Assistant Buyer

Cortech Talent Solutions Ltd; Dundee; Hybrid; GBP 32,000 - 40,000; Full time

Benefits offered by this job

30 days annual leave

Death in service (4x salary)

Employee Assistance Programme

Cycle to work scheme

Job summary

Cortech Talent Solutions Ltd is seeking a Procurement Specialist in Dundee, with hybrid working (3 days in office). You will source, purchase and ensure timely delivery of goods and services to optimise our supply chain.

The role requires 2+ years purchasing experience; CIPS or willingness to work towards CIPS is desirable; strong negotiation and Excel skills; you will manage supplier relationships and drive cost savings.

Qualifications

• 2+ years purchasing experience.
• CIPS or similar qualification or willingness to work towards CIPS qualification (desirable).
• Strong communication, negotiation, interpersonal and attention to detail.

Responsibilities

• Negotiate contracts and secure favourable terms with suppliers.
• Manage purchase orders, quotes, pricing and delivery timelines.
• Develop supplier relationships and conduct market research.
• Monitor stock levels and support inventory management.
• Maintain accurate records in ERP and generate procurement reports.
• Support Procure-To-Pay processes and ensure timely deliveries.

Skills

Purchasing experience

Negotiation

Communication

Attention to detail

Supplier management

Education

CIPS qualification (desirable)

Tools

Excel

Job description

Location: Dundee, UK (Hybrid permitted 3 days in office)

Salary: up to £35,000 - £40,000

Working hours: 37.5 per week

** This role is exclusive to Cortech **

About the role

The Procurement Specialist is responsible for sourcing, purchasing and ensuring the timely delivery of goods and services. The Procurement Specialist will play a pivotal role in maintaining and enhancing the efficiency of our supply chain operations by leading on the procurement of a wide range of goods and services, ensuring compliance with procurement regulations, and driving the realisation of savings and benefits.

Experience & Skills

• 2+ years purchasing experience as a minimum.
• Chartered Institute of Procurement & Supply (CIPS) or similar qualification or willingness to work towards CIPS qualification (desirable).
• Strong communication, negotiation, interpersonal and influencing skills & attention to detail.
• Experience of working closely with suppliers to negotiate best value.
• Advanced experience of Microsoft Office, particularly Excel.

What you’ll be doing

Supplier Relationships and Management

• Set up credit accounts, ensuring that appropriate and accurate supply agreements are in place, and regularly updated.
• Negotiate contracts and agreements with suppliers to secure favourable terms and pricing. Monitor the due diligence of these supply agreements.
• Build and sustain long-term relationships with key suppliers to foster collaboration and reliability in the supply chain and to support smooth procurement operations.
• Conduct market research to continually assess pricing trends and supplier offerings.
• Carry out product sourcing and new supplier selection in a timely manner, demonstrating best value at all times.

Purchase Order Management

• Request and gather quotes from suppliers based on procurement needs and specifications. Comparing and compiling quotes to facilitate informed purchasing decisions.
• Create and place accurate purchase orders based on business demand verifying order details such as pricing, quantities, and delivery timelines, before submission to suppliers.
• Follow up with supplier order confirmations and track goods through expected delivery dates to delivery and invoicing.
• Make purchase recommendations based on business trends and product availability to ensure the right goods are in the right place at the right time.
• Communicate proactively with internal teams and external partners to obtain and communicate delivery updates, address supply chain issues and ensure timely resolution.
• Support the resolution of any discrepancies or issues related to orders, deliveries or inventory.
• Support inventory management efforts by monitoring stock levels and notifying of any low-stock items that require reordering for approval.
• Undertake activities aimed at reducing purchase costs for the current product range while maintaining quality standards.
• Evaluate alternative suppliers and products to identify opportunities for cost savings.
• Analyse procurement data to identify trends, areas for cost savings and opportunities for process improvement.

Documentation and Record Keeping

• Maintain accurate records of purchase orders, supplier agreements, and delivery receipts, ensuring accuracy, ensuring all procurement documentation is filed correctly and is easily accessible for reference.
• Generate regular reports related to procurement activities, such as order status, supplier performance and spending analysis to support decision making.
• Continually update MRP planning worksheets to enable wider team to self-serve with estimated delivery schedules.
• File and log all relevant documents via the ERP or Company Systems as required.
• Oversight of accurate master data of trade suppliers including information regarding credit accounts, discounts, product information.
• Provide support to ensure the item master data and bills of materials are accurately represented in the ERP system.
• Continuously assess and contribute towards the Procure-To-Pay (P2P) process, including supplier management, order quotes, approvals, delivery, tracking and product returns.

Materials Management (during busy periods & holiday cover for Purchasing Manager)

• Manage and maintain assembly data within the ERP System, ensuring accurate Bill of Materials and routing information. Challenging Operations on any deviations and understanding changes to BoMs.
• Coordinate the scheduling and tracking of assemblies within the ERP system to ensure timely completion of production orders in conjunction with Operations.
• Monitor inventory levels and ensure optimal stock availability of necessary materials to meet production requirements whilst minimising carrying costs.
• Collaborate with production and operations team to identify material needs and forecast requirements.
• Provide supply chain support for R&D projects, liaising with other senior managers as necessary to meet business requirements.
• Accurately maintain the rental stock asset register in terms of location, condition, value and availability.
• Manage the flow of inventory and bill of materials required for production.

What we offer:

• Competitive salary, based on experience
• 30 days annual leave (including bank holidays)
• Death in service at 4 x your annual salary
• Employee Assistance Programme
• Enhanced parental leave policies
• Birthday day off
• Paid bereavement and sick leave
• Company salary sacrifice pension scheme
• Cycle to work scheme
• Regular social breakfasts, lunches and team events