Apprenticeship Data & Compliance Coordinator | Calex Apprenticeship Programme Calex UK Permanent/Full Time

Calex Uk; Slough, Abingdon; Hybrid; GBP 25,000 - 31,000; Full time

Benefits offered by this job

Hybrid working

Private GP

Private healthcare

Pension

Life assurance

25 days annual leave

Job summary

Calex UK is seeking a Data & Compliance Coordinator to join our Apprenticeships Data team. This detail‑driven role ensures accuracy, integrity and compliance of learner data across our apprenticeship provision, working with the Data and Compliance Manager to support funding compliance and audit readiness.

You will maintain ILR data, run quality checks, prepare reports, and collaborate with delivery, quality and finance teams to promote reliable data reporting and compliance across the

Qualifications

• Experience in Apprenticeship or Further Education data administration.
• Knowledge of DfE funding guidance and audit requirements.
• Familiarity with UK GDPR and data protection principles.
• Proficiency in Microsoft Office applications (Excel, PowerPoint, Word, Outlook).

Responsibilities

• Maintain and update learner and programme data within the MIS.
• Conduct regular data quality checks and validations to ensure accuracy and completeness.
• Support awarding body and End‑Point Assessment administration.
• Prepare and submit ILR data, resolving errors prior to submission.
• Monitor compliance documentation and ensure audit‑ready records.
• Produce routine and ad‑hoc reports for internal stakeholders and managers.
• Collaborate with delivery, quality, and finance teams to ensure accurate data capture.
• Provide guidance to apprenticeship colleagues on data entry and compliance best practice.
• Uphold data protection standards and apprenticeship funding rules.
• Provide reports and update training on new funding rules and compliance changes.

Skills

Attention to detail

Data administration

Communication

Multitasking

Data integrity

Tools

Excel

PowerPoint

Word

Outlook

Job description

About Us

Calex specialise in the design, development, and delivery of innovative learning programmes, predominantly within the automotive retail industry, including management, technical, aftersales and apprentice training. More recently we have begun working with forward-thinking companies within the logistics, food & beverage, and pensions sectors to enhance their training proposition via the implementation of Virtual Learning Environments, Live Broadcasting and Social Learning Platforms.

Our Corporate Vision is to ‘Deliver inspirational, technology rich, fully integrated and personalised learning programmes that deliver beyond expectation’ and we work in close partnership with our clients to identify and implement innovative and effective learning solutions.

To learn more about Calex, please visit our website at www.calexuk.com

We are seeking a Data & Compliance Coordinator to join our Apprenticeships Data team — a detail‑driven professional who ensures the accuracy, integrity, and compliance of learner data across our apprenticeship provision.

You will work directly with our Data and Compliance Manager and play a key role in maintaining funding compliance, supporting audit readiness, and enabling smooth data reporting across delivery, quality, and finance teams.

Key Responsibilities

• Maintain and update learner and programme data within the Learner Management Information System (MIS).
• Conduct regular data quality checks and validations to ensure accuracy and completeness.
• Support the quality team with awarding body and End‑Point Assessment administration.
• Prepare and submit Individualised Learner Record (ILR) data, resolving errors prior to submission.
• Monitor compliance documentation and ensure audit‑ready records.
• Produce routine and ad‑hoc reports for internal stakeholders and managers.
• Collaborate with delivery, quality, and finance teams to ensure accurate data capture.
• Provide guidance to apprenticeship colleagues on data entry and compliance best practice.
• Uphold data protection standards and apprenticeship funding rules.
• Provide reports and update training on new funding rules and compliance changes.

What Success Looks Like

• High data accuracy and timely updates across all learner records.
• Zero ILR submission errors and positive audit outcomes.
• Consistent completion of scheduled data validation checks.
• Reliable, timely reporting that supports operational decision‑making.

About You

• Exceptional attention to detail and organisational skills.
• Strong communication and collaboration abilities.
• Proven administrative experience with high data accuracy.
• Proficiency in Excel, PowerPoint, Word, and Outlook.
• Ability to manage multiple priorities and deadlines.

• Experience in Apprenticeship or Further Education data administration.
• Knowledge of DfE funding guidance and audit requirements.
• Familiarity with UK GDPR and data protection principles.

Our Calex Core Values

We are looking for an individual who aligns with our company core values:

• Caring & Supportive
• Open & Honest
• Welcoming & Inclusive
• Collaborative & Inspiring
• Enjoyable & Rewarding
• Flexible & Adaptable
• Accountable & Reliable
• Healthy & Sustainable

Why Join Calex UK

You’ll be part of a collaborative, forward‑thinking organisation that values precision, compliance, and continuous improvement. We offer hybrid working, professional development opportunities, and the chance to contribute to the success of national apprenticeship programmes.

Salary & Benefits

Up to £28,000 dependant on experience, 25 Days Annual Leave, Calex Employee Benefits Packages (Inc Private GP and Healthcare Services, High Street Discounts, Discounted Gym Memberships and on Demand 24 Hour Wellbeing Service (Counselling and Advice), Life Assurance, Pension, optional private Healthcare cover.

Contract

Permanent / Full Time

Working Hours

Monday to Friday / 40 hours per week

Place of Work

You will primarily work from home but will be required to attend our offices in Slough / Abingdon regularly.

Pre-employment Checks

Calex will undertake the relevant/standard employment checks with any successful candidate. This includes contacting all nominated referees, as well as checking candidate ID, driving licence (if appropriate) and right to work in the UK. Some roles may also be subject to further pre-employment checks (confirmation will be provided through the recruitment process). The nature of this role may necessitate that we undertake a DBS check.

Employment

The successful candidate will be employed by Calex UK (www.calexuk.com).

Visa Sponsorship

Although Calex UK is on register of Worker and Temporary Worker licensed sponsors, there is not an opportunity of sponsorship for this specific role.