Asset Data Coordinator

ISS World; Royal Borough of Greenwich; On-site; GBP 26,000 - 38,000; Full time

Job summary

ISS UK Limited is seeking an Asset Data Coordinator to support the Operational Team by ensuring all asset and contract data is accurately captured and configured within the CAFM system for Asset Management, PPM, and Helpdesk operations.

The role focuses on end-to-end asset and PPM management, creating and maintaining maintenance schedules, and driving operational performance through precise data practices.

Qualifications

• Experience using CMMS/CAFM systems.
• Advanced MS Excel skills with formulas and functions.
• Detail-oriented with strong data integrity focus.
• Ability to learn local organisational systems and processes.
• Calm, professional demeanor under pressure.
• Collaborative with stakeholders and capable of remote workflow coordination.

Responsibilities

• Capture, verify, and maintain asset and maintenance data in CAFM (FMS@ISS).
• Support end-to-end asset and PPM management and maintenance scheduling.
• Ensure data aligns with legal, engineering, and ISS standards.
• Prepare maintenance schedules ahead of technician allocation.
• Quality assure asset collection and verification templates.
• Conduct physical audits and update maintenance plans from feedback.
• Maintain asset data across multiple systems, including API integrations.
• Liaise with customers, Operational Leads, and Technical Services teams for requirements.

Skills

CMMS/CAFM systems

Advanced Excel

Data quality assurance

Stakeholder collaboration

Learning new systems

Attention to detail

Under pressure

Remote/workflow management

Tools

CAFM/CMMS software

Job description

Contract Type: Fixed Term Contract - 6 months

We are seeking an Asset Data Coordinator to support the Operational Team by ensuring all core asset and contract data is accurately captured and correctly configured within the CAFM system for Asset Management, Planned Preventative Maintenance (PPM), and Helpdesk operations.

Job Description

We are looking for a detail-oriented individual to support end-to-end Asset and PPM management through the creation and maintenance of maintenance schedules for physical assets, helping to drive operational performance and commercial outcomes through accurate data management and quality assurance.

Key Responsibilities

• Capture, verify, and maintain accurate asset and maintenance data within the CAFM system (FMS@ISS).
• Support end-to-end asset and planned preventative maintenance (PPM) management, including creating and maintaining maintenance schedules.
• Ensure asset and maintenance data aligns with legal, engineering, and ISS best-practice standards.
• Prepare planned maintenance schedules ahead of technician allocation and support workflow compliance.
• Prepare and quality assure asset collection and verification templates.
• Conduct physical audits of agreed work activities and review technician feedback to update maintenance plans.
• Maintain core asset and maintenance information across multiple systems, including supporting API-integrated data management.
• Liaise with customers, Operational Leads, and Technical Services teams to ensure maintenance planning requirements are accurately captured and delivered.

Professional and Personal Competencies/Qualifications

• Experience using Computerised Maintenance Management Systems (CMMS) or CAFM systems.
• Strong Microsoft Office skills, particularly advanced Excel, including formulas and advanced functions.
• Demonstrated process-oriented and data-driven approach with excellent attention to detail and a focus on data accuracy and quality assurance.
• Ability to learn and understand local organisational systems and processes.
• Calm and professional manner with the ability to work effectively under pressure.
• Ability to make sound and accurate decisions when required.
• Collaborative approach with the ability to work effectively with multiple stakeholders and manage remote workflows.
• Ability to attend ISS and/or customer site locations for business meetings as required.

The Company

ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.

Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it's hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.

We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #Becomewhoyouwant, #Bepartofsomethingbigger,

#facilitiesmanagement

ISS is proud to be a diverse and inclusive employer.

ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background.

We are proud to be a Gold Employer Recognition Scheme (ERS) award holder and a signatory of the Armed Forces Covenant, recognising our commitment to supporting veterans, reservists, and military families. Through our Joint Forces Programme, we provide mentoring and support to members of the Armed Forces community and their spouses as they transition into civilian careers.

We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government's Disability Confident scheme.

Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.