Apprentice Talent Acquisition Coordinator

XPS Group; Reading; Hybrid; GBP 17,000 - 23,000; Full time

Benefits offered by this job

25 days’ holiday with buy/sell

Pension matching

Healthcare plans

Life assurance

Retailer discounts

Volunteer days

Referral bonuses

Job summary

XPS Group in Reading is seeking an Apprentice Talent Acquisition Coordinator to join our growing Talent Acquisition team. This fixed-term (2 years), full-time role supports the end-to-end recruitment process, from posting roles to arranging interviews, and building a positive candidate experience.

You will work across systems, manage the recruitment tracker, assist with advertising roles, and help deliver inclusive, GDPR-compliant processes.

Qualifications

• IT literate and comfortable with MS Office and recruitment systems.
• Ability to meet deadlines with strong attention to detail.
• Experience in a similar role or customer service/office-based sales environment.
• Excellent written and verbal communication skills.
• Willingness to learn and adapt in a varied recruitment role.

Responsibilities

• Support the Talent Acquisition team to deliver a first-class service to hiring managers and candidates.
• Launch and log new roles in recruitment systems and update the tracker.
• Screen candidates, arrange interviews, and build a candidate pool.
• Assist with interview scheduling, candidate communications and assessment days.
• Advertise roles and promote through social media; monitor feedback.
• Maintain GDPR-compliant administration and manage HR portal queries.

Skills

IT literacy

MS Office

Strong communication

Confidentiality

Flexible approach

Willingness to learn

Education

A-C GCSE Maths & English

A-Levels or equivalent

Tools

MS Office Suite

Job description

At XPS, we don't just value the work you do – we value you. Your ambition, your ideas, your career goals and your life outside of work.Whether you're looking for your next challenge, greater flexibility, or a place where you can make a real impact, you'll find opportunities to thrive at XPS. We're built on collaboration, trust and expertise, giving our people the freedom to work their way, shape their path and be themselves.If you're looking for a career where you can grow, belong and make a difference, we'd love to hear from you.Find a career that's built for you.

Job profile for Apprentice Talent Acquisition Coordinator

Apprentice Talent Acquisition Coordinator

Reading

The job requirements are detailed below. Where applicable the skills, qualifications and memberships required for this job have also been included.As disability confident committed, we will support all applicants throughout the recruitment process. Each stage of the process is inclusive and offers reasonable adjustments where required.If you need the job description in an alternative format or would like us to do anything differently during the application process, please let us know.

Job details

Contractual hours 36.25 Basis Full time Job category/type - Central Functions Date posted 03/11/2026 Job reference REQ003934

Job description

Apprentice Talent Acquisition Coordinator

Location: Reading

Employment Type: Fixed Term (2 years), Full Time

Grade: Associate

Hybrid

REQ003934

About XPS Group:

XPS Group is a prominent and growing UK consultancy and administration firm within the pensions and insurance sectors. As a FTSE 250 company with over 2000 employees, we leverage expertise alongside advanced technology to serve over 1,400 pension schemes and their sponsors. Our goal is to foster a workplace where diverse talents thrive.

About the Role:

The talent acquisition team is pivotal as XPS continues to grow in challenging markets. It secures top talent, driving innovation and adaptability. We work creatively to attract top talent and align candidates with our corporate values, cultivating a positive hiring experience, benefiting both managers and applicants. Additionally, talent acquisition plays a vital role in fostering diversity and inclusion. Diverse teams enhance creativity and problem-solving, providing a competitive edge. Moreover, a commitment to fair hiring practices strengthens the company's reputation, attracting ethical talent. In navigating tough markets, talent acquisition ensures a robust workforce, driving growth, fostering inclusivity, and exemplifying the company's commitment to doing what’s right.

All team members are expected to promote, lead, and represent the company brand, values, and culture.

The role will suit someone looking to build a career in the Talent Acquisition/recruitment arena.

Key Responsibilities:

• Support the Talent Acquisition team deliver a first-class service to hiring managers and candidates along the whole recruitment journey. Ensure all parties are dealt with professionally, efficiently and in line with best recruitment practice.
• Launch and log newly approved roles in our recruitment systems and add to the Talent Acquisition Tracker.
• Support the team with Screening of candidates, arranging interviews and Talent Pooling candidates.
• Add positions to organisation structure.
• Seek approval for offers and notify TA team when verbal offer is ready for delivery.
• Manage tracker with updates as roles progress.
• Support with interview arranging.
• Support with planning, candidate communications and execution of assessment days.
• Support with planning and communication on volume recruitment campaigns.
• Manage HR portal and email inbox for the team, dealing with queries or redirecting as required.
• Support with advertising roles promotion through social media.
• Monitor Glassdoor reviews.
• Become subject matter expert on internal recruitment systems.
• Contribute to the delivery of recruitment projects and the continuous improvement of the recruitment function.
• Work with the Talent Acquisition team in support the broader XPS DEI agenda.
• General administration duties to ensure continued GDPR compliance.

Due to the changing nature of the business, the job holder may from time to time be required to undertake other activities of a similar nature that fall within their capabilities

Your Profile:

Essential:

• IT literate and confident working with different systems for various processes e.g.MS Office software (Outlook, Word, Excel).
• Able to work effectively under pressure to tight deadlines, with strong attention to detail.
• Experience of working in a similar role or customer service/ office based b2b sales environment.
• Possess strong communication skills both written and verbal.
• Possess an enthusiasm to develop, improve and enhance the service provided to all stakeholders.
• Able to maintain confidentiality and integrity at all times.
• Have a flexible, adaptable approach and willingness to learn new skills.
• A-C GCSE Maths and English, Grade 4 and above or equivalent.
• A-Levels or equivalent.

Desirable:

• Work experience within a Recruitment or administrative environment would be preferred.

What We Offer:

Enjoy a competitive salary, annual discretionary bonus, and 25 days’ holiday with buy/sell flexibility. Benefits include pension matching, healthcare plans, life assurance, and retailer discounts. We support our team with a flexible benefits scheme, employee assistance, and digital GP service. Participating in volunteering events is encouraged with paid volunteer days available. Referral bonuses are offered for introducing suitable candidates to XPS.

Equal Opportunities Statement:

XPS Group is committed to diversity and equal opportunities. We welcome applications from all candidates, irrespective of sex, race, disability, sexual orientation, religion, or belief. As a Disability Confident employer, we ensure accessible and supportive work settings for all employees.

Eligibility:

Any employment offer made will be conditional upon you satisfying DBS Disclosure checks, Employment or educational references, Satisfactory credit checks and eligibility to work in the UK before an offer can be made. XPS Group is not able to provide sponsorship to employees.

Who Are We:

To find out more please visit: www.xpsgroup.com