Army - Administration Officer

UK Ministry of Defence; Wrexham; On-site; GBP 26,000 - 31,000; Part time

Job summary

Join a leading organization as an Army Administration Officer, where you'll provide essential administrative support to ensure the smooth operation of the company. This role requires strong IT skills, effective communication, and the ability to work collaboratively in a fast-paced environment. Enjoy a rewarding career with opportunities for personal and professional development.

Benefits

25 days paid annual leave

Highly competitive pension scheme

Personal and professional development

Access to Employee Assistance Programme

Enhanced parental and adoption leave

6 days special leave for volunteering

Qualifications

• Responsible for general administrative support to A Coy 3 R WELSH.
• Must demonstrate strong interpersonal skills and IT literacy.
• Ability to work collaboratively and meet deadlines.

Responsibilities

• Provide administrative support, including documentation for attendance and recruitment.
• Plan and prioritize tasks to support day-to-day functioning.
• Engage with military and civilian stakeholders at all levels.

Skills

IT Literate

Communication

Interpersonal Skills

Flexibility

Motivation

Education

None specified

Tools

Microsoft Office

Job description

Join to apply for the Army - Administration Officer role at UK Ministry of Defence

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Join to apply for the Army - Administration Officer role at UK Ministry of Defence

Wrexham, LL13 8RD

We are passionate about Smarter Working and believe that a combination of flexible working practices, digital technology and modern workspaces will give you the opportunity to enjoy a healthy work-life balance, while ensuring you deliver your outcomes effectively and efficiently – we expect you to know where to be to have the most impact, balancing your individual needs with that of your team and the organisation. However, recognising the benefits of face to face working, especially for new joiners, there is an expectation that you would be in the office at least 60% of the time (3 days a week).

Job Summary

The Ministry of Defence employs over 50,000 Civil Servants. Within that, the Army Top Level Budget (TLB) employs around 12,000 MOD Civil Servants located at over 300 locations. Ours is a diverse workforce, with roles ranging from trainers, human resources, teachers, and psychologists to storekeepers, financiers, project and programme managers, and policy secretariat staff. There are many different functions and professions delivering key outputs for the Army.

As a result of the 2022 Integrated Review, 3 ROYAL WELSH have been directed to grow an extra Infantry Army Reserve (AR) Company (Coy) in Wrexham.

The aim and mission of all members of the permanent staff is, always ensure that Reservists are able to train on time, with the right equipment and with all administration completed. The applicant needs to understand the wider picture, be pro-active and able to trouble-shoot, often with little notice. The role of the Coy Admin Officer is crucial to the smooth and efficient operation of the company and is responsible in ensuring that the admin piece is swept up, be that for one reservist who is training, or one hundred.

We in the Army pride ourselves on being an encouraging and supportive employer. As a Civil Servant, working alongside the Army, you will gain knowledge, skills and experience, whilst being part of an energised, diverse and wholly homogeneous organisation with equal opportunity policies, attractive career prospects and deep satisfaction of making a difference in an area that is vital.

You will be required to travel, on occasion, to Regimental Headquarters (RHQ) in Maindy Barracks, Cardiff, (transport provided) in order to attend initial and refresher training (where required), as well as meetings.

This position requires a Security Check (SC) and is advertised at 37 hours per week.

Job Description

The Administration Officer (AO) will be responsible for general administrative support to A Coy 3 R WELSH using a variety of manual, IT based and legacy systems. The Coy AO is directly responsible for the pay, administration, and documentation of all Coy personnel. The timely submission of various reports to Battalion Head Quarters (BHQ) & outside agencies and any tasks as directed by the Regimental Administration Officer (RAO) 3 R WELSH in direct support of BHQ.

This is a rare and valuable opportunity to work in a dedicated team that requires a motivated individual, with clarity of thought and strong work ethics. The role is a particularly rewarding one, and at times, fast paced. It requires a professional who will take pride in completing tasks on time, and to a very high standard.

Key Responsibilities Of An Administration Officer:

• You will provide administrative support, including documentation for attendance, recruitment, discharge and any related administrative actions.
• Plan, prioritise and meet deadlines along with demonstrating strong interpersonal skills.
• To carry out a multitude of administrative tasks with the overall aim of supporting the day-to-day functioning of A Company, 3 Royal Welsh.
• Monitoring of a group mailbox.
• Arranging travel for military personnel via approved channels.
• Assist in the administration of documents and record management in accordance with policy.
• The maintenance of unit SharePoint site.
• Electronic and manual filing systems in accordance with policy and legislation.
• General office duties including, but not limited to, note taking, drafting letters, scanning.
• Undertake regular compliance and assurance checks on military specific systems – full training will be given.
• Engaging with a wide range of military and civilian stakeholders at all levels.
• A keenness to help out all members of the company is needed, as a certain amount of redundancy and covering of roles for brief periods is inevitable across any given training year.
• Demonstrate enthusiasm, flexibility and motivation.
• Strong IT skills.
  
