Assistant Divisional PA

University College London Hospitals NHS Foundation Trust; Camden Town; On-site; GBP 21,000 - 26,000; Full time

Job summary

University College London Hospitals NHS Foundation Trust (UCLH) seeks a proactive administrator to support the Divisional PA in a busy infectious diseases division. You will organise meetings, distribute documents, and take accurate minutes.

You will learn and explain the division's systems, offer feedback to improve services, and contribute to a friendly, open working culture within a division that covers outpatient clinics, infection prevention, and travel health activities.

Responsibilities

• Organise meetings, distribute documentation, and take minutes for divisional meetings.
• Learn and explain the division's administrative and system processes to staff.
• Provide feedback and suggestions to improve the service within the division.

Job description

You will work alongside the Divisional PA to support them in the organisational tasks that the division requires. You will also be required to have a level of knowledge to explain and guide members of the division through the different systems we use at the Trust. We expect you to be hard working, engaged and supportive towards your colleagues. You will have to learn and practice a number of different administrative and system functions, and to offer feedback and suggestions to improve the service. You will be responsible for organising several meetings, as well as distributing documentation and taking minutes for them. There is also a wide range of ad hoc administrative and office duties the postholder will be responsible for. We are a small but complex division, covering many different aspects of infectious diseases and tropical medicine. We operate an outpatient clinic as well as an emergency walk-in service, antibiotic infusion service and pre-travel clinic. The division also consists of an inpatient ward, the Infection Prevention and Control team, a mobile x-ray and vaccination unit and a team of specialist travel health nurses.

We have spent many years building a tight-knit, friendly, welcoming and warm environment to work in. As we are relatively small, everybody gets to know each other which creates an open, informal and safe working culture. We believe people should enjoy their work and have fun, as well as working hard to provide a top class service. We have an ongoing process to improve our staff's working lives and regularly seek feedback from everyone as how to achieve this. University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research. We provide first-class acute and specialist services across eight sites, We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women's health and the treatment of cancer, infection, neurological, gastrointestinal and oral disease. It has world class support services including critical care, imaging, nuclear medicine and pathology. For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description. Come and be a part of the best NHS trust in England to work for, according to our staff

• UCLH top trust to work at in England- In the most recentNHS staff surveyUCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England - for the third year in a row.
• UCLH recognises the benefits of flexible working for staff - To find out more, visit:Flexible working. To discover more about what makes UCLH a great place to work, visit:Why Choose UCLH?