Asset & Property Support Officer

The Methodist Church in Britain; Guildford; Hybrid; GBP 21.000 - 28.000; Vollzeit

Benefits dieser Stelle

Local government pension scheme

Flexible working arrangements

Generous annual leave

Tax savings on childcare costs

Training and development

Home working available

Work-life balance and family-friendly

Interesting, varied, high-profile work

Zusammenfassung

Guildford Borough Council's asset team is seeking an assistant to support Asset & Property Managers with lettings, rent reviews, lease renewals and expiries, and to maintain related records, including mapping tenancy changes in QGIS. The role covers annual valuations, business rates exemptions and a vacant property inspection process, with site visits as properties become vacant.

Home working is available alongside the office base, and GIS knowledge is useful but not required.

Qualifikationen

• Familiar with Microsoft applications and IT systems.
• Strong data entry, record-keeping and attention to detail.
• Good communication, customer service and teamworking.
• Ability to adapt to new systems and processes.

Aufgaben

• Record property data and keep databases and service plans up to date.
• Raise purchase orders and requisitions.
• Plot tenancy changes onto QGIS.
• Publish delegated decisions.
• Manage the asset management email account and distribute messages to the team.
• Take meeting minutes.
• Support Asset & Property Managers and the team with day-to-day tasks.
• Build relationships with the team, council services, Councillors, tenants and contractors.
• Assist with annual asset valuations and insurance valuations.
• Assist with business rates exemptions and service charge data.
• Help implement a revised vacant property inspection process, including site visits.
• Contribute to lettings, rent reviews, lease renewals and expiries, dilapidations and service charge accounts.

Kenntnisse

MS Office

IT skills

Customer service

Communication skills

Analytical thinking

Team player

Attention to detail

Tools

GIS

Jobbeschreibung

Guildford Borough Council's asset team, which manages the council's commercial property portfolios, is recruiting an assistant to support its Asset & Property Managers. The work centres on lettings, rent reviews, lease renewals and expiries, and the records behind them, including mapping tenancy changes in QGIS. The post also covers annual valuations, business rates exemptions and a new vacant property inspection process, with site visits as properties fall vacant. Home working is available alongside the office base, and commercial property experience is useful but not required.

What the job involves

• Record property data and keep databases and service plans up to date
• Raise purchase orders and requisitions
• Plot all tenancy changes onto QGIS
• Publish delegated decisions
• Manage the asset management email account and distribute messages to the team
• Take meeting minutes
• Support the Asset & Property Managers and the team with day-to-day tasks
• Build and maintain relationships with the team, council services, Councillors, tenants and contractors and suppliers
• Assist with annual asset valuations and insurance valuations
• Assist with business rates exemptions and service charge data
• Help implement a revised vacant property inspection process, including site visits and a process for managing properties once vacant
• Contribute to the team's lettings, rent reviews, lease renewals and expiries, dilapidations and service charge accounts

What’s required

Skills & knowledge

• Working knowledge of Microsoft applications
• High standard of work, accurate record keeping, data entry and attention to detail
• Good IT skills and the ability to adapt to new systems and processes
• Excellent customer service skills
• Excellent verbal and written communication skills
• Good analytical and problem-solving skills

Other

• Team player able to work independently using initiative
• Willingness and flexibility to take part in projects and day-to-day activities
• Excellent time management and the ability to work to deadlines

Nice to have

• Experience and detailed knowledge of commercial property management
• Knowledge of GIS systems
• Relevant commercial property qualifications
• Experience of working within a local authority

What’s offered

• Local government pension scheme membership
• Flexible working arrangements
• Generous annual leave
• Tax savings on childcare costs
• Training and development
• Home working available
• Work-life balance and family-friendly working
• Interesting, varied, high-profile work