Assistant Estimator Administrator

Reed; Sutton; On-site; GBP 25,200 - 30,800; Full time

Benefits offered by this job

Competitive salary

Full-time permanent position

Supportive team environment

Job summary

Reed in England is seeking a Gas Installation Administrator / Quotations Coordinator to support the Gas Installation Department. This office-based role works closely with Surveyors, Supervisors and Installation Engineers to support delivery of gas installation projects from quotation through to completion.

The successful candidate will review survey information, prepare quotations, process materials orders, liaise with internal teams and clients, and ensure jobs are accurately prepared for

Qualifications

• Previous experience in an administrative, scheduling or coordination role.
• Excellent attention to detail and accuracy.
• Strong organisational and time management skills.
• Ability to prioritise workload and manage multiple tasks simultaneously.
• Good written and verbal communication skills.
• Proficient in Microsoft Office, including Outlook, Word and Excel.
• Ability to work as part of a team and independently when required.
• Professional and customer-focused approach.

Responsibilities

• Appraise and edit property survey reports, ensuring information provided by Survey Engineers is accurate, operationally feasible and fit for purpose through liaison with Surveyors and Supervisors.
• Update job records, identifying material requirements and operative hours to enable jobs to be scheduled correctly and materials procured efficiently.
• Accurately apply schedule of rate codes covering all aspects of each installation project.
• Generate customer quotations using company templates and the appropriate system or boiler configuration.
• Issue completed quotation letters to clients via email in a timely and professional manner.
• Process purchase orders for future installation works and same-day material requirements.
• Manage and respond to incoming emails, including customer and client queries.
• Maintain accurate records and job information within internal systems.
• Support the wider Gas Installation team with administrative and operational tasks as required.
• Undertake any other reasonable duties requested by management.
• Carry out ad hoc tasks to support departmental performance, service delivery and customer satisfaction.

Skills

Attention to detail

Organisation

Time management

Multitasking

Communication skills

Microsoft Office

Tools

Microsoft Office

Job description

Gas Installation Administrator / Quotations Coordinator

£28,000 per annum

Department

Gas Installation

Reporting To

Lesley Stevens, Office Manager

Hours

Monday to Friday, 8:00am to 5:00pm

Location

Longmead Industrial Estate, Epsom

Role Overview

An exciting opportunity has arisen for an organised and detail-oriented administrator to join our Gas Installation Department. This office-based role works closely with Surveyors, Supervisors and Installation Engineers to support the delivery of gas installation projects from quotation through to completion.

The successful candidate will be responsible for reviewing survey information, preparing quotations, processing materials orders, liaising with internal teams and clients, and ensuring jobs are accurately prepared for delivery. This role requires strong administrative skills, attention to detail and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

The role includes, but is not limited to:

• Appraise and edit property survey reports, ensuring information provided by Survey Engineers is accurate, operationally feasible and fit for purpose through liaison with Surveyors and Supervisors.
• Update job records, identifying material requirements and operative hours to enable jobs to be scheduled correctly and materials procured efficiently.
• Accurately apply schedule of rate codes covering all aspects of each installation project.
• Generate customer quotations using company templates and the appropriate system or boiler configuration.
• Issue completed quotation letters to clients via email in a timely and professional manner.
• Process purchase orders for future installation works and same-day material requirements.
• Manage and respond to incoming emails, including customer and client queries.
• Maintain accurate records and job information within internal systems.
• Support the wider Gas Installation team with administrative and operational tasks as required.
• Undertake any other reasonable duties requested by management.
• Carry out ad hoc tasks to support departmental performance, service delivery and customer satisfaction.

Person Specification

Essential Skills & Experience

• Previous experience within an administrative, scheduling or coordination role.
• Excellent attention to detail and accuracy.
• Strong organisational and time management skills.
• Ability to prioritise workload and manage multiple tasks simultaneously.
• Good written and verbal communication skills.
• Competent in Microsoft Office, including Outlook, Word and Excel.
• Ability to work effectively as part of a team and independently when required.
• Professional and customer-focused approach.

Desirable Skills & Experience

• Experience within the gas, heating, construction or maintenance sectors.
• Experience producing quotations or processing purchase orders.
• Knowledge of scheduling systems or job management software.
• Understanding of materials procurement processes.

Personal Attributes

• Reliable and dependable.
• Proactive and motivated.
• Methodical and process-driven.
• Able to work under pressure and meet deadlines.
• Strong problem-solving skills.
• Positive attitude with a willingness to support colleagues and the wider business.

Benefits

• Competitive salary of £28,000 per annum
• Full-time permanent position
• Supportive team environment