors, helping ensure work is completed safely, efficiently and to a high standard
• Maintenance Checks and Planning: Carry out regular inspections and scheduled checks, identify repair and improvement needs and support planned maintenance
• Compliance and Records: Support health and safety compliance and digital estates systems, maintaining accurate records
• Budgets and Resources: Support maintenance budgets and contractor activity, helping ensure resources are used effectively
• Stakeholder Support: Work with the Site Manager, Principal, Business Support Manager and wider school community to respond to premises needs, emergencies and lettings requirements

Skills

Facilities management

Team leadership

Health and safety knowledge

Organisational skills

Safeguarding awareness

Job description

Assistant Facilities Manager

Bring facilities management and team leadership experience to a varied role supporting safe, compliant and well‑maintained premises, coordinating maintenance, contractors and cleaning teams in a welcoming school environment.

If you've also worked in the following roles, we'd also like to hear from you: Deputy Premises Manager, Facilities Manager, Facilities Coordinator, Premises Manager, Site Manager, Estates Manager, Assistant Premises Manager, Facilities Supervisor, Senior Premises Officer

Benefits include professional development opportunities, LGPS pension scheme (subject to eligibility), wellbeing programmes and a cycle‑to‑work scheme.

This role is known internally as a Deputy Premises Manager

SALARY: GBP31,593 to GBP34,194 per annum + Benefits

LOCATION: Stanmore, North West London

JOB TYPE: Full‑Time, Permanent

WORKING HOURS: 40 hours per week, all year round

JOB OVERVIEW

This is an excellent opportunity to help shape a safe, welcoming environment where pupils and staff can thrive.

The Assistant Facilities Manager works closely with the Site Manager and school colleagues to support smooth day‑to‑day premises operations, maintenance and compliance.

Through contractor coordination, team supervision and accurate estates records, the Assistant Facilities Manager helps keep resources and services running effectively.

The Assistant Facilities Manager also supports emergencies, lettings and improvement needs, contributing directly to the effective running of the site.

DUTIES

Your duties as the Assistant Facilities Manager include:

• Premises Operations: Support the Site Manager with day‑to‑day maintenance, cleanliness, safety and smooth operation of the premises
• Team and Contractor Coordination: Coordinate and supervise premises, caretaking and cleaning teams and external contractors, helping ensure work is completed safely, efficiently and to a high standard
• Maintenance Checks and Planning: Carry out regular inspections and scheduled checks, identify repair and improvement needs and support planned maintenance
• Compliance and Records: Support health and safety compliance and digital estates systems, maintaining accurate records
• Budgets and Resources: Support maintenance budgets and contractor activity, helping ensure resources are used effectively
• Stakeholder Support: Work with the Site Manager, Principal, Business Support Manager and wider school community to respond to premises needs, emergencies and lettings requirements

CANDIDATE REQUIREMENTS

• Experience in a facilities management role
• Experience managing a team, including cleaners and caretakers
• Strong knowledge of health and safety regulations and other relevant legislation
• Strong organisational skills, with the ability to prioritise tasks effectively
• Commitment to safeguarding and the welfare of all students

BENEFITS

• Professional development opportunities
• LGPS pension scheme, subject to eligibility
• O2 discounts
• Specsavers corporate eye test vouchers
• Eligibility for NUS Card and CSSC membership
• Wellbeing programmes, including retreats, yoga and wellness apps
• Cycle‑to‑work scheme
• Flexible working options

Pre‑employment checks

The organisation is committed to safeguarding and promoting the welfare of children and young people and requires all staff and volunteers to share this commitment. All successful candidates are required to have an Enhanced DBS check unless internally appointed and still within the cycle of DBS re‑checks.

Any appointment subsequently made will be subject to the receipt of satisfactory references and other pre‑employment checks.

JOB REF: AWDO–P15234