  

Does this sound like you? If so, we would love to hear from you!

The Administration Officer (AO) will be responsible for general administrative support to A Coy 3 R WELSH using a variety of manual, IT based and legacy systems. The Coy AO is directly responsible for the pay, administration, and documentation of all Coy personnel. The timely submission of various reports to Battalion Head Quarters (BHQ) & outside agencies and any tasks as directed by the Regimental Administration Officer (RAO) 3 R WELSH in direct support of BHQ.

This is a rare and valuable opportunity to work in a dedicated team that requires a motivated individual, with clarity of thought and strong work ethics. The role is a particularly rewarding one, and at times, fast paced. It requires a professional who will take pride in completing tasks on time, and to a very high standard.

Key Responsibilities Of An Administration Officer:

• You will provide administrative support, including documentation for attendance, recruitment, discharge and any related administrative actions.
• Plan, prioritise and meet deadlines along with demonstrating strong interpersonal skills.
• To carry out a multitude of administrative tasks with the overall aim of supporting the day-to-day functioning of A Company, 3 Royal Welsh.
• Monitoring of a group mailbox.
• Arranging travel for military personnel via approved channels.
• Assist in the administration of documents and record management in accordance with policy.
• The maintenance of unit SharePoint site.
• Electronic and manual filing systems in accordance with policy and legislation.
• General office duties including, but not limited to, note taking, drafting letters, scanning.
• Undertake regular compliance and assurance checks on military specific systems – full training will be given.
• Engaging with a wide range of military and civilian stakeholders at all levels.
• A keenness to help out all members of the company is needed, as a certain amount of redundancy and covering of roles for brief periods is inevitable across any given training year.
• Demonstrate enthusiasm, flexibility and motivation.
• Strong IT skills.
  
  

Does this sound like you? If so, we would love to hear from you!

Person specification

Essential Criteria:

• IT Literate with Microsoft packages (i.e. Outlook, word, excel).
• Able to work collaboratively.
• Able to communicate effectively.
  
  

Behaviours

We'll assess you against these behaviours during the selection process:

• Communicating and Influencing
• Managing a Quality Service
• Delivering at Pace
• Working Together
  
  

We only ask for evidence of these behaviours on your application form:

• Communicating and Influencing
  
  

Alongside your salary of £26,235, Ministry of Defence contributes £7,600 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.

Other Benefits For Army Civil Servants Include:

• 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
• Highly competitive pension scheme
• Personal and professional development of skills
• Alternative working patterns for many roles
• Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle.
• Enhanced parental and adoption leave
• 6 days special leave per year which can be used for volunteering activities
• Learning and Development
• The post does not offer relocation expenses
• External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period
  
  

We believe that everyone has the potential to make a difference and you will be supported to help you learn and advance in your career. This includes working towards membership of a professional body and/or undertaking a modern apprenticeship as part of your role.

A modern apprenticeship is a combined package of work and training. Through the schemes available you will gain a professional qualification, practical experience, and the broader skills required to develop in your current role and pave the way for your future career.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

At application stage you will be assessed against the following:

• Personal statement - 250 words detailing your suitability to the role. Please ensure you outline your experience working with Microsoft Office Applications.
• Behaviour - Communicating & Influencing
  
  

At interview stage you will be assessed against the following Behaviours:

• Communicating & Influencing
• Delivering at Pace
• Managing a Quality Service
• Working Together
  
  

Further Information:

Applications will be sifted using the Behaviour and Personal Statement that have been chosen for this campaign, but in the event of a high number of applications, a sift will be conducted on the lead Behaviour 'Communicating and Influencing'

Application sifting will be scheduled to take place within 7 days of the application closing date. Interview dates are to be confirmed and will be held in person. We endeavour to keep to these time frames, but these are subject to change around business needs.

When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: [e-mail] .

As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

Feedback will only be provided if you attend an interview or assessment.

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Security

Successful candidates must undergo a criminal record check.

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Successful candidates must undergo a criminal record check.

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This Job Is Broadly Open To The Following Groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
  
  

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job Contact :

• Name : Kim Heard
• Email : [e-mail]
  
  

Recruitment team

• Email : [e-mail]
  
  

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: [e-mail].

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

• Industries

  Defense and Space Manufacturing

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