Asset & Property Support Officer

GUkraine; Margate; Hybrid; GBP 42,000 - 56,000; Full time

Benefits offered by this job

Local government pension scheme

Flexible work arrangements

Generous annual leave

Training and development

Tax savings on childcare costs

Job summary

Guildford Borough Council is seeking a motivated Asset & Property Assistant to join the Asset & Property Management team. You will help record property data, maintain databases and service plans, raise purchase orders, and support tenancy changes across offices, shops, and other commercial properties.

There is opportunity to assist with asset valuations, service charge data, and vacant property inspections.

Qualifications

• Experience and knowledge of commercial property management; GIS systems or relevant commercial property qualifications advantageous but not essential.
• Working knowledge of Microsoft applications
• High standard of work, accurate record keeping, data entry and attention to detail
• Good IT skills and ability to adapt to new systems and processes
• Excellent customer service and communication skills
• Excellent verbal and written communication skills
• Good analytical and problem-solving skills
• Team player with ability to work independently
• Willingness and flexibility to participate in a range of projects and day-to-day activities
• Good time management and ability to meet deadlines
• Experience of working within a local authority is desirable

Responsibilities

• Build and maintain relationships with the team, other Council services, Councillors, tenants, and contractors/suppliers.
• Record property data, keep databases and service plans up to date, raise purchase orders and requisitions.
• Plot tenancy changes onto QGIS, publish delegated decisions, manage asset management email, distribute to the team.
• Take meeting minutes and support day-to-day tasks for the Asset & Property Managers.
• Assist with annual asset valuations, insurance valuations, business rates exemptions and service charge data.
• Contribute to the implementation of a revised vacant property inspection process and site visits as properties become vacant.

Skills

Commercial property management

GIS systems

Microsoft Office

Attention to detail

Communication skills

Team player / initiative

Time management

Local authority experience

Tools

GIS

Microsoft Office

Job description

The asset team at Guildford Borough Council has a position available for a motivated and proactive individual to join our close knit, passionate and hardworking team managing the Council’s commercial property portfolios.

The team is responsible for all aspects of property and asset management including the agreement of new lettings, rent reviews, lease renewals and the management of lease expiries, dilapidations and service charge accounts across a range of commercial properties such as offices, shops, industrial and leisure assets. We also have exciting redevelopment projects in the pipeline so no two days are the same.

What you'll do on a typical day:

The post holder will build and maintain relationships with the team, other Council services, Councillors, tenants, and contractors/suppliers. Most importantly you will assist the Asset & Property Managers by recording property data, keeping databases and service plans up to date, raising purchase orders and requisitions, plotting all tenancy changes onto QGIS, publishing delegated decisions, managing the asset management email account and distributing to the team accordingly, taking meeting minutes and supporting the team in their day-to-day tasks.

There is an opportunity for the successful recruit to assist with the annual asset valuations, insurance valuations, business rates exemptions and service charge data and the implementation of a revised vacant property inspection process. This will involve site visits to various properties as and when they become vacant, and the implementation of a process to set out how they are then managed by the Assets team.

Skills and experience needed:

• Experience and detailed knowledge of commercial property management, GIS systems or relevant commercial property qualifications advantageous but not essential
• Working knowledge of Microsoft applications
• High standard of work, accurate record keeping, data entry and attention to detail
• Good IT skills with the ability to adapt to new systems and processes
• Excellent Customer Service skills
• Excellent verbal and written communication skills
• Good analytical and problem-solving skills
• A team player and able to work independently using your initiative
• Willingness and flexibility to participate in a range of projects and day to day activities
• Excellent time management and the ability to work to deadlines
• Experience of working within a local authority is desirable

What's in it for you?

In return, we offer an opportunity to undertake interesting, varied and high-profile work, job satisfaction, training, and work life balance. In addition, you will be rewarded with an attractive package of staff benefits which includes local government pension scheme membership, flexible work arrangements, generous annual leave, tax savings on childcare costs and training and development.

This is a superb job in terms of its job satisfaction and family friendly working. Located in our attractive offices by the River Wey in Guildford town centre – a short walk from the station, you can take advantage of everything that Guildford has to offer. Although home working is also available.