Assistant Company Secretary

Middlemore; Hawton; On-site; GBP 70,000 - 75,000; Full time

Benefits offered by this job

Bonus 10%

Job summary

Middlemore is partnering with a leading global business services organisation to appoint an Assistant Company Secretary. This pivotal governance role supports the Company Secretary and senior leadership in ensuring regulatory obligations and best practice governance are met.

Key duties include board and committee support, statutory compliance, entity management, insurance renewals, and shareholder scheme coordination.

Qualifications

• Degree in Law, Business, or Governance; ICSA/CGI qualification desirable.
• Experience in a company secretarial, legal, or governance role.

Responsibilities

• Prepare board papers, minutes, and action tracking for Board/Committees.
• Maintain statutory registers and Companies House filings; ensure regulatory compliance.
• Support entity administration, corporate structure charts, and governance processes.
• Coordinate insurance renewals and liaise with brokers on renewal cycles.
• Process share issuances/departures under shareholder schemes; notify participants.

Skills

Governance

Stakeholder management

Attention to detail

Education

Law/Business/Governance degree

ICSA/CGI desirable

Tools

Board portals

Job description

Assistant Company Secretary

Location: Staffordshire

Salary: £70,0000 - £75,000 (depending on experience)

Permanent, Full-time (part-time can be considered)

About the Role

We are working with a leading global business services organisation to appoint an Assistant Company Secretary. This is a pivotal governance role, supporting the Company Secretary and executive leadership in ensuring compliance with regulatory obligations, and best-practice corporate governance.

You will play a key part in board and committee operations, statutory filings, and entity management, while gaining exposure to senior stakeholders across the business.

Key Responsibilities:

• Board & Committee Support: Prepare agendas, collate board papers, take minutes, and track action items for Board, Audit, Risk, and Remuneration Committees.
• Statutory Compliance: Maintain statutory registers, file documents with Companies House, and ensure compliance and relevant regulatory requirements.
• Governance & Entity Management: Support group entity administration, maintain corporate structure charts, and assist with entity management systems
• Insurance Renewals: Acts as liaison between insurance brokers and the business; reviews and manages renewal cycles across multiple insurance lines; largely BAU but with busy seasonal periods
• Shareholder Scheme Coordination: Processes issuances and departures under the share scheme; updates regulatory files; notifies relevant parties when participants join or leave;
• Stakeholder Liaison: Work closely with the CFO, Company Secretary, Directors, auditors, and legal counsel
• Continuous Improvement: Contribute to governance process enhancements and leverage digital tools for efficiency

About You

• Qualifications: Degree in Law, Business, or Governance; ICSA/CGI qualification (or working towards) highly desirable.
• Experience in a company secretarial, legal, or governance role

Skills & Attributes:

• Strong understanding of the Companies Act 2006 and corporate governance principles.
• Excellent organisational skills with exceptional attention to detail.
• Confident handling sensitive and price-sensitive information
• Strong written and verbal communication, with the ability to engage senior stakeholders.
• Collaborative, proactive, and able to manage multiple priorities autonomously

What's on Offer:

• Salary - £70-75k
• Bonus - 10%