Assistant Bookkeeper

Confidential; Greater London; On-site; GBP 26,000 - 34,000; Full time

Job summary

Confidential in West London is seeking an Assistant Bookkeeper to join a growing family-run construction business. The role supports the Office Manager, handles ledgers, reconciliations and cash flow analyses, and ensures smooth office operations.

AAT Level 3+ and strong VAT/CIS knowledge are required, with proficiency in Sage 50 and MS Office. You will work both independently and as part of a team, handling invoicing, supplier onboarding, and project costing while maintaining files and

Qualifications

• AAT Level 3 or higher qualification.
• IT literate with MS Office and Sage 50.
• Experience in construction industry preferred.
• Confident communicator with employees, customers and subcontractors.

Responsibilities

• Process sales and purchase ledger invoices.
• Carry out bank and credit card reconciliations.
• Prepare cash flow analyses and manage project costing.
• Liaise with site personnel, clients, suppliers and subcontractors.
• Assist in year-end accounts and trial balances.
• Maintain VAT and CIS submissions to HMRC.
• Prepare labour timesheets and allocate charges to projects.
• Register and verify new suppliers and subcontractors.
• Support administrative tasks and office operations.

Skills

Organisational skills

Multitasking

Communication skills

Professional telephone manner

Initiative

Attention to detail

Education

AAT Level 3 or higher

Tools

Sage 50

MS Office

Outlook

Job description

Assistant Bookkeeper

Reporting to: Office Manager

Department: Head Office

Location: West London

About the role

A growing family run construction business who provides building solutions in the local and surrounding areas is seeking an Assistant Bookeeper to jon their established team.

We are looking for a full‑time professional and reliable assistant bookkeeper who has experience, preferably within the construction industry. Good communication skills

You will be working on your own and as part of a team and will be required to maintain all accounts procedures and assist the office manager to ensure the office runs smoothly with administrative duties.

Responsibilities

• Processing Sales and Purchase ledger Invoices.
• Bank & Credit Card Reconciliation
• Maintaining and producing cash flow analysis
• Must Have strong knowledge of VAT and CIS for submitting to HMRC
• Preparing all labour timesheets for management sign offLiaising with site personnel, clients, suppliers and subcontractors
• Assisting in preparing year end accounts.
• Monitor Cash Flow / preparing Traial balances and supporting schedules.
• Project Costing
• Registering & Verifying New suppliers and Sub- Contractors onto system.
• General ad-hoc administration
• Working closely with the Office Manager ensuring the smooth running of the office
• Ensuring all files are kept up to date, presentable and archived as needed
• Processing invoices on Sage 50 accounting software, allocating charges to the correct project
• Processing both sales and purchase ledger Invoices

To be successful in this role you will need to be AAT Level 3 or higher qualified, IT literate and able to communicate confidently with employees, customers and subcontractors.

Skills and

• Strong knowledge of Office IT Systems (including MS Office (Excel, Word), MS Outlook E-mail and Sage 50)
• Able to meet deadlines
• Excellent organisational skills
• Ability to multi-task is essential
• Professional telephone manner essential
• Proactive and can use own initiative and multitask in a busy workplace
• Attention to detail
• Good communication skills both written and oral.

You will enjoy working in a friendly and supportive working environment.