Apprentice Business Administrator

QUEBEC LAW | Solicitors; Leeds; On-site; GBP 20,000 - 30,000; Full time

Job summary

An established law firm in Leeds is seeking a proactive Business Administrator to join their dynamic team. This role offers a unique opportunity to grow within a supportive environment while contributing to various administrative functions. You will be responsible for managing diaries, handling communications, and providing essential support to the Director and other fee earners. With a focus on personal injury and family law, this firm values initiative and organizational skills. If you're looking to kickstart your career in a vibrant legal setting, this apprenticeship role could be your perfect fit, offering long-term security and progression opportunities.

Qualifications

• Strong administrative skills with a focus on diary management and support.
• Experience with project management and document handling is essential.

Responsibilities

• Manage diaries and handle office telephone communications.
• Provide comprehensive administrative support for the Director and fee earners.
• Organize meetings, travel, and maintain training records.

Skills

Diary Management

Telephone Handling

Administrative Support

Project Management

Document Review

IT Proficiency

Education

Business Administration Level 3 Apprenticeship

Tools

Microsoft Office Suite

Virtual Data Room Software

Job description

Quebec Law Solicitors is a young and dynamic law firm. In and amongst a matured market of legal juggernauts, Quebec Law Solicitors is a breath of fresh air which has helped secure its place in Leeds. Quebec Law is a niche legal practice providing specialist legal advice on issues of personal injury, divorce & family, housing disrepair and various other complex business and commercial areas.

Role Overview

The role offers long term security and the opportunity to progress into a permanent position.

Responsibilities

• Managing diaries
• Manning the main office telephone number
• Ordering stationery and supplies with appropriate approvals
• Handling incoming and outgoing post and courier deliveries
• Booking meeting rooms
• In-office tasks to support the Director
• Hosting and visitor hospitality
• General housekeeping around the office
• Admin support in organising training sessions
• Travel and accommodation bookings
• Meeting minute taking
• Archiving, photocopying and scanning
• Providing support with the generation of internal management and reporting information
• Administrative support for invoicing and processing of expenses
• Completing tasks related to the coordination of staff absence
• Proactively keeping up to date training records for the office
• Recruitment support and ID checks of new staff
• General administrative support for fee earners
• Project Management Administration (uploading documents, sending meeting invites)
• Platform Administration - Tidying sites, moving old data
• Billable work that is of an admin nature (bibles, originals)
• Virtual Data Room: uploading and arranging documents into the order requested
• Assisting with document review work
• Using multiple IT packages and systems to write letters/emails, perform financial processes and analyse data
• Producing accurate records and documents including emails, letters, files, payments, reports and proposals
• Exercising proactivity and good judgement to make effective decisions based on sound reasoning
• Planning and organising a variety of tasks to manage the expectations of colleagues at all levels
• Managing projects, including the use of tools to scope, plan, monitor and report

Training

Business Administrator Level 3 Apprenticeship Standard:

• Velocity apprenticeship training programmes are delivered virtually by our fully qualified and industry experienced training team. Using their expert knowledge, they will provide the skills necessary to succeed in the workplace and to expand future career prospects.
• Throughout the apprenticeship, learners receive coaching, help and guidance from a dedicated team who are there to ensure they get the most from their programme.

Working Hours: Monday - Friday, 9.00am - 5.00pm