Archive and Administration Officer

BARNARDO'S; Greater London; Hybrid; GBP 28,000 - 30,000; Part time

Benefits offered by this job

Cycle2work

Pension scheme

Employee assistance programme

Learning & development

Store/department discounts

Job summary

Barnardo's is seeking an Archive & Administration Officer to join the Making Connections service. You will research archives, maintain records/databases, handle enquiries, and provide administrative support to the team.

The role involves preparing records for digitisation, producing reports, and assisting day-to-day operations. The ideal candidate will have strong administrative skills, experience with confidential information, and be comfortable using Microsoft Office and database systems.

Qualifications

• Experience handling sensitive information and data.
• Strong administrative and organisational skills.
• Ability to prioritise competing demands and work under pressure.

Responsibilities

• Undertake archive research and maintain records and databases.
• Process enquiries and provide high-quality administrative support.
• Prepare records for digitisation and produce reports and correspondence.
• Support day-to-day running of the Making Connections service.

Skills

Archive research

Records management

Database management

Administrative support

Microsoft Office

Communication

Confidentiality

Organisation

Tools

Microsoft Office

Database systems

Job description

We are seeking an Archive & Administration Officer to join our Making Connections service and support individuals accessing historical care, adoption, and family history records.

In this varied role, you will undertake archive research, maintain records and databases, process enquiries, and provide high-quality administrative support to the team. You will work with a range of historical materials, ensuring information is accurately recorded, securely managed, and accessible when needed. You will also help prepare records for digitisation, produce reports and correspondence, and support the smooth day-to-day running of the service.

The ideal candidate will have strong administrative and organisational skills, experience handling sensitive and confidential information, and confidence using Microsoft Office and database systems. You will be able to prioritise competing demands, work accurately under pressure, and communicate effectively with colleagues and service users.

Experience in archives, records management, libraries, information services, genealogy, or a similar environment would be an advantage, but most importantly you will have a commitment to delivering an excellent service and supporting people with empathy and professionalism.

This is a rewarding opportunity to use your research and administration skills in a role that helps people connect with their past and better understand their personal histories.

We appreciate our colleagues' dedication and their commitment to delivering excellence in the vital work we do, driven by their passion and commitment to Barnardo's values.

We also know that we can only realise our ambitions and achieve better outcomes for more children, thanks to the talent, hard work and creativity of our people.

We are committed to a rounded colleague experience with an approach to both pay and rewards that are fair, attractive, and progressive. This is in support of our strategic ambition to ensure Barnardo's is a place everyone can belong, grow and thrive.

The salary range advertised is in line withour pay principles, for consistency and fairness while recognising the skills and experience applicants bring to the role. Appointing salaries can be discussed further at appointment stage; we do seek to appoint within this range always exercising responsible stewardship.

Workplace Offer: What it means for you

Our hybrid working initiative is based on trust, flexibility and empowerment. We understand our workplace offer means different things to different people, and we encourage those conversations. This may mean working at one of our stores, services, working at home, in the community, at one of our Collaboration Hubs or depending on the role any combination of these. Please read through the advert carefully to understand the remits of hybrid working that will be specific to the role.

Barnardo's require colleagues to be UK residents, based in the UK and to complete their roles from within the UK (with the exception of colleagues providing Barnardo's services in Jersey and colleagues who live in the Republic of Ireland providing services in Northern Ireland)

• Barnardo's believe in creating equality of opportunity in the workplace and supporting people to manage their work-life balance; we are therefore open to offering flexible working arrangements.
• Annual Leave entitlement for full-time colleagues is 26 days per annum, increasing to 27 days per annum, after 3 years Barnardo's service, 29 days per annum, after 5 years Barnardo's service and 30 days per annum, after 7 years Barnardo's service. Those working less than full time are entitled to the same level of holiday pro rata
• The ability to buy up to another 5 days annual leave via our Buy Your Leave scheme
• A host of family friendly leave options including company Maternity Paternity and Adoption pay; together with all family additional leave options
• Service related sick pay from day 1
• Access to a Group Personal Pension with a matched 4% or 6% contribution from Barnardo's. Ability to pay via salary sacrifice to garner both tax and NI savings on your own contribution
• Death in service cover of 4x annual earnings for all staff contributing to our Group Personal Pension
• Cycle2work scheme
• Interest free season ticket loans
• Discounts and cashback from at high street shops including major supermarkets, cinemas, gyms, leisure/theme parks, holidays and much more via our Benefit Portal
• 20% discount at Barnardo's stores
• Opportunity to purchase a health cash plan to claim towards dental, glasses, therapy etc
• Free access to round the clock employee assistance program for advice and support
• Access to Barnardo's Learning and Development offer

*T&C's apply based on contract

We are committed to being an inclusive employer and cultivating a culture where everyone can belong and thrive through inclusion and connectivity. We want our workforce to be reflective of the communities we work with, and for equality, diversity and inclusion to be embedded in everything we do. We are a Disability Confident Leader, are progressing our ambition to be an anti-racist organisation with Anti-Racism Commitments and actions in place and have networks for colleagues who are disabled, LGBT+, Black and Minoritised Ethnic and Women. We particularly encourage applications from Black and Minoritised Ethnic and/or disabled candidates who are currently underrepresented in our workforce. For disabled applicants, we offer reasonable adjustments throughout the recruitment process.

• Reference number:23844
• Job Title:Archive and Administration Officer
• Location:11345 - Making Connections
• Contract type:Permanent
• Hours:14.5
• Salary:£28,384 - £29,981 FTE (£11,353.60 - £11,992.40 pro rata)
• Closing Date:22 October 2026
• Interview Date:TBC