Assistant Exams Officer

CBT Clinics Ltd; Uppingham; On-site; GBP 22,000 - 27,000; Full time

Benefits offered by this job

Westfield Healthcare

Sports Centre membership

Staff lunch provision

Staff discounts

Job summary

Uppingham School invites applications for an Assistant Exams Officer to support examination delivery across the school. You will coordinate invigilators, manage candidate records and exam-related administration, ensuring compliance with JCQ and awarding bodies.

You will work with IT on exam technology, manage confidential records and assist with mock exams and results days, contributing to accurate certificate administration.

Qualifications

• Experience in examination administration or a comparable admin role, ideally within a school or educational environment.
• Strong understanding of regulatory compliance and JCQ regulations.
• Proficiency in Microsoft Office and IT packages; able to manage priorities.

Responsibilities

• Recruit, train and schedule invigilators with availability records and timesheets.
• Plan and deliver examinations including room setup and seating plans.
• Maintain secure receipt, storage, and audit trails for papers and materials.
• Administer approved access arrangements per JCQ regulations, including documentation and equipment.
• Work with IT to manage examination technology and digital assessments.
• Keep up-to-date with JCQ regulations and HEA processes; support NEA administration and marks submissions.
• Support mocks and internal assessments and assist with results days and certificate administration.
• Maintain accurate candidate records and liaise with staff, departments and suppliers.

Skills

Attention to detail

Regulatory compliance

Microsoft Office

Communication skills

Organisational skills

Team coordination

Safeguarding

Tools

iSAMS

SIMS

Job description

Salary: £24,963.69 per annum (FTE £34,414.78)
Hours:35 hours per week, 33 weeks per year
Contract: Permanent
Reporting to: Exams Officer

Uppingham School, founded in 1584, is a leading co-educational independent boarding school which runs 24/7 in term-time. It has a strong academic profile and excellent pastoral care with an international reputation, and state-of-the-art science, sports and music facilities. Its c. 800 pupils, aged 11-18, are accommodated in 15 boarding houses, taught by over 20 academic departments, and participate in numerous extra-curricular activities such as sports, music, and drama. The academic programme is supported by business units responsible for marketing, estates, finance, HR, IT, operations (catering, cleaning, and procurement), health and safety, and the School's trading subsidiary. The School employs c. 550 staff.

Uppingham is committed to Equality, Diversity and Inclusion and welcomes applications from anyone who feels they could fulfil the role.

The Role

To support the administration, organisation and successful delivery of examinations across the School, ensuring all examination activities are conducted efficiently, securely and in full compliance with regulatory requirements. The Assistant Exams Officer coordinates examination operations, invigilation arrangements, candidate records, access arrangements and examination technology, whilst providing high-quality support to staff and pupils throughout the examination cycle.

Key responsibilities include:

• Recruiting, training, scheduling and supporting invigilators, including maintaining availability records, cover arrangements and timesheets
• Planning and delivering all examinations, including exam-day operations, room set-up, seating plans and post-examination administration
• Maintaining secure receipt, storage, distribution and audit trails for examination papers and materials, in line with examination security regulations
• Administering approved access arrangements in line with JCQ and awarding body regulations, including timetables, documentation and specialist equipment
• Working with IT to manage examination technology, digital assessments and assistive technology provision
• Maintaining up-to-date knowledge of JCQ and awarding body regulations, and supporting NEA administration and marks submissions
• Supporting mock examinations and internal assessments, and assisting with results days, post-results services and certificate administration
• Maintaining accurate candidate records and UCI information, and liaising with internal and external stakeholders including departments, awarding bodies, invigilators and suppliers

Maintaining confidentiality, accuracy and attention to detail; working flexibly during peak examination periods; and contributing to continuous improvement while upholding the highest standards of examination integrity and candidate experience.

What We're Looking For

• Experience in examination administration or a comparable administrative role, ideally within a school or educational environment
• Strong understanding of regulatory compliance, JCQ regulations and examination systems (e.g. MIS such as iSAMS, SIMS), along with data security and confidentiality requirements
• Proficiency in Microsoft Office and other IT packages, with excellent organisational skills and the ability to manage competing priorities and deadlines
• Strong attention to detail and accuracy, combined with excellent interpersonal and communication skills to liaise effectively with staff, pupils, parents and external bodies
• A flexible, calm and methodical approach, able to work both independently and collaboratively, particularly during peak periods
• Ability to handle confidential and sensitive information with discretion, and a genuine commitment to safeguarding and promoting the welfare of children and young people
• Reliable, professional, approachable and solutions-focused, with a willingness to contribute flexibly to wider school life
• Experience of coordinating staff or line managing casual workers, and of supervising large groups of school children

Benefits include free Westfield Healthcare; free membership of the dual-use Sports Centre (£25 annual joining fee); free staff lunches in term-time; a school fee discount for children of Uppingham staff (pro-rated for part-time staff); retail, gym, supermarket, cinema and restaurant discounts; a cycle to work scheme; an Employee Assistance Programme; Occupational Health Services; free annual flu jabs; recognition as a "Disability Confident" and "Mindful" employer; favourable rates with a local nursery; a complimentary staff ticket to selected School performances; and a discount at a local coffee shop for Uppingham staff.

Safeguarding

The post-holder's responsibility for promoting and safeguarding the welfare of children and young persons for whom they are responsible, or with whom they come into contact, will be to adhere to and always ensure compliance with the School's Safeguarding (Child Protection) Policy. If in the course of carrying out the duties of the post the post-holder becomes aware of any actual or potential risks to the safety or welfare of children in the school, they must report any concerns to the School's Designated Safeguarding Lead or to the headmaster.

The closing date for applications is 5th October. We reserve the right to close this vacancy early should we find a sufficient number of applicants.